Jefferson County - Board of Supervisors - Minutes  - 1998

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JEFFERSON COUNTY BOARD MINUTES

TUESDAY, MARCH 10, 1998, 9:00 A.M.

Mr. Wendell A. Wilson presiding.

Mr. Foskett led the Pledge of Allegiance.

A moment of silence was observed.

County Clerk Barbara A. Frank called the roll, all members being present, except Mr. Pieterick, Ms. Potter and Ms. Fuller.

District 1 Rose M. Schreiber District 2 Jeffrey R. Pieterick

District 3 Lloyd A. Holterman District 4 Denise A. Smith

District 5 Susan L. Lidholm District 6 Ronald D. Buchanan

District 7 Harriet M. Schwoch District 8 Wendell A. Wilson

District 9 Carl F. Jaeger District 10 Dean Kramer

District 11 Leon W. Zimdars District 12 James Hartwig

District 13 Janet Sayre Hoeft District 14 Patrick Curtin

District 15 Albert M. Kovnesky District 16 Raymond C. Kisow, Jr.

District 17 Reuben Schroedl District 18 Alfred J. Foskett

District 19 Peter J. Thomsen, Sr. District 20 Kathleen A. Groskopf

District 21 Iona K. Turner District 22 John L. Weiss

District 23 Lisle Piper, Jr. District 24 Patricia A. Potter

District 25 August J. Lehmann District 26 Richard W. Miller

District 27 Glen Borland District 28 Robert Rupnow

District 29 Frankie Fuller District 30 Lavern Maasz

 

GENERAL FINANCIAL CONDITION

JEFFERSON COUNTY

MARCH 1, 1998

Available Cash on Hand

February 1, 1998 - - - - - - - - - - - - $ (81,068.33)

February Receipts - - - - - - - - - - - 6,647,917.62

Total Cash - - - - - - - - - - - - - - - - - - - - $ 6,566,849.29

Disbursements

General - February - - - - - - - - - - - $ 5,412,673.82

Payroll - February - - - - - - - - - - - 970,881.25

Total Disbursements - - - - - - - - - - - - - - - 6,383,555.07

Total Available Cash - - - - - - - - - - - - - - - $ 183,294.22

Cash on Hand (in banks) March 1 - - - - - - - - $ 752,963.72

Less Outstanding Checks - - - - - - - - - - - - 569,669.50

Total Available Cash - - - - - - - - - - - - - - - $ 183,294.22

Cert. Deposit - Due 10/6/98 - Carlin Park $ 5,000.00

Local Govt. Invest. Pool-Gen. Funds $23,497,677.12 $23,497,677.12

Local Govt. Invest. Pool-Hwy. 135 $ 230,050.68

1998 Interest 1,084.55

$ 231,135.23

Liquidity Management - Bank One Wisconsin $ 4,104,416.71 $ 4,104,416.71

$27,838,229.06

1998 Interest - Super N.O.W. Acct. $ 4,575.39

1998 Interest - L.G.I.P. - General Funds 80,785.95

1998 Interest - Bank One Wisconsin 18,438.40

$ 103,799.74

John E. Jensen

Jefferson County Treasurer

County Clerk Barbara A. Frank read a note from Supervisor "Argy" Schreiber thanking the Board for their expression of sympathy on the death of her husband, Elmer.

The communication was ordered received and placed on file.

County Clerk Frank read a letter from W. A. Sundt on behalf of the Jefferson County Council of the American Legion, the group which annually sponsors Youth Government Day in Jefferson County. Tuesday, April 28, has been chosen as Youth Government Day for 1998.

Mr. Lehmann moved that Tuesday, April 28, 1998 be approved as Jefferson County Youth Government Day. Seconded and carried.

The communication was ordered received and placed on file.

The County Clerk read a letter from Charles H. Thompson, Secretary of the Wisconsin Department of Transportation, thanking the Jefferson County Highway Committee and the Jefferson County Board of Supervisors for passing the resolution on the reauthorization of the Intermodal Surface Transportation Efficiency Act of 1991 (ISTEA).

The communication was ordered received and placed on file.

The Clerk read a letter from Assemblyman David Ward who expressed his thanks for the receipt of Jefferson County Board Resolution No. 97-98 concerning the Federal Transportation Funding that the State of Wisconsin receives.

The communication was ordered received and placed on file.

The Clerk reported that on February 12, 1998, her office was served with a lawsuit challenging the denial of Terry and Virginia Keyser's petition to rezone property on Springer Road in the Town of Waterloo.

The matter was referred to the Corporation Counsel.

County Clerk Barbara A. Frank read a Notice of Public Hearing from the Zoning Committee. Petitions for Zoning changes from the following persons are on the hearing agenda for Tuesday, March 17, 1998 at 7:00 p.m.: from Agricultural A-1 to Natural Resources, Carl A. Eggert, Town of Waterloo; from Agricultural A-1 to A-3, Rural Residential, Kyle and Cindy Preuss, Town of Sullivan; Rosemary and Carl Krueger, Town of Milford; Thomas O. Wakeman, Town of Milford; Frank and Margot Kopecky, Town of Lake Mills; Jim Kundert, Town of Koshkonong; Arnold and Richard Jaeckel, Town of Jefferson; Lester and Esther Madison, Town of Jefferson; James and Linda Pinnt, Town of Ixonia; William Hombsch, Town of Concord.

Conditional Use Permit Applications from the following persons are on the agenda: Elizabeth Laing and Stephen Seyer, Town of Sumner; Tim Marsden, Town of Sumner; Perry Kobs, Town of Koshkonong; PrimeCo Personal Communications, Town of Ixonia; Nextel Communications, Town of Concord; Town of Aztalan, Town of Aztalan.

The notice was ordered received and placed on file.

Mrs. Turner moved that the minutes of the February 10, 1998 County Board meeting be approved as corrected. Seconded and carried.

As a Special Order of Business, Ms. Marilyn Haroldson of the Jefferson County Economic Development Corporation presented a Home Consortium Update.

Mrs. Schwoch requested that excerpts from Ms. Haroldson's report be included in the minutes.

Ms. Haroldson reported that this is a multi county consortium operating with an $840,000 HUD allocation. Jefferson County HOME Board Directors are Kathleen Groskopf, David Schornack and Richard Gimler. An initial allocation of $111,500 was to be used specifically in Jefferson County. The Consortium partners are committed to leverage the funds and grow the pool of resources. The purpose of the consortium is for communities and counties to work together to provide first time home buyers with down payments, closing costs funds, and housing rehabilitation funds. A countywide housing needs assessment study is being done. An application is being made to the State for Housing Cost Reduction Initiative (HCRI) funds. A Lenders Consortium is being formed in Jefferson County to further complement and explain the partnership and leverage the funds in this program. All banks and lenders are invited to a meeting and presentation on March 12, 1998 sponsored by the JCEDC and hosted by Bank One, Watertown. Funds will be available after June 1, 1998. At that time or earlier the numbers to call and information for obtaining an application will be in the newspapers, or available through the banks and local real estate agents.

The regular order of business was resumed.

 

 

 

 

 

 

County Treasurer John E. Jensen presented the annual report for his department:

TO THE HONORABLE BOARD OF SUPERVISORS OF JEFFERSON COUNTY, WISCONSIN

Members of the Board:

I, John E. Jensen, Treasurer of Jefferson County, am submitting a statement of the cash received and disbursed by Jefferson County during the fiscal year beginning January 1, 1997 and ending December 31, 1997.

Cash Balance January 1, 1997 $ 1,142,408.89

Receipts for 1997 76,505,316.06

Disbursements for 1997 - General $63,556,329.65

Disbursements for 1997 - Payroll 13,322,178.70

Cash Balance December 31, 1997 $ 769,216.60

$77,647,724.95 $77,647,724.95

To cover the required balance of December 31, 1997, there was on deposit as follows:

Farmers & Merchants Bank $ 1,512,202.03

Jefferson County Bank 355,996.30

TOTAL BANK BALANCE $ 1,868,198.33

Less Outstanding Checks 1,098,981.73

Cash Balance December 31, 1997 $ 769,216.60

 

TOTAL INTEREST FOR 1997

Bank One $ 212,923.05

Super N.O.W. Account 26,682.05

Local Govt. Investment Pool - Highway 135 12,325.99

Local Govt. Investment Pool - General Fund 937,000.56

$ 1,188,931.65

John E. Jensen

Jefferson County Treasurer

Mrs. Lidholm moved that the report be accepted, printed in the minutes, and placed on file.

The annual report of the Coroner's Office was presented to the Board.

  • To: THE HONORABLE MEMBERS OF THE JEFFERSON COUNTY BOARD OF SUPERVISORS

    Ref: 1997 ANNUAL REPORT

  • In reviewing the records of the Jefferson County Coroner's Office for 1997, I have gathered the pertinent information that would inform the Board of Supervisors of its operation and case load of death investigations that were handled in 1997. There were 175 death cases which called for an investigation, and 93 viewing for the issuance of cremation permits. This is an increase over 1996 by 56 cases. There were 14 autopsies reviewed and $3,300 collected in revenues.

    With the ever increasing case load in the Coroner's Office, we will be trying to handle that increase through technology. There has been a Coroner's Office established in the courthouse with a modern computer in order to operate more efficiently and reduce report time and filing. There is a coroner available 24 hours a day to respond to death investigations in Jefferson County. The Coroner's Office is currently staffed with the Coroner and two Deputy Coroners. With the Board's support we can serve the citizens of Jefferson County honorably.

    Following is a breakdown of cases per month for the year 1997.

    January 13 July 13

    February 14 August 12

    March 12 September 12

    April 20 October 14

    May 15 November 15

    June 15 December 20

    Cardiac related 79 Alzheimer 6

    Cancer related 30 Gunshot 5

    Trauma related 12 Renal Failure 4

    CVA 8 Pneumonia 4

    Sepsis 7 Asphyxia 2

  • One Each: COPD, Stillborn, Hypothermia, Dementia, Epilepsy, Intestinal, Burns, Leukemia, Hemorrhage, Exsanguinate, Strangulation, Hematoma, Malnutrition, Cirrhosis, Dehydration, Thrombosis, Self-immolation, Undetermined.
  • Sincerely,

    Patrick J. Theder (Coroner)

    JEFFERSON COUNTY

    As duties of his office kept the Coroner from personally attending the meeting, Chairman Wilson asked that the Coroner's annual report be accepted by the Board. Mrs. Schwoch so moved and the motion was seconded and carried.

    Sheriff Orval Quamme presented the annual report for his department.

    I would like to acknowledge the members of the Law Enforcement Committee, Mr. Al Foskett, Mr. James Hartwig and Mr. Al Kovnesky, and thank them for their cooperation and work this past year. I believe each has a concern and interest in quality law enforcement and they bring to me concerns that represent the citizens of Jefferson County.

    Each year I come before you in an attempt to provide a picture of the Jefferson County Sheriff's Office. It is at times a bit difficult to do so. I find that my enthusiasm for the Sheriff's Office and the people who work there outstrip the time available for a presentation. I have made an attempt to keep this year's summary brief. Should I miss something you are interested in hearing about, please see me.

    If you have not already read the report, please take time to read its contents.

    First, I would like to bring to your attention that we are returning monies back to the General Fund. The monies returned to the General Fund represent a conscientious effort on the part of myself and the Chief Deputy to monitor expenditures and keep in mind the necessity of reviewing vendors' costs even after submission and approval of our budget.

    You may recall that I have mentioned my efforts to change the law to make inmates of the County Jail responsible for their own medical costs. Those efforts paid off in a change in the law and during this past year we collected over $16,000 in medical expenses that would have normally been a cost to the County. I expect that with continued efforts to collect medical costs from inmates and the monitoring of medical expenses, costs to the County for medical expenses will continue to decrease on a per prisoner cost.

    Security issues in the Courthouse during 1997 resulted in the Sheriff providing more security to the Courthouse. A new full-time Deputy Bailiff position and three part-time Deputy positions were added to insure the safety of the courts and other Courthouse offices.

    Our Patrol Division continues to provide excellent patrol activities. Patrol officers are the first responders and primary source of law enforcement services. They are the backbone of law enforcement services and our first line of defense in our efforts to curb crime.

    You will note that deputies perform duties other than just patrol, jail and investigative services. Deputies volunteer and work other functions of the Sheriff's Office. There is boat patrol, dive team, major accident investigations, motorcycle patrol, DARE program, crime prevention and court security, to mention a few. Our firearms and defensive tactics instructors are also instructors for MATC Madison, and are recognized as being exceptional instructors.

    The Jail Division continues to grow and respond to the demands of the courts and local law enforcement. During 1997 we had 3,603 inmates booked into the County Jail; just over double the 1,733 we booked into the Jail ten years prior. Our daily inmate population has increased to 166.6 inmates, the largest ever for Jefferson County. This figure includes inmates we are housing from outside the County and the increase of our own in County inmate population.

    This year I included an accounting of our transportation costs. This was done to show the number of individuals we transport throughout the State of Wisconsin. Of the 372 persons we transported in Wisconsin, 229 were juveniles.

    The Jail Food Service continues to work efficiently. During 1997 there were 187,500 meals served. Our food cost per meal was 87¢. Revenues received from Huber prisoners decreased this figure to a net food cost of 37¢ per meal. It is the lowest cost I can find in the State. The efficiency of the Food Services is further exhibited in the fact that on the average we prepare 16.4 meals per employee hour worked. This is above the average in that other institutions produce 13 or less meals per employee hour worked. This is to our advantage in that we can keep labor cost to a minimum. Our low costs are further reflected in our purchase of surplus government foodstuff. During December 1997 I was able to locate and purchase large quantity of foods, saving Jefferson County taxpayers approximately $7,500 in food expenses. Those savings will impact us during 1998 and 1999.

    This concludes my presentation. If there are any questions, I can answer them at this time. If I am unable to answer your question, I will locate the answer and get back to you.

    Mr. Hartwig moved that the report be accepted, placed on file and portions printed in the minutes. Seconded and carried.

    For the second year, Mrs. Lidholm again requested that a list of confiscated property be included in the annual report of the Sheriff.

    Bruce Haukom, County Administrator, presented the annual report for his department.

    Building activity for new residential construction was down 20 percent from 1996, reflecting total numbers that haven't been as low since 1991. One hundred eighty single-family units were placed or constructed in 1997, compared to 217 in 1996; 212 in 1995; 205 in 1994 and 202 in 1993. We're not certain as to the reason for such a decline, other than that people had been used to very low interest rates. There was a jump in rates during the spring of 1997 that may have made individuals decide to wait until rates would again come down. We did have a good recovery at the end of the year to bring numbers back to reasonable levels. Private sewage system installation equalled last year's numbers, even with the decline of new home installations. This occurred because many of the homes not constructed were likely in areas served by public sewer.

    We therefore did see declines in revenue numbers. Nineteen ninety-seven shows $125,397 in realized revenues in comparison to $131,938 in 1996.

    The Wisconsin Fund Grant Program for the rehabilitation of failed private sewage systems is also administered by this Department. This is a grant program that can pay up to 60 percent of the cost of a qualifying replacement system. Qualifications are based upon income and the impacts on groundwater from the specific failed system, therefore prioritizing every distribution. Jefferson County requested and received $28,503 for 1997, versus $19,679 in 1996. To date, Jefferson County has received $290,000 that was distributed to qualified applicants for the replacement of failed systems since we entered the program in 1991.

    Since 1978, this Department, along with the Land Conservation Department, has administered the Farmland Preservation Program, providing property tax relief for over 1200 farmers. To date, approximately 28 million dollars in tax credit has been received by Jefferson County farmers as a result of Jefferson County's participation in the program. This has required adoption of plans and ordinances that provide protection to prime agricultural soils from a development standpoint and, through land conservation efforts, protect against soil loss. This program was the cornerstone to initial plan development in this county in 1978 and is an integral part of current planning and zoning efforts being undertaken.

    In March of 1996 the Jefferson County Plan 2020 Steering Committee began its work in directing the development of the Jefferson County Plan 2020. Work by the Steering Committee and our consultant, Discovery Group Ltd., was expected to be completed by December of 1997. However, it has continued and is expected to be presented to the Jefferson County Board of Supervisors in May or June of 1998. The work has been rewarding; however, as might be expected, has taken many twists and turns to provide a balanced approach to land use issues in Jefferson County. It is difficult but necessary to balance views from environmental, developmental, agricultural, governmental and public viewpoints. The opinions range from reactions where persons feel the plan provides too strict an approach, to those who feel it hasn't gone far enough. We recognize that it is of vital importance to provide a plan that is acceptable to a majority of the Towns of Jefferson County. Without Town support, implementation of the plan is impossible since Zoning Ordinance revisions are necessary and need a majority vote of support.

    We are encouraged by the efforts that have been made and find that the work done by the Steering Committee to date will provide a solid framework to maintain and enhance the high quality of life enjoyed by residents of this County.

     

    1997 ZONING REPORT

    PERMIT BREAKDOWN

    New Single-Family Construction 168

    Additions to Single-Family Construction 177

    New Multi-Family Construction 3

    New (Or Moved/Relocated) Mobile Home Placements 12

    Additions to Mobile Homes 7

    New Attached or Detached Garages 113

    New Amusement, Social or Recreational Buildings 1

    New Industrial Buildings 2

    New Service Stations or Repair Garages 2

    New Offices, Banks & Professional Buildings 4

    New Public Works/Utilities Buildings 4

    New School/Other Educational Buildings 1

    New Stores & Customer Service Facilities 6

    New Other Non-Residential Buildings 149

    Additions to Any Non-Residential Buildings 30

    New Structures Other Than Buildings 18

    Moved/Relocated Detached Building 1

    Sign Permits 30

    Shoreland/Wetland Permits 14

    Floodplain Permits 2

    Voided Land Use Permit 1

    TOTAL PERMITS 745

    1997 ZONING REVENUES

    Permits Issued $ 69,963

    Farmland Preservation Program Recertification 11,544

    ZONING AND LAND USE REVENUES $ 81,507

    1997 SANITATION REPORT

    SANITATION PERMITS ISSUED

    New Construction Gravity Flow Systems 110

    Gravity Flow as Replacements for Existing Construction 68

    New Construction Inground Pressure System 1

    Inground Pressure as Replacement for Existing Construction 0

    New Construction Mound Systems 37

    Mounds as Replacements for Existing Construction 36

    New Construction Holding Tanks 3

    Holding Tanks as Replacements for Existing Construction 8

    New At-Grade Systems 2

    At-Grade Systems as Replacements for Existing Construction 6

    Replacement Septic Tanks Only 5

    New Experimental Systems 2

    Replacement Experimental Systems 4

    TOTAL NEW AND REPLACEMENT SYSTEM PERMITS 282

    TOTAL TRANSFER PERMITS 2

    TOTAL PERMITS ISSUED 284

    1997 SANITATION REVENUES

    SANITARY PERMITS

    284 Sanitary Permits Issued $ 43,090

    (Includes Two Transfer Permits and One Voided Permit)

    Sanitation Fees Due State (281 @ $75) 21,075

    TOTAL SANITARY PERMIT FEES $ 64,165

     

    WISCONSIN FUND

    County Fees Received in 1997 $ 800

    11 Applicants - State Grant PY 1996-1997 28,503

    TOTAL WISCONSIN FUND REVENUES $ 29,303

    Grant Monies Redistributed 28,503

    NET COUNTY RECEIPTS FROM WISCONSIN FUND $ 800

     

     

    TOTAL SANITATION REVENUES $ 93,468

    LESS REDISTRIBUTION AND STATE FEES 49,578

    NET COUNTY RECEIPTS - PERMITS AND WISCONSIN FUND $ 43,890

     

    NET COMBINED FUNDS

    Zoning and Land Use Revenues $ 69,963

    Farmland Preservation Fees 11,544

    Sanitary Permits 43,090

    Wisconsin Fund Net Receipts 800

    TOTAL ZONING AND SANITATION REVENUES $125,397

    Mr. Weiss moved that the report be accepted, printed in the minutes, and placed on file. Seconded and carried.

    Mr. Buchanan read Resolution No. 97-105.

    WHEREAS, it is necessary and desirable that a small amount of cash be made available to the Jefferson County Child Support Agency so that appropriate monies are available to make change for the public who conduct business within that office, and

    WHEREAS, the Audit Committee of the County Board has received the request and recommends its approval,

    NOW, THEREFORE, BE IT RESOLVED that there is hereby established a revolving cash fund of $25.00 for the use of the Child Support Agency.

    BE IT FURTHER RESOLVED that the Child Support Agency is directed to establish a Child Support Agency Revolving Change Account 2301.118003 in the sum of $25.00.

    Mr. Buchanan moved that Resolution No. 97-105 be adopted. Seconded and carried by the following roll call:

    Ayes: Schreiber, Holterman, Smith, Lidholm, Buchanan, Schwoch, Wilson, Kramer, Zimdars, Hartwig, Hoeft, Curtin, Kovnesky, Kisow, Schroedl, Foskett, Thomsen, Groskopf, Turner, Weiss, Piper, Lehmann, Miller, Borland, Rupnow, Maasz. Total 26.

    Noes: Jaeger. Total 1.

    Absent: Pieterick, Potter, Fuller. Total 3.

    Mr. Buchanan read Resolution No. 97-106.

    WHEREAS, due to circumstances unknown at the time the 1997 Budget was formulated, the following transfer of funds is necessary to be made from the Contingency Appropriation as indicated:

    Account # Department Amount

    11.699995 County Board $13,300.00

    1210.611102 Contingency Appropriation $13,300.00

    NOW, THEREFORE, BE IT RESOLVED that the aforementioned transfer of funds is hereby approved.

    Mr. Buchanan moved that Resolution No. 97-106 be adopted. Seconded and carried by the following roll call:

    Ayes: Schreiber, Holterman, Smith, Lidholm, Buchanan, Schwoch, Wilson, Jaeger, Kramer, Zimdars, Hartwig, Hoeft, Curtin, Kovnesky, Kisow, Schroedl, Foskett, Thomsen, Groskopf, Turner, Weiss, Piper, Lehmann, Miller, Borland, Rupnow, Maasz. Total 27.

    Noes: 0.

    Absent: Pieterick, Potter, Fuller. Total 3.

    Mrs. Groskopf read Resolution No. 97-107.

    WHEREAS, the 1998 Budget provides $3,780,000 for improvements to the Jefferson County Fair Park, and

    WHEREAS, the project schedule requires award of bids on March 25, 1998, so that specific portions of the work may be completed in time for the Jefferson County Fair, and

    WHEREAS, the County Board will not meet again until its organizational meeting on April 21, 1998,

    NOW, THEREFORE, BE IT RESOLVED that the Fair Committee is authorized to open bids on March 24, 1998, for the improvements previously authorized and award contracts on March 25, 1998 in an amount not to exceed $3,150,000, with the balance of the budgeted funds being held in reserve for professional fees and contingencies which may arise, given the substantial amount of underground work contained in the utility and electrical contracts.

    BE IT FURTHER RESOLVED that the County Administrator may execute the contracts as awarded by the Jefferson County Fair Committee.

    BE IT FURTHER RESOLVED that the Fair Committee shall report its awards at the April 21, 1998 County Board meeting.

    Mrs. Groskopf moved that Resolution No. 97-107 be adopted. Seconded and carried by the following roll call:

    Ayes: Schreiber, Smith, Lidholm, Buchanan, Schwoch, Wilson, Jaeger, Zimdars, Hartwig, Hoeft, Curtin, Kovnesky, Kisow, Schroedl, Foskett, Thomsen, Groskopf, Weiss, Piper, Lehmann, Miller, Borland, Rupnow, Maasz. Total 24.

    Noes: Holterman, Kramer, Turner. Total 3.

    Absent: Pieterick, Potter, Fuller. Total 3.

    Mr. Maasz read Resolution No. 97-108.

    WHEREAS, the Jefferson County Highway Committee was authorized by Resolution 97-67, passed by the Jefferson County Board of Supervisors on November 14, 1997, to accept bids for various items of equipment that are needed in 1998, and

    WHEREAS, the Jefferson County Highway Committee deemed it necessary to receive bids on one (1) new, 1998 model or newer, grader mounted roadside shoulder conditioner, with front end mount, and

    WHEREAS, such bids were received and opened on March 4, 1998, with the following results:

    COMPANY MAKE & MODEL AMOUNT BID

    Paynter Equipment & Culvert Co. All American Disk $5,195.00*

    Shawano, WI (Tractor or Rear Mount)

    Breullman Blading &

    Road Maintenance Retriever Model #10 $13,500.00

    Blue Earth, MN with FM05 Front End Mount

    *Does Not Meet Specifications

    NOW, THEREFORE, BE IT RESOLVED that the Jefferson County Highway Department be authorized to purchase one (1) new, 1998 model, Retriever Model #10 with FM05 Front End Mount, roadside shoulder conditioner, from Breullman Blading & Road Maintenance for the net bid of $13,500.00.

    (The money to come from the Highway Equipment Operations Cost Center 53241.)

    Mr. Maasz moved that Resolution No. 97-108 be adopted. Seconded and carried by the following roll call:

    Ayes: Schreiber, Holterman, Smith, Lidholm, Buchanan, Schwoch, Wilson, Jaeger, Kramer, Zimdars, Hartwig, Hoeft, Curtin, Kovnesky, Kisow, Schroedl, Foskett, Thomsen, Groskopf, Turner, Weiss, Piper, Lehmann, Miller, Borland, Rupnow, Maasz. Total 27.

    Noes: 0.

    Absent: Pieterick, Potter, Fuller. Total 3.

    Mr. Maasz read Ordinance No. 97-35.

    THE COUNTY BOARD OF SUPERVISORS OF THE COUNTY OF JEFFERSON, STATE OF WISCONSIN, DOES ORDAIN AS FOLLOWS:

    Section 2 of the County Traffic Ordinance (PROHIBITED STOPPING IN CERTAIN SPECIFIED AREAS ON COUNTY TRUNK HIGHWAYS) is amended by adding the following:

  • On County Trunk Highway "E" right of way, in the Town of Sullivan, starting at the centerline intersection of County Trunk Highway "E" with County Trunk Highway "CI", extending a distance of 200 feet, north and south, along the centerline of County Trunk Highway "E".

    On County Trunk Highway "CI" right of way, in the Town of Sullivan, starting at the centerline intersection of County Trunk Highway "CI" with County Trunk Highway "E", extending a distance of 200 feet, east and west, along the centerline of County Trunk Highway "CI".

  • This ordinance shall be effective upon passage, publication, and erection of official signs.

    Mr. Maasz moved that Ordinance No. 97-35 be adopted. Seconded and carried by the following roll call:

    Ayes: Schreiber, Holterman, Smith, Lidholm, Buchanan, Schwoch, Wilson, Jaeger, Kramer, Zimdars, Hartwig, Hoeft, Curtin, Kovnesky, Kisow, Schroedl, Foskett, Thomsen, Groskopf, Turner, Weiss, Piper, Lehmann, Miller, Borland, Rupnow, Maasz. Total 27.

    Noes: 0.

    Absent: Pieterick, Potter, Fuller. Total 3.

    Mrs. Smith read Resolution No. 97-109.

    WHEREAS, the State of Wisconsin has rescinded (effective January 1, 1996) current law which requires counties to operate a GENERAL RELIEF PROGRAM, and

    WHEREAS, the State of Wisconsin has severely restricted reimbursement to counties for operating this program, effective January 1, 1996, and

    WHEREAS, the State of Wisconsin has via the 1995-1997 Biennial Budget Act 27 created a new Relief Block Grant Program (RBG), and

    WHEREAS, this act allows counties to develop their own programs or discontinue all programs, and

    WHEREAS, after due consideration by the Human Services Board of available State and County funds, and public need,

    NOW, THEREFORE, BE IT RESOLVED that Jefferson County will continue to provide public General Relief services in the following manner for 1998:

  • 1. Pre-Authorized Medical Care will continue to be provided to income and asset eligible persons.

    2. Emergency Medical Services formerly known as Hospital Emergency Medical Notice will continue to be eliminated.

    3. The General Relief Shelter Program will continue to be eliminated.

  • BE IT FURTHER RESOLVED that if actual expenditures exceed 1998 planned expenditures, $30,000.00, that this matter may be brought back to the County Board for further action.

    Mrs. Smith moved that Resolution No. 97-109 be adopted. Seconded and carried by the following roll call:

    Ayes: Schreiber, Holterman, Smith, Lidholm, Buchanan, Schwoch, Wilson, Jaeger, Kramer, Zimdars, Hartwig, Hoeft, Curtin, Kovnesky, Kisow, Schroedl, Foskett, Thomsen, Groskopf, Turner, Weiss, Piper, Lehmann, Miller, Borland, Rupnow, Maasz. Total 27.

    Noes: 0.

    Absent: Pieterick, Potter, Fuller. Total 3.

    Mrs. Smith read Resolution No. 97-110.

    WHEREAS, the Human Services Board was authorized by Resolution No. 97-68, approved by the Jefferson County Board of Supervisors on November 14, 1997 to receive bids on one (1) van for elderly services, and

    WHEREAS, bids were received and reviewed on February 26, 1998 with the following results:

    COMPANY MAKE AND MODEL BID WITH TRADE

    Havill/Spoerl 1998 Dodge $20,895.00

    Jefferson, Wisconsin 12 passenger wagon

    Havill/Spoerl 1998 Ford Club Wagon $20,197.00

    Fort Atkinson, Wisconsin E350

    Capital Ford 1998 Ford GE250HD $20,184.00

    Madison, Wisconsin Club Wagon

    Smith Motors 1998 Chevrolet $22,145.00

    Fort Atkinson, Wisconsin Express Van

    WHEREAS, the Human Services Board recommends approval of the bid of Havill/Spoerl, Fort Atkinson, Wisconsin, for the purchase of one 1998 Ford Club Wagon E350 for a total price of $20,197.00.

    NOW, THEREFORE, BE IT RESOLVED that the bid of Havill/Spoerl be and is hereby accepted in the amount of $20,197.00 with trade for the above recommended vehicle.

    Fiscal Note: Funds are provided in the 1998 Human Services budget for this purchase.

    Mrs. Smith moved that Resolution No. 97-110 be adopted. Seconded and carried by the following roll call:

    Ayes: Schreiber, Holterman, Smith, Lidholm, Buchanan, Schwoch, Wilson, Jaeger, Kramer, Zimdars, Hartwig, Hoeft, Curtin, Kovnesky, Kisow, Schroedl, Foskett, Thomsen, Groskopf, Turner, Weiss, Piper, Lehmann, Miller, Borland, Rupnow, Maasz. Total 27.

    Noes: 0.

    Absent: Pieterick, Potter, Fuller. Total 3.

    Mr. Kovnesky read Resolution No. 97-111.

    WHEREAS, the County Board adopted Resolution 97-100 authorizing the Courts to place juveniles in secure detention for up to 30 days, in addition to other new dispositions, and

    WHEREAS, various parties had different opinions as to the effectiveness of such placements, given the distances at which the juveniles are placed from their home county, and

    WHEREAS, discussion ensued after adoption of the resolution concerning appointment of a committee to study this issue,

    NOW, THEREFORE, BE IT RESOLVED that a Juvenile Detention Board is hereby created. Such board shall consist of nine members, three of whom shall be from the County Board with one each from the Law Enforcement Committee, Human Services Board and Building and Insurance Committee. The Human Services Director, Sheriff and District Attorney shall be members. The final three positions shall consist of one local law enforcement officer and two citizens at large. The County Board Chairman shall make the appointments to this board.

    BE IT FURTHER RESOLVED that the board shall examine detention alternatives and make recommendations to the County Board. The Juvenile Detention Board shall be dissolved after making its report and recommendations to the County Board.

    Mr. Kovnesky moved that Resolution No. 97-111 be adopted. Seconded and carried.

    Chairman Wilson appointed the following persons to the Juvenile Detention Board:

    Supervisor Alfred Kovnesky of the Law Enforcement Committee

    Supervisor Alfred Foskett of the Human Services Board

    Supervisor Raymond Kisow of the Building and Insurance Committee

    Tom Schleitwiler, Director of the Human Services Department

    Sheriff Orval Quamme

    District Attorney David Wambach

    Chief Greg Gilbert, Fort Atkinson Police Department

    Char Neill, Fort Atkinson, Wisconsin

    William Schmidt, Watertown, Wisconsin

    Mr. Buchanan moved that the appointments be confirmed. Seconded and carried.

    Mrs. Turner read Resolution No. 97-112.

    WHEREAS, by the adoption of Resolution No. 97-86, approved by the Jefferson County Board of Supervisors on January 13, 1998, the Legislation and Rules Committee was authorized to solicit bids for the publication of minutes and preparation of minute books for a two-year term commencing on Tuesday, April 21, 1998 through Monday, April 17, 2000, and

    WHEREAS, in accordance with past practice, the Legislation and Rules Committee notified and sent specifications to all daily newspapers in Jefferson County, and

    WHEREAS, on February 27, 1998, the Legislation and Rules Committee received and opened the following bid per sample submitted:

    Bidder

    Watertown Daily Times, Watertown, Wisconsin

    (Circulation 7,546)

  • 1. Publication of Official Proceedings: Type size 9.5 points, line size 9.75 points, line width 25 picas.

    2. Publish 80 copies of Official County Board Book (312 pages) Price per page $8.61. Cost per sample $1,226.64.

  • WHEREAS, the Committee has determined that the bid of the Watertown Daily Times has met all the required specifications,

    NOW, THEREFORE, BE IT RESOLVED that Jefferson County accepts the bid of the Watertown Daily Times and awards the printing and publishing work in accordance with the specifications for the specified two-year term.

    BE IT FURTHER RESOLVED that for the two-year term commencing April 21, 1998 through April 17, 2000, the Watertown Daily Times is hereby designated the Official County Newspaper.

    Mrs. Turner moved that Resolution No. 97-112 be adopted. Seconded and carried by the following roll call:

    Ayes: Schreiber, Holterman, Smith, Lidholm, Buchanan, Schwoch, Wilson, Jaeger, Kramer, Zimdars, Hartwig, Hoeft, Curtin, Kovnesky, Kisow, Schroedl, Foskett, Thomsen, Groskopf, Turner, Weiss, Piper, Lehmann, Miller, Borland, Rupnow, Maasz. Total 27.

    Noes: 0.

    Absent: Pieterick, Potter, Fuller. Total 3.

    Mrs. Turner read Resolution No. 97-113.

    WHEREAS, Jefferson County has an unfunded liability as of December 31, 1996 of $5,845,417.00 toward the Wisconsin Retirement System, and

    WHEREAS, this unfunded liability is amortized at 8 percent over 40 years beginning on January 1, 1990, and

    WHEREAS, the unfunded liability will increase with any increase in the benefits provided to retired employees, and

    WHEREAS, there are several bills in the Legislature that propose to increase the retirement benefits,

    NOW, THEREFORE, BE IT RESOLVED by the Jefferson County Board of Supervisors that said Board hereby goes on record in support of retirement legislative initiatives including a benefit increase providing such increase does not create any new unfunded liability, provides a substantial reduction or elimination of current unfunded liability, does not result in an increase in contribution rates, does not otherwise affect any scheduled reduction in contribution rates, and should Unfunded Actuarial Accrued Liability (UAAL) be forgiven or eliminated, recognizes previous advance payments which may have been made by a county.

    BE IT FURTHER RESOLVED that a copy of the resolution be sent to each member of the State Senate and State Assembly representing Jefferson County, the Governor and the Wisconsin Counties Association.

    Mrs. Turner moved that Resolution No. 97-113 be adopted. Seconded and carried.

    Mr. Buchanan read the following report:

    Until very recently, work programs for handicapped individuals (Supported Employment and Pre-Vocational services) were fundable with Medical Assistance Waiver (MAW) dollars only under very narrow criteria. Last month the rules were relaxed so that many more individuals will be eligible for MAW funding for work programs. From 275 to 300 Jefferson County residents receive these services from Opportunities, Inc. Prior to the rule change, only 9 qualified for MAW funding for these services. After the rule changes, work programs will now be fundable with MAW funding for 56 individuals who are current MAW recipients. Beyond this, it is projected that another 60 to 80 work services recipients would qualify for MAW funding for these services. In order to be able to claim MAW funding for these individuals, each would need to be enrolled into the MAW program and receive monthly follow-along services. The amount of county tax levy going into work program services would be decreased on an annual basis approximately $200,000 to $250,000 if the County chooses to pursue this funding for these services.

    In order to gain this funding an additional Case Manager (Social Work) position is needed to process the initial assessments and other administrative work and then to provide ongoing social work services as required or needed. We will also require additional Account Clerk time in order to complete the cost accounting duties that are required to track and report these new funds.

    The fiscal summary of this request is relatively straight forward. Total costs associated with this request are approximately $60,000 annually. Estimated reimbursements annually are expected to be in excess of $200,000, which is over $150,000 more than the costs associated. The additional funds will be used to replace County funds in purchasing the above-named services for developmentally disabled persons. Additionally, the new Case Manager position will receive assigned work which we are now receiving through serving St. Coletta residents who are legally residents of Jefferson County.

    Mr. Buchanan moved that the report be accepted. Seconded and carried.

    Mr. Buchanan read Resolution No. 97-114.

    WHEREAS, the Personnel Committee has been requested by the Human Services Board for a Personal Assistance Case Manager Position (Grade 20-U $14.02 - $17.28 per hour) 1998 pay rate, and

    WHEREAS, a Case Manager is needed to process initial assessments and on-going social work services as required or needed, and

    WHEREAS, after due consideration, the Personnel Committee recognizes the need and approves the request of the Human Services Board and recommends County Board approval,

    NOW, THEREFORE, BE IT RESOLVED that the 1998 Budget setting forth position allocations for the Human Services Department be and is hereby amended to allocate one Case Manager position, to become effective upon passage of this resolution.

    Fiscal Note: If future funding for this position from Medical Assistance Waiver dollars is discontinued, the position will be eliminated.

    Mr. Buchanan moved that Resolution No. 97-114 be adopted. Seconded and carried by the following roll call:

    Ayes: Schreiber, Holterman, Smith, Buchanan, Schwoch, Wilson, Jaeger, Kramer, Zimdars, Hartwig, Hoeft, Curtin, Kovnesky, Kisow, Schroedl, Foskett, Thomsen, Groskopf, Turner, Weiss, Piper, Lehmann, Miller, Borland, Rupnow, Maasz. Total 26.

    Noes: 0.

    Absent: Pieterick, Lidholm, Potter, Fuller. Total 4.

    Mr. Buchanan read Resolution No. 97-115.

    WHEREAS, the Personnel Committee has been requested by the Human Services Board for a less than half-time Account Clerk position (Grade 5 $11.02 - $14.11 per hour) 1998 pay rate, and

    WHEREAS, an Account Clerk is needed to complete the cost accounting duties that are required to track and report these new funds, and

    WHEREAS, after due consideration, the Personnel Committee recognized the need and approves the request of the Human Services Board and recommends County Board approval,

    NOW, THEREFORE, BE IT RESOLVED that the 1998 Budget setting forth position allocations for the Human Services Department be and is hereby amended to allocate one Account Clerk position, to become effective upon passage of this resolution.

    Fiscal Note: If future funding for this position from Medical Assistance Waiver dollars is discontinued, the position will be eliminated.

    Mr. Buchanan moved that Resolution No. 97-115 be adopted. Seconded and carried by the following roll call:

    Ayes: Schreiber, Holterman, Smith, Buchanan, Wilson, Jaeger, Kramer, Zimdars, Hartwig, Hoeft, Curtin, Kovnesky, Kisow, Schroedl, Foskett, Thomsen, Groskopf, Turner, Weiss, Piper, Lehmann, Miller, Borland, Rupnow, Maasz. Total 25.

    Noes: 0.

    Absent: Pieterick, Lidholm, Schwoch, Potter, Fuller. Total 5.

    Mr. Buchanan read Resolution No. 97-116.

    WHEREAS, the Personnel Committee has been requested by the Law Enforcement Committee to revise and upgrade the current part-time mechanic position ($9.36 per hour) to that of full-time (Grade 13-U $11.39 - $14.05 per hour), and

    WHEREAS, maintenance demands for the various vehicles used by the Sheriff's Department now require more mechanic time than allowed under a part-time arrangement, and

    WHEREAS, after due consideration, the Personnel Committee agrees with the request of the Law Enforcement Committee and approves this position revision and recommends County Board approval,

    NOW, THEREFORE, BE IT RESOLVED that the 1998 Budget setting forth position allocations for the Sheriff's Department is hereby amended to add one (1) full-time Mechanic position to become effective on passage of this resolution.

    Mr. Buchanan moved that Resolution No. 97-116 be adopted. Seconded and carried by the following roll call:

    Ayes: Schreiber, Holterman, Smith, Buchanan, Wilson, Jaeger, Kramer, Zimdars, Hartwig, Hoeft, Curtin, Kovnesky, Kisow, Schroedl, Foskett, Thomsen, Groskopf, Turner, Weiss, Piper, Lehmann, Miller, Borland, Rupnow, Maasz. Total 25.

    Noes: 0.

    Absent: Pieterick, Lidholm, Schwoch, Potter, Fuller. Total 5.

    Mr. Buchanan read Resolution No. 97-117.

    WHEREAS, it is customary to review the salaries of the Jefferson County elected officials, and

    WHEREAS, by past practice the Personnel Committee has met prior to the spring election and recommended elected officials' salaries for the 1999-2000 term, and

    WHEREAS, the Personnel Committee has reviewed the salaries of the elected officials and recommends the following compensation effective on the mentioned date:

    1998 1999 2000

    Clerk of Courts $31,500 $35,000 $35,000

    Register of Deeds $31,500 $35,000 $35,000

    County Treasurer $35,000 $38,000 $38,000

    County Clerk $39,000 $43,000 $43,000

    Sheriff $49,500 $53,000 $56,000

    Coroner* $10,500 $12,000 $12,000

  • *Coroner to receive $50.00 per incident fee plus the option of receiving health insurance coverage.
  • NOW, THEREFORE, BE IT RESOLVED that the recommended salary adjustments for the above County officials are hereby approved and the Personnel Committee is directed to make the adjustments on the first Monday in January, 1999.

    Note: The Personnel Committee will meet in February, 2000 and recommend elected officials salaries for a two-year period beginning January 2, 2001.

    Mr. Buchanan moved that Resolution No. 97-117 be adopted. Seconded.

    Much discussion by Board members followed.

    Mrs. Smith moved to send this resolution back to the Personnel Committee. Seconded.

    A voice vote being unclear, a roll call was requested. The motion carried by the following roll call:

    Ayes: Schreiber, Smith, Lidholm, Schwoch, Kramer, Hoeft, Kisow, Thomsen, Groskopf, Turner, Piper, Lehmann, Miller, Borland. Total 14.

    Noes: Holterman, Buchanan, Wilson, Jaeger, Zimdars, Hartwig, Curtin, Kovnesky, Schroedl, Foskett, Weiss, Rupnow, Maasz. Total 13.

    Absent: Pieterick, Potter, Fuller. Total 3.

    Mr. Buchanan read Resolution No. 97-118.

    WHEREAS, the Personnel Committee, County Administrator, Personnel Manager, Corporation Counsel and the County's labor consultant, Charles Carlson, have met collectively with the bargaining team for AFSCME Local 723, Health Department Professionals, to negotiate proposed contract changes effective January 1, 1998, and

    WHEREAS, after lengthy negotiating sessions and mediation, the following one-year tentative agreement has been reached with and ratified by the Health Department Professionals unit:

  • 1. Jefferson County shall continue the current health insurance program.

    2. The contract shall be from January 1, 1998 to December 31, 1998.

    3. All wage schedules shall be adjusted 3 percent January 4, 1998.

    4. Employees whose pay rates are currently red-circled will receive increases as set forth above on their current pay rate. The pay rates of Health Department Professional Employees currently red-circled will be increased 25¢ per hour before application of the percentage.

    5. The agreement will have a 30-day calendar time limit for filing of grievances.

    6. Pay administration language contained in Countryside Employees Agreement #2418 will be included in this AFSCME agreement, as modified by subsequent memoranda of understanding.

    7. Section 12.02 shall be amended to provide that the WIC Nutritionist will not be paid overtime for work Monday through Friday outside of the normal work day hours set forth in Section 12.01 until total weekly hours exceed 40. If the WIC Nutritionist works on Saturday, he/she shall receive compensatory time off in lieu of cash at the rate of 1-1/2 hour for each hour worked on Saturday.

  • WHEREAS, it is the recommendation of the negotiating team that the proposed collective bargaining agreement be approved,

    NOW, THEREFORE, BE IT RESOLVED that the County Board of Supervisors hereby approves the recommendation of the negotiating team as to ratify the contract terms as modified above.

    Mr. Buchanan moved that Resolution No. 97-118 be adopted. Seconded and carried by the following roll call:

    Ayes: Schreiber, Holterman, Smith, Lidholm, Buchanan, Schwoch, Wilson, Jaeger, Kramer, Zimdars, Hartwig, Hoeft, Curtin, Kovnesky, Kisow, Schroedl, Foskett, Thomsen, Groskopf, Turner, Weiss, Piper, Lehmann, Miller, Borland, Rupnow, Maasz. Total 27.

    Noes: 0.

    Absent: Pieterick, Potter, Fuller. Total 3.

    Mr. Lehmann read Report No. 12 of the Zoning Committee.

    TO THE HONORABLE MEMBERS OF THE JEFFERSON COUNTY BOARD OF SUPERVISORS

    The Jefferson County Planning and Zoning Committee, having considered petitions to amend the Zoning Ordinance of Jefferson County, filed for public hearing February 19, 1998 as required by law pursuant to Wisconsin Statutes, notice thereof having been given, and being duly advised of the wishes of the town boards and persons in the areas affected, hereby makes the following recommendations:

    APPROVAL OF PETITIONS 1639A-95-98M, 1969A-98, 1970A-98,

    1972A-98, 1973A-98, 1606A-94-98M, 556A-81-98M,

    1038A-88-98M, 617A-82-97M

    DENIAL OF PETITION 1971A-98

    Gerald Wollin requested rezoning of 1.4 acres of Parcel 07-14-03-42 (35 Acres) on Church Drive to create a new residential building site. This is recommended for denial due to the prime soils on the property; the Committee determined that the existing trees on the site were not enough of a factor to exempt the prime soil classification.

    Dated this Second Day of March, 1998

    August J. Lehmann, Secretary

     

    Mr. Lehmann moved that the report be accepted by voice vote under suspension of the rules. Seconded and carried.

     

     

     

    Mr. Lehmann read Ordinance No. 97-36.

    WHEREAS, the Jefferson County Board of Supervisors has heretofore been petitioned to amend the Jefferson County Zoning Ordinance, and

    WHEREAS, Petitions 1639A-95-98M, 1969A-98, 1970A-98, 1972A-98, 1973A-98, 1606A-94-98M, 556A-81-98M, 1038A-88-98M and 617A-92-97M have been referred to the Jefferson County Planning and Zoning Committee for public hearing on February 19, 1998, and

    WHEREAS, the proposed amendments have been given due consideration by the Board of Supervisors in open session,

    NOW, THEREFORE, BE IT ORDAINED that the Jefferson County Board of Supervisors does amend the Zoning Ordinance of Jefferson County (and accompanying zoning maps) as follows:

    FROM AGRICULTURAL A-1 TO A-3, RURAL RESIDENTIAL

    Rezone 2.1 acres of Parcel 06-14-13-41 (38.452 Acres) in the Town of Jefferson in order to add it to adjoining A-3 zoned property. This action is conditioned upon receipt by Zoning of a recorded land transfer document or recording of a final certified survey map. (1639A-95 - Steve Hookstead)

    Create two, 3 acre lots from part of Parcel 07-15-16-33 (40.161 Acres). The site is along Switzke Road in the Town of Farmington. Rezoning is conditioned upon receipt by Zoning of a soil test for each lot showing sites for installation of both initial and replacement private sewage systems, and for approval and recording of a final certified survey map. (1969A-98 - John Hahn, Sr.)

    Rezone 4 acres around an existing home at N2820 Cushman Road from Parcel 06-15-36-21 (37.5 Acres) in the Town of Hebron. This action is conditioned upon approval and recording of a final certified map for the property. (1970A-98 - James Rowlette)

    Modify the original request to allow creation of only one lot on Church Drive, excluding the cultivated area on the proposed lot. This action is conditioned upon receipt by Zoning of a new preliminary survey map showing the changes, a soil test showing sites for installation of both initial and replacement private sewage systems, and upon approval and recording of a final certified survey map. (1972A-98 - Gerald Wollin)

    Create a 2 acre lot and a 1.8 acre lot on Mulderink Lane, Town of Waterloo, from part of Parcel 08-13-33-42-004 (30.544 Acres). The rezoning is conditioned upon receipt by the Zoning Department of a soil test for each lot showing sites for installation of both initial and replacement private sewage systems, and for approval and recording of a final certified survey map. (1973A-98 - David Mulderink)

    FROM AGRICULTURAL A-1 TO A-3 AND FROM A-3 TO A-1

    Rezone 0.27 acre of Parcel 07-14-28-24-002 (33.69 Acres) from Agricultural A-1 to A-3 to add it to an adjoining A-3 zoned lot. Rezone 0.27 acre of Parcel 07-14-28-24-001 (2.15 Acres) from A-3 to A-1 to add it to adjoining A-1 zoned land. The properties are owned by Keith R., Clyde W. and Charlie K. Oestreich, and Clyde Retzlaff, respectively, and are on Popp Road in the Town of Aztalan. Rezoning is conditioned upon receipt by Zoning of a recorded land transfer document or upon approval and recording of a final certified survey map. (1606A-94-98M - Clyde Retzlaff)

    FROM AGRICULTURAL A-2 TO BUSINESS

    Rezone to allow business use of 1.04 acres of Parcel 05-16-27-22-001 (6.81 Acres) in the Town of Palmyra, at N841 CTH H. This is conditioned upon installation of a sanitary system for the existing structure unless a code-compliant system already serves the structure. (556A-81-98M - Robert Mueller)

    A-3 MODIFICATIONS

    Modify the existing zone to allow creation of a 1.9 acre building site from part of Parcel 05-15-26-11 (9.6 Acres). The site is near W2911 Piper Road in the Town of Cold Spring. This modification is conditioned upon receipt by Zoning of a soil test showing sites for installation of both initial and replacement private sewage system on the vacant lot, and upon approval and recording of a final certified survey map. (1038A-88-98M - Leroy Vohs)

    Modify the existing zone to create a 4.1 acre lot and two 4 acre lots from Parcel 06-13-35-21-001 (12.09 Acres). The property is along Mode Lane in the Town of Oakland. This action is conditioned upon receipt by Zoning of a soil test for each lot showing sites for installation of both initial and replacement private sewage systems, and upon approval and recording of a final certified survey map. (617-82-97M - Alan Detwiler)

    Mr. Lehmann moved that Ordinance No. 97-36 be adopted. Seconded and carried by the following roll call:

    Ayes: Schreiber, Holterman, Buchanan, Wilson, Jaeger, Kramer, Zimdars, Hartwig, Curtin, Kovnesky, Kisow, Schroedl, Foskett, Thomsen, Groskopf, Turner, Weiss, Piper, Lehmann, Miller, Borland, Maasz. Total 22.

    Noes: Smith, Lidholm, Schwoch, Hoeft, Rupnow. Total 5.

    Absent: Pieterick, Potter, Fuller. Total 3.

    Mr. Lehmann read Ordinance No. 97-37.

    WHEREAS, the Jefferson County Board of Supervisors has heretofore been petitioned to amend the Jefferson County Zoning Ordinance, and

    WHEREAS, Petition 1971A-98 was referred to the Jefferson County Planning and Zoning Committee for public hearing on February 19, 1998, and

    WHEREAS, the proposed amendment has been given due consideration by the Board of Supervisors in open session,

    NOW, THEREFORE, BE IT ORDAINED that the Jefferson County Board of Supervisors does deny Petition 1971A-98 and that no change shall be allowed:

    FROM AGRICULTURAL A-1 TO A-3, RURAL RESIDENTIAL

    Create a 1.4 acre rural residential building site on Church Drive, Town of Milford, from part of Parcel 07-14-03-42 (35 Acres). (1971A-98 - Gerald Wollin)

    Mr. Lehmann moved that Ordinance No. 97-37 be adopted. Seconded and carried by the following roll call:

    Ayes: Holterman, Smith, Lidholm, Buchanan, Schwoch, Wilson, Jaeger, Kramer, Zimdars, Hartwig, Hoeft, Curtin, Kovnesky, Kisow, Schroedl, Foskett, Thomsen, Groskopf, Turner, Weiss, Piper, Lehmann, Miller, Borland, Rupnow, Maasz. Total 26.

    Noes: Schreiber. Total 1.

    Absent: Pieterick, Potter, Fuller. Total 3.

    Mrs. Lidholm objected to Mr. Kovnesky's proposed report and ordinance being included in the agenda.

    The objection was overruled by Chairman Wilson.

    Mr. Kovnesky read the following report:

    TO THE JEFFERSON COUNTY BOARD:

    I have proposed the amendments to the County Board Rules on the agenda to clarify County leasing procedure. The proposed changes will allow the Building and Insurance Committee, the Countryside Board of Trustees and the Human Services Board to approve leases which are less than one year in length for governmental agencies renting or leasing a portion of the premises under their respective controls. The Fair Committee is formally authorized to lease storage space in the barns over the winter period when they are not otherwise in use without the necessity of bringing those matters to the County Board. If these amendments are approved, any lease which is longer than one year, or which is to a non-government agency, will require County Board approval to be effective.

    By rule, these proposed changes will be referred to the Legislation and Rules Committee and brought back to the Board at its organizational meeting in April, 1998. I ask for your support when the issue is before the Board in April.

    Al Kovnesky

    Supervisor, District 15

    Mr. Kovnesky moved that the report be accepted. Seconded and carried.

    Mr. Kovnesky read Ordinance No. 97-38.

    THE COUNTY BOARD OF SUPERVISORS OF JEFFERSON COUNTY DOES HEREBY ORDAIN AS FOLLOWS:

    The County Board Rules adopted April 16, 1996 shall be amended as follows:

    1. Section 3.05(d), first paragraph, shall be amended to read:

    (d) BUILDING AND INSURANCE/VETERANS -- Three members. The Building and Insurance/Veterans Committee shall supervise and control all construction, remodeling and repair of all County buildings and shall have authority to approve the use of County buildings by organizations not connected with County government. The committee may approve leases to other governmental agencies for not more than one year, which leases shall be executed by the County Clerk. The committee shall, from time to time, report such leases to the County Board. The committee shall refer leases for greater than one year, or involving non-government entities, to the County Board for final approval. The committee shall have the power to purchase, by regular purchase procedure, office and institutional equipment as authorized by the County Board. This shall not apply to the Highway Department road construction equipment.

    2. Section 3.05(g) shall be amended as follows:

    (g) FAIR -- Five members. The Fair Committee shall supervise the preparation and operation of the annual Jefferson County Fair. The committee is authorized to contract for entertainment and to lease space to exhibitors at the Fair each year without further approval from the Board. The committee may lease portions of the Fair Park or buildings for a term of one year or less for storage when not otherwise needed for Fair purposes. The Committee shall, as part of its annual report, inform the County Board of the general terms and conditions of any such storage leases. The committee shall be responsible for the maintenance of the fairgrounds Fair Park and buildings and may propose plans for capital improvement for consideration by the Board. The committee may recommend the appointment of a Fair Manager subject to the approval of the Board. The salary and fringe benefits of such Fair Manager shall be proposed by the Personnel Committee and shall be established by the Board.

    3. Section 3.06(a) shall be amended as follows:

    (a) COUNTRYSIDE HOME BOARD OF TRUSTEES -- In accordance with s. 46.18, Wis. Stats., the Board of Trustees shall consist of three members, appointed by the County Administrator, who shall serve staggered three-year terms beginning on the first Monday in January. A minimum of two shall be members of the County Board at the time of appointment, and their appointment shall cease if not reelected to the County Board. The Trustees shall elect a chairperson, and the Administrator of the Home shall be ex officio secretary. The Trustees shall audit all claims incurred on behalf of said Home and shall perform all the duties set forth in s. 46.18, Wis. Stats. The Trustees may approve leases of non-Farm building space to governmental agencies for not more than one year, which leases shall be executed by the County Clerk. The Trustees shall, from time to time, report such leases to the County Board. The Trustees shall refer leases for greater than one year, or involving non-government entities, to the County Board for final approval.

    4. Section 3.06 (d) shall be amended as follows:

    (d) HUMAN SERVICES BOARD -- Seven members. This is the governing and policy-making board of directors of the Human Services Department. Four members shall be members of the Board of Supervisors at the time of appointment and throughout their respective terms. Three members shall be consumers of service or citizens at large. No public or private provider of services may be appointed to the board. Appointees shall serve staggered three-year terms. The Human Services Board shall elect a chairperson and vice chairperson who must be selected from the four members who are supervisors. Elections shall be held after the County Board organizational meeting in April of even-numbered years. The Human Services Board shall possess all the powers and duties prescribed by s. 46.23(5), Wis. Stats. Pursuant to s. 46.23(5)(d)(8) and Resolution No. 42 adopted June 12, 1979, the Human Services Board shall appoint a County Advisory Committee on Aging. Pursuant to s. 46.23(5)(d)(8), the Human Services Board shall appoint the Nutrition Project Council, number and terms of appointees to be determined by the Human Services Board. Such appointments shall be subject to confirmation by the County Board.

    The Human Services Board may approve leases of Human Services building space to other governmental agencies for not more than one year, which leases shall be executed by the County Clerk. The Human Services Board shall, from time to time, report such leases to the County Board. The Human Services Board shall refer leases for greater than one year, or involving non-government entities, to the County Board for final approval.

    (Pursuant to Section 3.09 of the Board Rules, amendments must be passed by a two-thirds vote. Amendments are introduced at one session of the Board and laid on the table until the next session for action.)

    Mr. Kovnesky moved that Ordinance No. 97-38 be adopted.

    Chairman Wilson referred Ordinance No. 97-38 to the Legislation and Rules Committee.

    Chairman Wilson appointed Supervisor John Weiss to be a member of the Palmyra Lower Spring Lake Protection and Rehabilitation District.

     

     

    County Administrator Willard D. Hausen read the following:

    TO THE JEFFERSON COUNTY BOARD OF SUPERVISORS:

    MEMBERS OF THE BOARD:

    Pursuant to Section 59.18 of the Wisconsin Statutes and County Board Resolution No. 1 approved April 21, 1970, I do hereby appoint Alice Ventura, W1272 South Shore Drive, Palmyra, WI to the Mid-Wisconsin Federated Library System Board to replace Steve Adams, Jefferson, WI, resigned. This appointment will expire on January 1, 2001. I respectfully request confirmation of this appointment.

    Willard D. Hausen

    County Administrator

    Mrs. Schreiber moved that the appointment be confirmed. Seconded and carried.

    Mr. Buchanan read Resolution No. 97-119.

    RESOLUTION AWARDING THE SALE

    OF $2,780,000

    GENERAL OBLIGATION PROMISSORY NOTES;

    PROVIDING THE FORM OF THE NOTES;

    AND LEVYING A

    TAX IN CONNECTION THEREWITH

    WHEREAS, on February 10, 1998, the County Board of Supervisors of Jefferson County, Wisconsin (the "County") adopted an initial resolution (the "Initial Resolution") authorizing the issuance of $2,780,000 general obligation promissory notes for the purpose of paying the cost of constructing and improving and remodeling structures and facilities at the Jefferson County Fair Grounds; site improvements; constructing and improving roads, parking lots and utilities and acquiring equipment (the "Project");

    WHEREAS, pursuant to the Initial Resolution, the County Board of Supervisors set forth its reasonable expectations that issuance of the Notes would not cause the County to increase the debt levy rate, as defined in Section 66.77(1)(b) of the Wisconsin Statutes. Counties may issue general obligation promissory notes for such public purpose pursuant to Section 67.045(1)(b) of the Wisconsin Statutes if such reasonable expectations apply;

    WHEREAS, within ten days of the February 10, 1998 meeting, the County caused a copy of the Initial Resolution to be submitted to the Wisconsin Department of Revenue in accordance with Wisconsin Administrative Code Section Tax 21.06(8);

    WHEREAS, the County Clerk, in consultation with the County's financial advisor, Ehlers and Associates, Inc., has caused a Notice of Note Sale and an Official Notice of Sale (copies of which are attached hereto as Exhibit A and incorporated herein by reference) to be prepared and distributed setting forth the details of and the bid requirements for the Notes and indicating that the Notes would be offered for public sale on March 10, 1998;

    WHEREAS, the following bid proposals were received:

    BIDDER NET INTEREST COST TRUE INTEREST RATE

    (SEE BID TABULATION ATTACHED AS EXHIBIT B)

    WHEREAS, it has been determined that the bid proposal submitted by John Nuveen & Co., Incorporated, New York, NY fully complies with the bid requirements set forth in the Official Notice of Sale and is deemed to be the most advantageous to the County. A copy of said bid is attached hereto as Exhibit C and incorporated herein by this reference.

    NOW, THEREFORE, BE IT RESOLVED by the County Board of Supervisors of the County that:

    Section 1. Approval of Offering Documents. The published Notice of Note Sale, Official Notice of Sale and other offering materials prepared and circulated by Ehlers and Associates, Inc. are hereby ratified and approved.

    Section 2. Award of the Notes. The bid proposal of John Nuveen & Co., Incorporated, New York, NY, (the "Purchaser") is hereby accepted, said proposal offering to purchase the Notes for the sum of Two Million, Eight Hundred Twenty Seven Thousand, Two Hundred Thirty Nine and 25/100 DOLLARS ($2,827,239.25), plus accrued interest to the date of delivery. The Notes bear interest as follows:

    Year of Maturity Principal Amount Interest Rate

    1999 $300,000 4.75%

    2000 310,000 4.75%

    2001 325,000 4.75%

    2002 340,000 4.75%

    2003 350,000 4.75%

    2004 370,000 4.75%

    2005 385,000 4.75%

    2006 400,000 4.75%

    Section 3. Terms of the Notes. The Notes shall be designated "General Obligation Promissory Notes", shall be dated April 1, 1998; shall be in the denomination of $5,000 or any integral multiple thereof; and shall mature serially on April 1 of each year, in the years and principal amounts as set forth above. Interest is payable semi-annually on April 1 and October 1 of each year commencing on October 1, 1998.

    Section 4. Redemption Provisions. At the option of the County, the Notes maturing on April 1, 2004 and thereafter shall be subject to redemption prior to maturity on April 1, 2003 or on any date thereafter. Said Notes shall be redeemable as a whole or in part, and if in part, from maturities selected by the County and within each maturity by lot, at the principal amount thereof, plus accrued interest to the date of redemption.

    Section 5. Form of the Notes. The Notes shall be issued in registered form and shall be executed and delivered in substantially the form attached hereto as Exhibit D and incorporated herein by this reference.

    Section 6. Direct Annual Irrepealable Tax Levy. For the purpose of paying the principal of and interest on the Notes as the same becomes due, the full faith, credit and resources of the County are hereby irrevocably pledged, and there is hereby levied upon all of the taxable property of the County a direct annual irrepealable tax in the years and in the amounts as follows:

    Levy Year Amount

    1998 $490,950.00

    1999 420,437.50

    2000 420,356.25

    2001 419,562.50

    2002 413,175.00

    2003 416,075.00

    2004 413,143.75

    2005 409,500.00

     

    The direct annual irrepealable tax hereby levied shall be carried onto the tax roll and collected in addition to all other taxes and in the same manner and at the same time as other taxes of the County for said years are collected. So long as any part of the principal of or interest on the Notes remains unpaid, the tax hereinabove levied shall be and continues irrepealable except that the amount of tax carried onto the tax roll may be reduced in any year by the amount of any surplus in the Debt Service Fund Account created by Section 7 hereof.

    There shall be and there hereby is appropriated from proceeds of the Notes or other funds of the County on hand a sum sufficient to be deposited in the Debt Service Fund Account to meet payments with respect to debt service due on October 1, 1998, which sum may be returned to the General Fund upon collection of the taxes herein levied for the year 1998.

    Section 7. Debt Service Fund Account. There is hereby established in the County treasury a fund account separate and distinct from all other funds or accounts of the County designated "Debt Service Fund Account for $2,780,000 Jefferson County General Obligation Promissory Notes dated April 1, 1998", which fund account shall be used solely for the purpose of paying the principal of and interest on the Notes. There shall be deposited in said fund account all accrued interest paid on the Notes at the time the Notes are delivered to the Purchaser, any premium, all money set aside or raised by taxation pursuant to Section 6 hereof and all other sums as may be necessary to pay principal of and interest on the Notes as the same becomes due. Said fund account shall be used for the sole purpose of paying the principal of and interest on the Notes and shall be maintained for such purpose until such indebtedness is fully paid or otherwise extinguished.

    Section 8. Borrowed Money Fund; Reimbursement. The proceeds of the Notes (the "Note Proceeds") (other than any premium and accrued interest which must be paid at the time of the delivery of the Notes into the Debt Service Fund Account created above) shall be deposited into an account separate and distinct from all other funds and disbursed solely for the purposes for which borrowed or for the payment of the principal of and the interest on the Notes.

    The County declares its reasonable expectation to reimburse itself from the Note Proceeds for expenditures relating to the Project which it pays from other funds of the County prior to receipt of the Note Proceeds no more than 60 days prior to the date the Initial Resolution was adopted. The County may also reimburse itself for preliminary expenditures relating to the Project (such as architectural, engineering, surveying, soil testing, costs of issuance and similar costs but not including land acquisition, site preparation and similar costs incident to the commencement of construction) which are in an amount which is less than 20% of the issue price of the Notes. This declaration, and the Resolution of which it is a part, shall be publicly available in the official books, records or proceedings of the County Board of Supervisors.

    Section 9. Arbitrage Covenant. The County shall not take any action with respect to the Note Proceeds which, if such action had been reasonably expected to have been taken, or had been deliberately and intentionally taken on the date of the delivery of and payment for the Notes (the "Closing"), would cause the Notes to be "arbitrage bonds" within the meaning of Section 148 of the Internal Revenue Code of 1986, as amended (the "Code") and any income tax regulations promulgated thereunder (the "Regulations").

    The Note Proceeds may be temporarily invested in legal investments until needed, provided however, that the County hereby covenants and agrees that so long as the Notes remain outstanding, moneys on deposit in any fund or account created or maintained in connection with the Notes, whether such moneys were derived from the Note Proceeds or from any other source, will not be used or invested in a manner which would cause the Notes to be "arbitrage bonds" within the meaning of the Code or Regulations.

    The County Clerk, or other officer of the County charged with responsibility for issuing the Notes, shall provide an appropriate certificate of the County, for inclusion in the transcript of proceedings, setting forth the reasonable expectations of the County regarding the amount and use of the Note Proceeds and the facts and estimates on which such expectations are based, all as of the Closing.

    Section 10. Additional Tax Covenants; Small Issuer Exemption from Rebate; Qualified Tax-Exempt Obligation Status. The County hereby further covenants and agrees that it will take all necessary steps and perform all obligations required by the Code and Regulations (whether prior to or subsequent to the issuance of the Notes) to assure that the Notes are obligations described in Section 103(a) of the Code, the interest on which is excluded from gross income for federal income tax purposes, throughout their term. The County Clerk or other officer of the County charged with the responsibility of issuing the Notes, shall provide an appropriate certificate of the County as of the Closing, for inclusion in the transcript of proceedings, certifying that it can and covenanting that it will comply with the provisions of the Code and Regulations.

    Further, it is the intent of the County to take all reasonable and lawful actions to comply with any new tax laws enacted so that the Notes will continue to be obligations described in Section 103(a) of the Code, the interest on which is excluded from gross income for federal income tax purposes.

    In accordance with Section 148(f)(4)(D) of the Code, the County covenants that it is a governmental unit with general taxing powers; that the Notes are not "private activity bonds" as defined in Section 141 of the Code; that ninety-five percent (95%) or more of the net proceeds of the Notes are to be used for local governmental activities of the County; and that the aggregate face amount of all tax-exempt obligations (other than "private activity bonds") issued by the County, including all subordinate entities of the County, during calendar year 1998 will not exceed $5,000,000. If for any reason the County did not qualify for the smaller issuer exemption from the rebate requirements of the Code, the County covenants that it would take all necessary steps to comply with such requirements.

    The County Board of Supervisors hereby designates the Notes to be "qualified tax-exempt obligations" pursuant to the provisions of Section 265(b)(3) of the Code and in support of such designation, the County Clerk or other officer of the County charged with the responsibility for issuing the Notes, shall provide an appropriate certificate of the County, all as of the Closing.

    Section 11. Execution of the Notes. The Notes shall be issued in typewritten or printed form, executed on behalf of the County by the manual or facsimile signatures of the Chairperson and County Clerk, authenticated by its fiscal agent appointed herein, if any, sealed with its official or corporate seal, if any, or a facsimile thereof, and delivered to the Purchaser upon payment to the County of the purchase price thereof, plus accrued interest to the date of delivery. In the event that either of the officers whose signatures appear on the Notes shall cease to be such officers before the delivery of the Notes, such signatures shall, nevertheless, be valid and sufficient for all purposes to the same extent as if they had remained in office until such delivery. The aforesaid officers are hereby authorized to do all acts and execute and deliver all documents as may be necessary and convenient to effectuate the Closing.

    Section 12. Payment of the Notes. The principal of and interest on the Notes shall be paid in lawful money of the United States of America by the County Clerk or County Treasurer.

    Section 13. Persons Treated as Owners; Transfer of Notes. The County shall keep books for the registration and for the transfer of the Notes. The person in whose name any Note shall be registered shall be deemed and regarded as the absolute owner thereof for all purposes and payment of either principal or interest on any Note shall be made only to the registered owner thereof. All such payments shall be valid and effectual to satisfy and discharge the liability upon such Note to the extent of the sum or sums so paid.

    Any Note may be transferred by the registered owner thereof by surrender of the Note at the office of the County Clerk, duly endorsed for the transfer or accompanied by an assignment duly executed by the registered owner or his attorney duly authorized in writing. Upon such transfer, the Chairperson and County Clerk shall execute and deliver in the name of the transferee or transferees a new Note or Notes of a like aggregate principal amount, series and maturity and the County Clerk shall record the name of each transferee in the registration book. No registration shall be made to bearer. The County Clerk shall cancel any Note surrendered for transfer.

    The County shall cooperate in any such transfer, and the Chairperson and County Clerk are authorized to execute any new Note or Notes necessary to effect any such transfer.

    The fifteenth day of each calendar month next preceding each interest payment date shall be the record date for the Notes. Payment of interest on the Notes on any interest payment date shall be made to the registered owners of the Notes as they appear on the registration book of the County at the close of business on the corresponding record date.

    Section 14. Utilization of the Depository Trust Company Book-Entry-Only System. In order to make the Notes eligible for the services provided by The Depository Trust Company, New York, New York ("DTC"), the County agrees to the applicable provisions set forth in the Blanket Issuer Letter of Representations on file in the County Clerk's office. The County Clerk or other authorized representative of the County is authorized and directed to execute such Blanket Issuer Letter of Representations and deliver it to DTC on behalf of the County.

    Section 15. Official Statement. The County Board of Supervisors hereby approves the Official Statement with respect to the Notes including addenda submitted at this meeting and deems the Official Statement and addenda as "final" for purposes of SEC Rule 15c2-12. All actions taken by officers of the County in connection with the preparation of such Official Statement and addenda are hereby ratified and approved. In connection with the closing of the Notes, the appropriate County official shall certify the Official Statement and addenda. The County Clerk shall cause copies of the Official Statement and addenda to be distributed to the Purchaser of the Notes.

    Section 16. Payment of Issuance Expenses. The County herewith authorizes the Purchaser to forward the amount of Note Proceeds allocable to the payment of Issuance Expenses to Resource Bank and Trust Company, Minneapolis, Minnesota on the Closing Date for further distribution as directed by County's financial advisor, Ehlers and Associates, Inc.

    Section 17. Undertaking to Provide Continuing Disclosure. The County covenants and agrees, for the benefit of the holders of the Notes, to enter into a written undertaking (the "Undertaking") required by SEC Rule 15c2-12 promulgated by the Securities and Exchange Commission pursuant to the Securities and Exchange Act of 1934 (the "Rule") to provide continuing disclosure of certain financial information and operating data upon request and timely notices of the occurrence of certain events in accordance with the Rule. The Undertaking shall be enforceable by the holders of the Notes or by the original purchaser of the Notes on behalf of such holders (provided that the rights of the holders and the purchaser to enforce the Undertaking shall be limited to a right to obtain specific enforcement of the obligations thereunder and any failure by the County to comply with the provisions of the Undertaking shall not be an event of default with respect to the Notes).

    Section 18. Bond Insurance. The Chairperson and County Clerk are authorized to agree to such additional provisions as any municipal bond insurer which makes a commitment accepted by the County to insure the Notes may reasonably request and which are acceptable to the Chairperson and County Clerk, including provisions regarding restrictions on investment of Note Proceeds, the payment procedure under the municipal bond insurance policy, the rights of the bond insurer in the event of default and payment of the Notes by the bond insurer and notices to be given to the bond insurer. In addition, appropriate reference to the municipal bond insurance policy shall be made in the Form of Note provided herein.

    Section 19. Conflicting Resolutions; Severability; Effective Date. All prior resolutions, rules or other actions of the County Board of Supervisors or any parts thereof in conflict with the provisions hereof shall be, and the same are, hereby rescinded insofar as the same may so conflict. In the event that any one or more provisions hereof shall for any reason be held to be illegal or invalid, such illegality or invalidity shall not affect any other provisions hereof. The foregoing shall take effect immediately upon adoption and approval in the manner provided by law.

    Adopted and recorded this 10th day of March, 1998.

    ATTEST: Wendell A. Wilson

    Chairperson

    Barbara Frank

    County Clerk (SEAL)

    EXHIBIT A

    NOTICE OF SALE

    $2,780,000 GENERAL OBLIGATION PROMISSORY NOTES

    JEFFERSON COUNTY, WISCONSIN

    Bids for the purchase of $2,780,000 General Obligation Promissory Notes (the "Notes") of Jefferson County, Wisconsin (the "County") will be received at the offices of Ehlers & Associates, Inc., 3060 Centre Pointe Drive, Roseville, MN 55113-1105, until 10:00 A.M., Central Time, on March 10, 1998, when they will be opened, read and tabulated for presentation to the County Board. The bids will be presented to the County Board for consideration for award at a meeting to be held in the County Courthouse, at approximately 11:00 A.M. Central Time, on the same date. The Notes will be general obligations of the County for which the County will pledge its full faith and credit and power to levy direct general ad valorem taxes. The bid offering to purchase the Notes upon the terms specified herein and most favorable to the County will be accepted unless all bids are rejected.

    Purpose

    The Notes will be issued for the purpose of paying the cost of constructing and improving and remodeling structures and facilities at the Jefferson County Fair Grounds; site improvements; constructing and improving roads, parking lots and utilities and acquiring equipment in and for Jefferson County (the "County").

    Dates and Maturities

    The Notes will be dated April 1, 1998 as the date of original issue, will be issued as fully registered Notes in the denomination of $5,000 each, or any integral multiple thereof, and will mature on April 1 in the following years and amounts:

    Year Amount Year Amount

    1999 $300,000 2003 $350,000

    2000 310,000 2004 370,000

    2001 325,000 2005 385,000

    2002 340,000 2006 400,000

    Interest Payment Dates and Rates

    Interest will be payable on April 1 and October 1 of each year, commencing October 1, 1998, to the registered owners of the Notes appearing of record in the Bond Register as of the close of business on the 15th day (whether or not a business day) of the immediately preceding month. Interest will be computed upon the basis of a 360-day year of twelve 30-day months and will be rounded pursuant to rules of the MSRB. All Notes of the same maturity must bear interest from date of issue until paid at a single, uniform rate, not exceeding the rate specified for Notes of any subsequent maturity. Each rate must be expressed in an integral multiple of 5/100 or 1/8 of 1 percent.

    Redemption

    At the option of the County, Notes maturing on or after April 1, 2004 shall be subject to prior payment on April 1, 2003 or any date thereafter, at a price of par and accrued interest.

    Redemption may be in whole or in part of the Notes subject to prepayment. If redemption is in part, the selection of the Notes remaining unpaid to be prepaid shall be at the discretion of the County. If only part of the Notes having a common maturity date are called for prepayment, the County will notify DTC of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interest in such maturity to be redeemed.

    Notice of such call shall be given by mailing a notice thereof by registered or certified mail at least thirty (30) days prior to the date fixed for redemption to the registered owner of each Note to be redeemed at the address shown on the registration books.

    Book Entry Format

    The Notes will be designated in the name of Cede & Co., as nominee for The Depository Trust Company ("DTC"), New York, New York. DTC will act as securities depository for the Notes, and will be responsible for maintaining a book-entry system for recording the interests of its participants and the transfers of interests between its participants. The participants will be responsible for maintaining records regarding the beneficial interests of the individual purchasers of the Notes. So long as Cede & Co. is the registered owner of the Notes, all payments of principal and interest will be made to the depository which, in turn, will be obligated to remit such payments to its participants for subsequent disbursement to the beneficial owners of the Notes.

    Delivery

    Delivery is anticipated to be on or about April 2, 1998. The Notes will be delivered without cost to the original purchaser at DTC. On the date of closing, the County will furnish to the purchaser the opinion of bond counsel hereinafter described, an arbitrage certification and certificates verifying that no litigation in any manner questioning the validity of the Notes is then pending or, to the best knowledge of officers of the County, threatened. Payment for the Notes must be received by the County at its designated depository on the date of closing in immediately available funds.

    Legal Opinion

    An opinion as to the validity of the Notes and the exemption from taxation of the interest thereon will be furnished by Quarles & Brady of Milwaukee, WI, bond counsel to the County, and will accompany the Notes. The legal opinion will state that the Notes are valid and binding general obligations of the County enforceable in accordance with their terms, except to the extent to which enforceability may be limited by Wisconsin or United States laws relating to bankruptcy, reorganization, moratorium or creditors' rights generally.

    Type of Bid

    Bids for not less than $2,754,980 plus accrued interest on the principal sum of $2,780,000 from date of original issue of the Notes to date of delivery must be submitted prior to the time established above for the opening of bids. Bids must be submitted to Ehlers & Associates, Inc. either:

  • 1) In a sealed envelope as described herein; or

    2) A facsimile submission to Ehlers & Associates, Inc., Financial Advisors, Facsimile Number (612) 697-8555.

  • Bids must be submitted to Ehlers & Associates, Inc. as described above and must be received prior to the time established above for the opening of bids. Each bid must be unconditional except as to legality.

    A good faith deposit (the "Deposit") in the amount of $55,600, complying with the provisions below, must be submitted with each bid. The Deposit must be in the form of a certified or cashiers check or bank draft or a financial surety bond or a wire transfer of funds to Resource Bank & Trust Company of Minneapolis, Minnesota, ABA #09-10-0550-6 for further credit to Ehlers & Associates, Inc., Bond Issue Escrow Account #850-788-1, Attn: Alicia O'Bannon. The Deposit will be retained by the County as liquidated damages if the bid is accepted and the bidder fails to comply therewith. The Deposit will be returned to the Purchaser at the closing for the Notes.

    If a financial surety bond is used, it must be from an insurance company licensed to issue such a bond in the State of Wisconsin, and preapproved by the County. Such bond must be submitted to Ehlers & Associates, Inc. prior to the opening of the bids. Such bonds must identify each bidder whose deposit is guaranteed by such financial surety bond. If the Notes are awarded to a bidder using a financial surety bond, then that purchaser is required to submit its Deposit to Ehlers & Associates, Inc. in the form of a certified or cashier's check or wire transfer as instructed by Ehlers & Associates, Inc. not later than 3:00 P.M., Central Time, on the next business day following the award. If such deposit is not received by that time, the financial surety bond may be drawn by the County to satisfy the deposit requirement. The amount securing the successful bid will be retained as liquidated damages if the bid is accepted and the bidder fails to comply therewith. No bid can be withdrawn after the time set for receiving bids unless the meeting of the County Board scheduled for award of the Notes is adjourned, recessed, or continued to another date without award of the Notes having been made.

    Award

    The Notes will be awarded to the bidder offering the lowest interest rate to be determined on a true interest cost (TIC) basis. The County's computation of the interest rate of each bid, in accordance with customary practice, will be controlling. In the event of a tie, the sale of the Notes will be awarded by lot. No oral bid will be considered, and the County reserves the right to reject any and all bids and to waive any informality in any bid.

    CUSIP Numbers

    The County will assume no obligation for the assignment or printing of CUSIP numbers on the Notes or for the correctness of any numbers printed thereon, but will permit such numbers to be printed at the expense of the purchaser, if the purchaser waives any delay in delivery occasioned thereby.

    Information From Purchaser

    The successful purchaser will be required to provide, in a timely manner, certain information relating to the initial offering prices of the Notes necessary to compute the yield on the Notes pursuant to the provisions of the Internal Revenue Code of 1986, as amended.

    Qualified Tax-Exempt Obligations

    The County will designate the Notes as qualified tax-exempt obligations for purposes of Section 265(b)(3) of the Internal Revenue Code of 1986, as amended.

    Continuing Disclosure

    In order to assist bidders in complying with SEC Rule 15c2-12, as amended, the Issuer will covenant to undertake (pursuant to a Resolution to be adopted by the County Board), to provide annual reports upon request and timely notice of certain events for the benefit of holders of the Notes. The details and terms of the undertaking are set forth in a Continuing Disclosure Certificate to be executed and delivered by the Issuer, a form of which is included in the Official Statement.

    Official Statement

    Underwriters may obtain a copy of the Official Statement by request to the County's Financial Advisor prior to the bid opening. The Syndicate Manager will be provided with 100 copies of the Final Official Statement within seven business days of the bid acceptance. Additional copies of the Final Official

    Statement will be available at a cost of $10.00 per copy.

    Information for bidders and bid forms may be obtained from the undersigned or from the County's Financial Advisor, Ehlers & Associates, Inc., 3060 Centre Pointe Drive, Roseville, Minnesota 55113, telephone (612) 697-8500.

    By Order of the County Board

    Barbara Frank, County Clerk

    County Courthouse

    320 S. Main Street

    Jefferson, WI 53549

    If bids are delivered to Ehlers & Associates, Inc., the good faith deposit, payable to the County, shall be retained in the offices of Ehlers & Associates, Inc. with the same effect as if delivered to the County. Alternatively, bidders may wire the good faith deposit to Resource Bank & Trust Company, Minneapolis, Minnesota, A.B.A. #09-10-0550-6 Attention: Alicia O'Bannon for credit to Ehlers & Associates, Inc. Bond Issue Escrow Account, #850-788-1. The County and any bidder who chooses to so wire the good faith deposit hereby agree irrevocably that Ehlers & Associates shall be the escrow holder of the good faith deposit wired to such account subject only to these conditions and duties: 1) All income earned thereon shall be retained by the escrow holder as payment for its expenses; 2) If the bid is not accepted, Ehlers & Associates, Inc. shall, at its expense, promptly return the good faith deposit amount to the losing bidder; 3) If the bid is accepted, the good faith deposit shall be returned to the purchaser at the closing; 4) Ehlers & Associates, Inc. shall bear all costs of maintaining the escrow account and returning the funds to the bidder; 5) Ehlers & Associates, Inc. shall not be an insurer of the good faith deposit amount and shall have no liability hereunder except if it willfully fails to perform, or recklessly disregards, its duties specified herein; and 6) FDIC insurance on deposits within the escrow account shall be limited to $100,000 per bidder.

    (Form of Published Notice)

    NOTICE OF NOTE SALE

    $2,780,000 GENERAL OBLIGATION PROMISSORY NOTES

    Jefferson County, Wisconsin

    Until March 10, 1998, at 10:00 A.M., Central Time, bids will be received at the offices of Ehlers and Associates, Inc., 3060 Centre Pointe Drive, Roseville, Minnesota, for the above issue to be dated April 1, 1998, and to mature April 1,

     

    Year Amount Year Amount

    1999 $300,000 2003 $350,000

    2000 310,000 2004 370,000

    2001 325,000 2005 385,000

    2002 340,000 2006 400,000

    The Notes constitute the general obligation of the County, issued for public purposes. The Notes will be designated as "qualified tax-exempt obligations." No rate applicable to any maturity shall be lower than that applicable to any previous maturity. The Depository Trust Company book-entry-only system will be utilized in connection with the issuance of the Notes. Legal opinion: Quarles & Brady. Additional information and a copy of the Official Statement and Notice of Sale, which sets forth additional details concerning the issue and limitations on the bids to be received, may be obtained from: Ehlers and Associates, Inc., 3060 Centre Pointe Drive, Roseville, Minnesota 55113-1105, financial consultants to the County, or the undersigned.

    Barbara Frank

    County Clerk

    Jefferson County Courthouse

    320 South Main Street

    Jefferson, Wisconsin 53549

    EXHIBIT B

    BID TABULATION

    $2,780,000 General Obligation Promissory Notes

    Jefferson County, Wisconsin

    SALE: March 10, 1998

    AWARD: JOHN NUVEEN & CO., INCORPORATED

    RATING: Moody's Investors Service, Inc. "Aa3" BB1: 5.25%

    ______________________________________________________________________________

    NET NET

    NAME OF BIDDER RATE YEAR PRICE INTEREST INTEREST

    COST RATE

    ______________________________________________________________________________

    John Nuveen & Co., 4.75% 1999-2006 $2,827,239.25 $575,960.75 4.3390%

    Incorporated

    New York, New York

    Harris Trust & 3.75% 1999 $2,760,686.00 $572,076.50 4.3776%

    Savings Bank 4.05% 2000

    Wachovia Bank of 4.10% 2001

    North Carolina, N.A. 4.15% 2002

    NBC Capital Markets 4.20% 2003

    Group, Inc. 4.25% 2004-2005

    4.30% 2006

    Dain Rauscher 4.25% 1999-2003 $2,770,673.43 $573,384.07 4.3787%

    Incorporated 4.30% 2004-2005

    Chicago, Illinois 4.375% 2006

    UMB Bank, N.A. 4.00% 1999 $2,762,208.00 $575,362.00 4.4008%

    Kansas City, Missouri 4.05% 2000

    4.10% 2001

    4.15% 2002

    4.20% 2003

    4.30% 2004-2005

    4.35% 2006

    Bankers' Bank 4.05% 1999 $2,771,660.00 $576,972.50 4.4023%

    Madison, Wisconsin 4.10% 2000

    4.15% 2001

    4.25% 2002

    4.30% 2003

    4.35% 2004

    4.40% 2005

    4.45% 2006

    Griffin, Kubik, 4.30% 1999-2004 $2,769,487.20 $579,894.05 4.4299%

    Stephens & Thompson, 4.375% 2005

    Inc., 4.40% 2006

    Chicago, Illinois

     

     

    Banc One Capital 3.90% 1999 $2,768,602.00 $581,228.00 4.4363%

    Corporation 4.00% 2000

    Milwaukee, Wisconsin 4.15% 2001

    4.20% 2002

    4.30% 2003

    4.35% 2004

    4.45% 2005

    4.50% 2006

    Salomon Smith Barney 3.75% 1999 $2,763,681.40 $584,336.10 4.4648%

    Chicago, Illinois 4.00% 2000

    Morgan Stanley 4.10% 2001

    Dean Witter 4.20% 2002

    Chicago, Illinois 4.25% 2003

    4.35% 2004

    4.45% 2005

    4.50% 2006

    M & I Marshall & 3.90% 1999 $2,766,656.00 $585,764.00 4.4730%

    Ilsley Bank 4.05% 2000

    Milwaukee, Wisconsin 4.15% 2001

    M & I South Central 4.25% 2002

    4.30% 2003

    4.35% 2004

    4.45% 2005

    4.50% 2006

    Piper Jaffray Inc. 3.90% 1999 $2,758,415.51 $585,709.49 4.4842%

    Minneapolis, Minnesota 4.05% 2000

    4.15% 2001

    4.25% 2002

    4.30% 2003

    4.35% 2004-2005

    4.375% 2006

    Everen Securities, Inc. 4.00% 1999 $2,754,980.00 $587,805.00 4.5022%

    Chicago, Illinois 4.05% 2000

    4.10% 2001-2002

    4.20% 2003

    4.30% 2004

    4.40% 2005

    4.45% 2006

    EXHIBIT C

    BID FORM

    The County Board March 10, 1998

    Jefferson County, Wisconsin

    RE: $2,780,000 General Obligation Promissory Notes

    DATED: April 1, 1998

    For all or none of the above Notes, in accordance with the Notice of Sale and terms of the Global Book Entry System as stated in this Official Statement, we will pay you $2,827,239.25 (not less than $2,754,980) plus accrued interest to date of delivery for fully registered Notes bearing interest rates and maturing in the stated years as follows:

    4.75% due 1999 4.75% due 2003

    4.75% due 2000 4.75% due 2004

    4.75% due 2001 4.75% due 2005

    4.75% due 2002 4.75% due 2006

    We enclose our good faith deposit in the amount of $55,600, to be held by you pending delivery and payment. Alternatively, we have provided a financial surety bond or have wired our good faith deposit to the Ehlers and Associates, Inc. Bond Issue Escrow Account #850-788-1 at Resource Bank & Trust Co., Minneapolis, Minnesota. If our Bid is not accepted, said deposit shall be promptly returned to us. If the good faith deposit is wired to such escrow account, we agree to the conditions and duties of Ehlers and Associates, Inc., as escrow holder of the good faith deposit, pursuant to this Official Statement dated February 24, 1998. This bid is for prompt acceptance and is conditional upon deposit of said Notes to The Deposit Trust Company, New York, New York in accordance with the Notice of Sale.

    This bid is subject to the County's covenant and agreement to enter into a written undertaking to comply with continuing disclosure requirements under Rule 15c2-12 promulgated by the Securities and Exchange Commission under the Securities Exchange Act of 1934 as described in the Official Statement for this Issue. We have received and reviewed the Official Statement and have submitted our requests for additional information or corrections to the Official Statement. As Syndicate Manager, we agree to provide the Issuer with the reoffering price of the Notes within 24 hours of the bid acceptance.

    Account Manager: John Nuveen & Co., Incorporated

    By: Robert D. Freeland, V.P., Mgr.

    Account Members: None

    ------------------------------------------------------------------------------

    The foregoing offer is hereby accepted by and on behalf of the County Board of Jefferson County, Wisconsin this 10th day of March, 1998.

    Attest: Barbara A. Frank By: Wendell A. Wilson

    Title: County Clerk Title: County Board Chair

    Award will be on a true interest cost basis. According to our computations (the correct computation being controlling in the award), the total dollar interest cost (including any discount or less any premium) computed from April 1, 1998 of the above bid is $575,960.75 and the true interest cost (TIC) is 4.3390%.

     

     

    EXHIBIT D

    (Form of Note)

    UNITED STATES OF AMERICA

    REGISTERED STATE OF WISCONSIN DOLLARS

    NO. R-____ JEFFERSON COUNTY $________

    GENERAL OBLIGATION PROMISSORY NOTE

    MATURITY DATE: ORIGINAL DATE OF ISSUE: INTEREST RATE: CUSIP:

    April 1, _____ April 1, 1998 _____% ______

    DEPOSITORY OR ITS NOMINEE NAME: CEDE & CO.

    PRINCIPAL AMOUNT: ___________________________ THOUSAND DOLLARS

    ($________)

    KNOW ALL MEN BY THESE PRESENTS, that Jefferson County, Wisconsin (the "County"), hereby acknowledges itself to owe and for value received promises to pay to the Depository or its Nominee Name (the "Depository") identified above (or to registered assigns), on the maturity date identified above, the principal amount identified above, and to pay interest thereon at the rate of interest per annum identified above, all subject to the provisions set forth herein regarding redemption prior to maturity. Interest is payable semi-annually on April 1 and October 1 of each year commencing on October 1, 1998 until the aforesaid principal amount is paid in full. Both the principal of and interest on this Note are payable in lawful money of the United States. Interest payable on any interest payment date shall be paid by wire transfer to the Depository in whose name this Note is registered on the Bond Register maintained by the County Clerk or County Treasurer at the close of business on the 15th day of the calendar month next preceding the semi-annual interest payment date (the "Record Date").

    For the prompt payment of this Note together with interest hereon as aforesaid and for the levy of taxes sufficient for that purpose, the full faith, credit and resources of the County are hereby irrevocably pledged.

    This Note is one of an issue of Notes aggregating the principal amount of $2,780,000 all of which are of like tenor, except as to denomination, interest rate, maturity date and redemption provision, issued by the County pursuant to the provisions of Section 67.12(12), Wisconsin Statutes, for the purpose of paying the cost of constructing and improving and remodeling structures and facilities at the Jefferson County Fair Grounds; site improvements; constructing and improving roads, parking lots and utilities and acquiring equipment, all as authorized by resolutions of the County Board of Supervisors duly adopted by said governing body at regular meetings held on February 10, 1998 and March 10, 1998. Said resolutions are recorded in the official minutes of the County Board of Supervisors for said dates.

    At the option of the County, the Notes maturing on April 1, 2004 and thereafter are subject to redemption prior to maturity on April 1, 2003 or on any date thereafter. Said Notes are redeemable as a whole or in part, and if in part, from maturities selected by the County and within each maturity by lot (as selected by the Depository), at the principal amount thereof, plus accrued interest to the date of redemption.

    In the event the County exercises its option to redeem the Notes prior to maturity, as long as the Notes are in book-entry-only form, official notice of the redemption will be given by mailing a notice by registered or certified mail, or overnight express delivery, to the Depository not less than thirty (30) days nor more than sixty (60) days prior to the redemption date. If less than all of the Notes of a maturity are to be called for redemption, the Notes of such maturity to be redeemed will be selected by lot. Such notice will include but not be limited to the following: the designation, date and maturities of the Notes called for redemption, CUSIP numbers, and the date of redemption. Any notice mailed as provided herein shall be conclusively presumed to have been duly given, whether or not the registered owner receives the notice. The Notes shall cease to bear interest on the specified redemption date provided that federal or other immediately available funds sufficient for such redemption are on deposit at the office of the Depository at that time. Upon such deposit of funds for redemption the Notes shall no longer be deemed to be outstanding.

    It is hereby certified and recited that all conditions, things and acts required by law to exist or to be done prior to and in connection with the issuance of this Note have been done, have existed and have been performed in due form and time; that the aggregate indebtedness of the County, including this Note and others issued simultaneously herewith, does not exceed any limitation imposed by law or the Constitution of the State of Wisconsin; and that a direct annual irrepealable tax has been levied sufficient to pay this Note, together with the interest thereon, when and as payable. It is hereby further certified that the County Board of Supervisors has designated this Note to be a "qualified tax-exempt obligation" pursuant to the provisions of Section 265(b)(3) of the Internal Revenue Code of 1986, as amended.

    This Note is transferable only upon the books of the County kept for that purpose at the office of the County Clerk or County Treasurer, only in the event that the Depository does not continue to act as depository for the Notes, and the County appoints another depository, upon surrender of the Note to the County Clerk or County Treasurer, and thereupon a new fully registered Note in the same aggregate principal amount shall be issued to the new depository in exchange therefor and upon the payment of a charge sufficient to reimburse the County for any tax, fee or other governmental charge required to be paid with respect to such registration. The County shall not be obliged to make any transfer of the Notes (i) after the Record Date, (ii) during the fifteen (15) calendar days preceding the date of any publication of notice of any proposed redemption of the Notes, or (iii) with respect to any particular Note, after such Note has been called for redemption. The County may treat and consider the Depository in whose name this Note is registered as the absolute owner hereof for the purpose of receiving payment of, or on account of, the principal or Redemption Price hereof and interest due hereon and for all other purposes whatsoever.

    IN WITNESS WHEREOF, Jefferson County, Wisconsin, by its governing body, has caused this Note to be executed for it and in its name by the manual or facsimile signatures of its duly qualified Chairperson and County Clerk; and to be sealed with its official or corporate seal, if any, all as of the 1st day of April, 1998.

    JEFFERSON COUNTY, WISCONSIN

    By: _______________________

    Wendell A. Wilson

    Chairperson

    (SEAL)

    By: _______________________

    Barbara Frank

    County Clerk

     

    ASSIGNMENT

     

    FOR VALUE RECEIVED, the undersigned sells, assigns and transfers unto ______________________________________________________________________________ (Name and Address of Assignee)

    ______________________________________________________________________________

    (Social Security or other Identifying Number of Assignee)

    the within Note and all rights thereunder and hereby irrevocably constitutes and appoints ________________________________________, Legal Representative, to transfer said Note on the books kept for registration thereof, with full power of substitution in the premises.

    Dated: _____________________

    Signature Guaranteed:

    ________________________________________ ____________________________________

    (e.g. Bank, Trust Company (Depository or Nominee Name)

    or Securities Firm)

  • NOTICE: This signature must correspond with the name of the Depository or Nominee Name as it appears upon the face of the within Note in every particular, without alteration or enlargement or any change whatever.
  • _________________________________

    (Authorized Officer)

    Mr. Buchanan moved that Resolution No. 97-119 be adopted. Seconded and carried by the following roll call:

    Ayes: Schreiber, Holterman, Smith, Lidholm, Buchanan, Schwoch, Wilson, Jaeger, Zimdars, Hartwig, Hoeft, Curtin, Kovnesky, Kisow, Schroedl, Foskett, Thomsen, Groskopf, Weiss, Piper, Lehmann, Miller, Borland, Rupnow, Maasz. Total 25.

    Noes: Turner. Total 1.

    Absent: Pieterick, Kramer, Potter, Fuller. Total 4.

    There being no further business, Mr. Buchanan moved that the Board adjourn. Seconded and carried at 12:06 p.m.