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Fort Atkinson City Council - Minutes - 2000 |
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MINUTES OF THE CITY COUNCIL MEETING
FORT ATKINSON, WISCONSIN
MARCH 21, 2000
1. CALL MEETING TO ORDER
A regular meeting of the City Council was called to order by President Pattow at 7:30 p.m. in the Council Chambers of the Municipal Building.
2. ROLL CALL
On call of the roll members present were:
LaVerne Behrens
Gordon Day Jr.
Bill Flood
Bruce Johnston
Ken Pattow
Also present were the City Manager, City Attorney, City Clerk/Treasurer, City Engineer, Asst. City Engineer, Fire Chief, Parks & Recreation Director and Wastewater Plant Supervisor.
3. APPROVAL OF MINUTES OF MARCH 7, 2000 REGULAR COUNCIL MEETING
Cm. Day moved to approve the minutes of the March 7, 2000, regular Council meeting. Motion seconded by Cwmn. Behrens. The motion carried on a voice vote.
4. PUBLIC HEARINGS
None.
5. PETITIONS, REQUESTS AND COMMUNICATIONS
(A) REQUEST FROM FIRE CHIEF TO SEEK PROPOSALS FOR PRELIMINARY SCOPE OF WORK FOR ADDITION TO FIRE STATION.
City Manager Wilmet reminded the Council that $400,000 had been included in the 1999 G.O. Bond for needed upgrades to the fire station. Fire Chief Emrick has developed a list of proposed work needed at the fire station which includes an addition to the existing apparatus bay the entire length of the building by 24 feet to the north; a new roof membrane; upgrades to the mechanical systems; floor refinishing; painting; lockers for protective clothing and several other items. At this point, it is unknown just how much of the work can be completed, including engineering and design fees, until the Chief has a chance to work with an architect. Therefore, the Chief is asking the Council's approval to seek proposals from several architects for the proposed work at the fire station.
Cm. Flood, seconded by Cm. Johnston moved to authorize the Fire Chief to seek proposals for the preliminary scope of work for an addition to the fire station.
The City Manager was asked about the timing of this project. He stated that it is staff's hope that this addition can be built in tandem with the police station. We are looking for all heavy equipment work to be done before the repaving of the streets around the police and fire stations is done in October or November.
Roll was then called on the motion to authorize the Fire Chief to seek proposals for the preliminary scope of work for the addition of the fire station. On call of the roll, the motion carried unanimously.
6. RESOLUTIONS AND ORDINANCES
None.
7. REPORTS OF OFFICERS, BOARDS AND COMMITTEES
(a) ACCEPTING MINUTES AND REPORTS FROM VARIOUS BOARDS AND COMMITTEES.
Cm. Day, seconded by Cwmn. Behrens moved to accept the following minutes and reports: Electrical, Building and Plumbing Permit Reports for February, 2000; minutes of Dwight Foster Public Library Board meeting held February 7, 2000; minutes of Traffic Review Committee meeting held March 10, 2000; minutes of Planning Commission meeting held March 14, 2000; minutes of Historical Society Board meeting held February 24, 2000; minutes of Historic Preservation Commission meeting held March 15, 2000; and the minutes of Public Works Committee meeting held March 15, 2000.
The motion carried on a voice vote.
8. UNFINISHED BUSINESS
(a) RECOMMENDATION FROM PLANNING COMMISSION TO APPROVE REVISED SITE PLAN FOR PLANNED DEVELOPMENT DISTRICT ON THE NORTH SIDE OF RAVEEN STREET.
City Manager Wilmet stated that the revised site plan for the north side of Raveen Street was approved unanimously at the Planning Commission. Building #4 was changed from a smaller condo unit similar to building #1 to a larger building and building #3 was changed from a condo building to a clubhouse/office. This drops the total number of dwelling units from 14 to 12.
Cwmn. Behrens, seconded by Cm. Day moved to approve the recommendation form the Planning Commission to approve the revised site plan for the Planned Development District on the north side of Raveen Street. The motion carried on a voice vote.
(b) REVIEW AND APPROVE CONTRACT FOR RIVER WALL STABILIZATION DESIGN, AND AUTHORIZE SIGNATURES BY CITY OFFICIALS.
City Manager Wilmet stated that with the City receiving notification of State monies to assist in the cost of this project, it is time to begin the design phase. City staff has been in contact with Earth Tech, the company that did the study of the river wall, and has developed a scope of work. For a contract cost of $21,798 Earth Tech will prepare plans, specifications and costs; get permit applications, do construction administration and some inspection through to the completion of this project.
Cm. Johnston, seconded by Cwmn. Behrens moved to approve the contract for river wall stabilization design with Earth Tech for an amount not-to-exceed $21,798.
On call of the roll, the motion carried unanimously.
(c) RECOMMENDATION FROM PUBLIC WORKS COMMITTEE TO APPROVE 2000 SIDEWALK PROGRAM, BUT TO ONLY INSTALL SIDEWALKS ON JAMES PLACE IF IT CAN BE DONE WITHIN BUDGET.
City Manager Wilmet reviewed the 10-year calendar of the proposed sidewalk outlay program. The calendar includes Jones Park for the Year 2000, with sidewalk also going in along James Place between Talcott and Janesville Avenue if there is enough money in the budget.
Cm. Johnston, seconded by Cm. Flood moved to approve the 2000 sidewalk program, but to only install sidewalks on James Place if it can be done within budget. On call of the roll, the motion carried unanimously.
(d) RECOMMENDATION FROM PUBLIC WORKS COMMITTEE THAT EXISTING UTILITY OVERHEAD LINES ON MADISON AVENUE REMAIN, BUT THAT UTILITIES UPGRADE AND REDUCE NUMBER OF LINES.
City Manager Wilmet explained that on March 3 the Madison Avenue Ad Hoc Committee met with representatives of Ameritech and Wisconsin Electric to discuss the possibility of burying the utilities in conjunction with the reconstruction of Madison Avenue.
Wisconsin Electric explained at this meeting that the main feed line on Madison Avenue could not be shut down. The cost for burying the electrical lines broke down as follows: Main Street to Robert-$250,000; Robert to Roosevelt-$290,000; and Roosevelt to the Bypass-$510,000. The City Manager further explained that these costs did not include easements, changed soil conditions, forestry work and building/house reconnection. The reconnection costs could be from $800 to $2,000 depending on the amount of work that is needed inside of the house. This is a very cost prohibitive course of action. However, Wisconsin Electric did say that if the lines are left overhead, they would be upgraded and the number of lines would be reduced and the poles moved back to clean up the view from the street, at no cost to the city.
Ameritech also stated that they could upgrade and reduce the number of their lines overhead. And although the Cable TV Company was not at the meeting, they stated that there would not be a cost to the city to put their cables underground.
Cwmn. Day, seconded by Cm. Johnston moved to approve the recommendation from the Public Works Committee that existing utility overhead lines on Madison Avenue will remain, but that the utilities upgrade and reduce the number of lines. The motion carried on a voice vote.
(e) RECOMMENDATION FROM PUBLIC WORKS COMMITTEE TO APPROVE 2000 STREET PROGRAM, AND PRELIMINARY RESOLUTION.
The following resolution was displayed on the overhead projector at this time:
RESOLUTION NO. 986
PRELIMINARY RESOLUTION DECLARING INTENT TO EXERCISE SPECIAL ASSESSMENT POWERS UNDER SECTION 66.60, WIS.
STATUTES OF 1997-98
RESOLVED, by the City Council of the City of Fort Atkinson, Wisconsin:
1. The City Council hereby declares its intention to exercise its police power pursuant to Sec. 66.60, Wisconsin Statutes to levy special assessments upon property fronting upon the following streets and alleys as stated, namely:
Level 1 Street Maintenance for the following named streets:
Janette Street Wilson Ave. west to end
Montclair Place Commonwealth Ave. to Lexington Blvd.
Stratford Court Montclair Place west to end
Sioux Trail West Blackhawk north to end
Pawnee Court Sioux Trail west to end
Menomonee Court Sioux Trail east to end
Apache Court Sioux Trail west to end
Mohawk Court Sioux Trail west to end
S. Water St. E Purdy Street to Roland Ave.
East Street S. 4th St. to Craig Street Elm Street Whitewater Ave. to S. High St.
The assessment for said Level 1 Street Maintenance shall be $1.50 per front foot.
B. Level 2 Street Maintenance for the following named streets:
Zida Street S. 4th St. south to end
The assessment for said Level 2 Street Maintenance shall be $2.50 per front foot.
C. Level 3 Street Maintenance for the following named streets:
East Street Craig St. to Bark River Drive
Bark River Drive Whitewater Ave. to East Street
Elm Street Whitewater Ave. to S. Main St.
S. Water St. W. S. Main St. to Lumber St.
W. Milwaukee Ave. S. Main St. to Janesville Ave.
Grant Street S. 3rd St. north to end
Lumber Street W. Milwaukee Ave. to S. Water St. W.
The assessment for said Level 3 Street Maintenance shall be $4.00 per front foot.
D. Alley Reconstruction for the following named alley sections:
The alley between Jackson St. and Monroe St. from Van Buren St. north to end of existing paved alley (parcel #=s 0514-0412-136 & 0514-0412-102)
The assessment for said Alley Reconstruction shall be $4.15 per alley foot.
2. The City Engineer is directed to prepare a report consisting of the following:
A. Plans and specifications;
B. Cost of the entire project;
C. For each parcel of property:
1. Assessment of benefits;
A copy of said report is to be filed with the City Clerk for public inspection.
3. Upon receiving the report, the Clerk is directed to have notice of a public hearing on such report as specified in Sec. 66.60 (7), Wisconsin Statutes.
Said hearing is to be held in the Council Chambers at a time set by the Clerk in accordance with Sec. 66.60 (7), Wisconsin Statutes.
City Manager Wilmet reviewed the list of street projects with the Council. It was noted that the portions of missing sidewalk on East Street are included in the cost of the Level 3 repair.
Cwmn. Behrens, seconded by Cm. Day moved to approve the 2000 Street Program and Preliminary Resolution No. 986. On call of the roll, the motion carried unanimously.
Cm. Day, seconded by Cm. Johnston moved to set the public hearing on the special assessments for the 2000 Street Program for April 18, 2000. The motion carried on a voice vote.
9. NEW BUSINESS
(a) QUOTATIONS FOR GRADING AND ASPHALT FOR TENNIS COURTS AT ROCK RIVER PARK.
City Manager Wilmet stated that two quotes were received to fine grade and provide 3" of blacktop for the four tennis courts to be reconstructed later this spring at Rock River Park. Frank Bros. was the low bid with $17,115 and has some tennis court experience. The other bid was from Amon & Sons for $19,204. Parks & Recreation Director Lastusky is requesting that the Council accept the low bid from Frank Bros.
Cm. Johnston, seconded by Cm. Flood moved to accept the low bid from Frank Bros. For $17,115 for the grading and asphalt work for the tennis courts at Rock River Park. On call of the roll, the motion carried unanimously.
(b) APPROVE OF DESIGN CONSULTANT FOR INDUSTRIAL PARK DESIGN AND AUTHORIZE NEGOTIATION OF CONTRACT AND COST.
City Manager Wilmet explained that in connection with the consultant interviews that took place for the selection of the design consultant of the North Third Street Project, staff also discussed the need for a design consultant for the Industrial Park. After reviewing the material that had been presented, previous work in the City, and the need to incorporate the results of the Water System study, staff is recommending Earth Tech to begin negotiating a contract.
The City Manager also stated that only the first portion of the road into the industrial park would be constructed at this time. However, the design work will encompass the entire park.
Cm. Flood, seconded by Cwmn. Behrens moved to authorize staff to negotiate with Earth Tech for an industrial park design. On call of the roll, the motion carried unanimously.
(c) REVIEW AND APPROVE DEVELOPER'S AGREEMENT WITH RAMESH SHAH FOR PLANNED DEVELOPMENT DISTRICT ON RAVEEN STREET.
City Manager Wilmet presented a developer's agreement to the Council. The agreement will cover the development of the Planned Development District on the south side of Raveen Street.
Cm. Flood, seconded by Cwmn. Behrens moved to approve the developer's agreement with Ramesh Shah for the Planned Development District on the south side of Raveen Street. On call of the roll, the motion carried unanimously.
(d) REVIEW AND APPROVE QUOTES FOR ACCESS GRATING FOR GRIT CONCENTRATOR AT WASTEWATER UTILITY AS BUDGETED.
City Manager Wilmet noted that the 2000 budget for the Wastewater Treatment Plant contained $5,100 for the purchase of access grating for the grit concentrator. The Treatment Plant received two quotes: one from Arrow, Inc. for $5,195 and the second quote from Breuer Metal Craftsmen for $5,700.
The Wastewater Utility staff is recommending the low bid from Arrow, Inc. in the amount of $5,195. It was also noted that the $95 overage would be made up by the cost savings of another project.
Cm. Day, seconded by Cm. Flood moved to approve the quote from Arrow, Inc. for $5,195 for access grating for grit concentrator at the Wastewater Utility. On call of the roll, the motion carried unanimously.
(e) REPORT AND ANALYSIS OF CAPITAL BORROWING PLAN PREPARED BY ROBERT W. BAIRD.
City Manager Wilmet reviewed the Capital Borrowing Plan that was just prepared by Robert W. Baird. The City Manager explained that Baird does an analysis of the city's borrowing every year after the Council passes the capital improvement plan.
The City Manager explained that Baird projects the city's equalized value at an annual increase of 4%, (which is very conservative), and projects a borrowing rate of 6%, (which should remain an over-estimate). Then they create projection tables and show the allocations and the effect they will have on the City, TIF Districts, and water and sewer budgets.
The City Manager pointed out that the city's debt limit jumps from 40 to 68% in 2002, which is over the preferred 50% limit to the city's debt. However, since this percent does not remain that high for an extended period of time, Baird is not concerned.
Cm. Flood, seconded by Cwmn. Behrens moved to accept and file the capital borrowing plan analysis by Robert W. Baird. The motion carried on a voice vote.
10. MISCELLANEOUS
(a) SPECIAL BEER LICENSE FOR FORT LIONS CLUB'S ANNUAL SMELT FRY ON APRIL 14, 2000 AT THE MUNICIPAL BUILDING.
Cm. Day, seconded by Cm. Johnston moved to approve the special beer license for the Fort Lions Club's Annual Smelt Fry on April 14, 2000 in the municipal building. The motion carried on a voice vote.
(b) SIX-MONTH CLASS "B" FERMENTED BEVERAGE LICENSE FOR FORT GENERALS TO USE AT JONES PARK.
Cm. Flood, seconded by Cwmn. Behrens moved to approve a six-month Class "B" fermented beverage license for the Fort Generals to use at Jones Park. The motion carried on a voice vote.
(c) SIX-MONTH CLASS "B" FERMENTED BEVERAGE LICENSE FOR FORT LIONS CLUB TO USE AT RALPH PARK.
Cm. Day, seconded by Cm. Flood moved to approve a six-month Class "B" fermented beverage license for the Fort Lions Club to use at Ralph Park. The motion carried on a voice vote.
11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
(a) VERIFIED CLAIMS.
The following is a list of bills to be approved by the Council.
CITY, SEWER, WATER ACCOUNTS
AGA Gas Inc Cylinder rent, welding gas $ 282.71
AT & T Long distance charges 247.00
Ace Hardware Museum - supplies 33.90
Advanced Protective Devices Body armor & carrier 1,217.07
American Wiper & Supply Co 3 cases wipes 249.69
Ameritech Police - intoxilyzer 26.79
Badger Meter Inc 100 new meters, parts, scrap meters, & test 6,267.54
Battery Products Inc Radio battery 43.51
Andrew Bauer Safety shoe maximum allowance 70.00
Bendlin Fire Equipment Co Inc Axe cover, siphon, adapters 660.03
Blue Cross & Blue Shield Monthly dental premium 4,597.58
Bowman Distribution Fuse holder, wire connectors, coupling 127.77
CSWEA Inc T. Reel - regist. fee April 4th 175.00
Computer Networks Inc Tractor pull feed, service on PC 257.69
Daily Jefferson County Union Publications 806.32
Diggers Hotline Inc Feb. service/117 tickets 153.27
Dorner Company Packing, check valves #65 103.02
Durable Controls Inc Gauge, bushing 75.41
Earth Tech N 3rd Sanitary sewer, water, & prof. services 5,045.00
Melodee Ebbert Safe paper cutter, office chair reimburse 189.87
Richard Fero Test 2 backflow preventers 200.00
First Supply Credit, couplings, pipes, curb boxes, gaskets 1,628.81
Five Alarm & Safety Equip 25' yellow hose, air mask case, coat, pants, hood 1,609.60
Ft Atkinson Mem'l Health Service 2 blood alcohol tests 41.60
Ft Atkinson Sentry Sr. Center supplies $ 138.58
L.F. George Inc Parts 13.86
Gregory Gilbert Wire ties 6.28
Gordon Flesch Co Inc Copier service & copy overages Museum 81.65
HFI Hydraulic fittings 50.29
Havill Spoerl Motor Sales LTD Jeep bulbs, cap 59.14
Hoffman Chemical & Supply Co Janitorial supplies 494.35
ICI Dulux Paint Centers Paint, thinner 650.77
IOS Capital Copier rent 3/30-4/29 192.00
Jaeckel Bros Air compressor, gravel, equip rent, labor 2,884.00
Jefferson Advertiser Ad for dispatcher 43.84
Jefferson Co Emergency Comm GP 1999 Halloween patrol mileage 161.28
Jonas Office Products LTD Office supplies, greenbar paper, typewriter 1,936.20
Brian Juarez Training - meals 58.26
KB Sharpening Service Inc Sharpen saws/knives 50.00
League of WI Municipalities Community Dev. institute (Wilmet) 90.00
John Lewicki In-service training-meals 27.50
Linda S Maasz 13 month rebate/life insurance premium 39.00
Master Graphics Fld shts/ammonia 51.26
McMaster-Carr Supply Co Pipe fittings, brush, glue 54.26
Mid State East Inc Headlite 32.25
Sheldon R. Mielke Meals, mileage-meetings 320.22
Milwaukee PC Accounting Dept Computer hardware 5,181.97
Minnesota Life Ins Co Monthly life insurance premiums 768.67
Opportunities Inc Envelopes, business cards, timesheets 791.60
Premier Bank Withholding, soc security, medicare 36,630.32
R & R Home Construction Inc Contract payment/Phase 1 47,230.83
Timothy Reel Reel & Grove - Spring meeting exp 80.00
John F Rice In-service mileage, meal 8.75
Rosemount/Uniloc Acct pH probe assembly 139.00
Ruud Lighting Inc Rotary Shelter - lighting 1,484.00
St Joseph's Church Home/School Feb. 38 hr crossing guards 304.00
Schenk-Huegel Co Gilbert-gloves,lite; Johnson-belt, tie bar 132.95
Schultz-Bernstein & Assoc On site consultation, support 350.00
Sewer Utility 1999 off-road fuel tax 278.71
Terrence G Siglinsky Mileage - pick up PC's 22.75
State Chemical Mfg Co Indust. assortment pak 137.12
Thomas M Stewart Rifle nite site, ear muffs (range use) 179.52
Streicher's Davis-mag holder 25.90
Times Publishing Co Dispatcher ad 43.80
Traffic & Parking Control Co Rd closed signs, street signs, brackets 2,498.45
United Building Center Building materials 11.46
U.S. Cellular Cell phone charges 120.50
Wal-Mart Stores Inc Sr Center supplies 16.82
Water Environment Federation Treatment supplies 127.00
Lori Weyerstrass Uniform allow-shoes 31.61
Wiedenbeck Inc 18 master locks 117.64
John E Wilmet Seminar expense 135.52
WiscoLift Inc 6 nylon slings 90.75
WI Arborist Assn Kramp, Cloute, Langer-annual dues 105.00
WI Dept of Commerce "Permit to Operate" fee 25.00
WI Dept of Employee Trust Monthly health insurance premiums 28,967.60
WI Dept of Transportation 2 title & license applications $ 44.00
WI Dept of Transportation 50 municipal citation books 53.95
WI Electric Power Co Electricity, natural gas 33,274.03
WI State Lab of Hygiene Proficiency testing charge 702.00
TOTAL CITY ACCOUNTS $ 150,300.11
TOTAL SEWER ACCOUNTS $ 2l,009.43
TOTAL WATER ACCOUNTS $ 20,345.85
KLEMENT BUSINESS PARK
Brady Publications Corporate report ad $ 1,100.75
Cm. Flood, seconded by Cwmn. Behrens moved that the bills in the amounts of $150,300.11 for the City, $21,009.43 for Sewer Utility, $20,345.85 for the Water Utility, and $1,100.75 for TIF #6-South Industrial Park as per Schedule L-72 on file in the office of the City Clerk/Treasurer and as audited and approved by the Finance Committee, be allowed and orders be authorized drawn on the proper funds for their payment.
On call of the roll, the motion carried unanimously.
12. ADJOURNMENT
Cm. Flood, seconded by Cm. Behrens moved to adjourn the March 21, 2000 regular City of Fort Atkinson Council meeting at 8:52 p.m. The motion carried unanimously.
CITY CLERK
APPROVED:
PRESIDENT OF THE COUNCIL