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Fort Atkinson City Council - Minutes - 2000 |
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MINUTES OF THE CITY COUNCIL MEETING
FORT ATKINSON, WISCONSIN
OCTOBER 17, 2000
A regular meeting of the City Council was called to order by President Day at 7:30 p.m. in the Council Chambers of the Municipal Building.
2. ROLL CALL.
On call of the roll members present were:
Bill Flood
Loren Gray
Bruce Johnston
Mark Zastrow
Gordon Day Jr.
Also present were the City Manager, City Attorney, City Clerk/Treasurer, City Engineer, Asst. City Engineer, and Police Chief.
Cm. Gray moved to approve the minutes of the October 3, 2000 regular Council meeting. Motion seconded by Cm. Johnston. The motion carried on a voice vote.
None.
5. PETITIONS, REQUESTS AND COMMUNICATIONS
PETITION FOR DIRECT ANNEXATION BY RONALD TIPTON AND BRUCE TIPTON FOR PROPERTY ON HACKBARTH ROAD.
City Manager Wilmet explained that Ronald and Bruce Tipton have presented the City with a petition under unanimous approval for the annexation of their land adjacent to the north side of Hackbarth Road. The City Manager explained that the course of action for the Council this evening is to refer this petition to the Planning Commission.
Cm. Johnston asked if there would be any conflict with the Town of Koshkonong agreement by annexing this property. The City Manager stated that there is no conflict on the north side of Hackbarth Road.
Cm. Flood, seconded by Cm. Zastrow moved to refer the petition for direct annexation by Ronald and Bruce Tipton for property on Hackbarth Road to the Planning Commission. The motion carried on a voice vote.
INTRODUCTION OF NEW POLICE CHIEF BY POLICE & FIRE COMMISSION.
City Manager Wilmet introduced Mr. Bob Wulfkuhle, the Chairman of the Police and Fire Commission. Mr. Wulfkuhle stated that Mr. Anthony Brus comes to Fort Atkinson from Columbus, Wisconsin where he has been the Police Chief for the last seven years. Chief Brus has a Bachelor of Science Degree in Criminal Justice from Winona State University, Winona, Minnesota and over 15 years of law enforcement experience. Chief Brus is a member of the Wisconsin Chief's of Police Association and a member/former president of the Columbia County Police Administrator's Association.
Chief Brus addressed the City Council and, as a further introduction, stated that he is married and has two children and is very involved in the community, as a Rotary Club member and church council member at their church in Columbus.
The Chief further stated that he believes in an open door policy and would be interested in hearing from any of the Council members that may have any questions, comments or suggestions. Chief Brus also stated that he believes that the Council will find that his budgets will contain only the necessary items needed to run his department.
The City Council welcomed the new Chief to Fort Atkinson.
a. RESOLUTION AUTHORIZING SUBMITTAL OF APPLICATION FOR BROWNFIELD SITE ASSESSMENT GRANT FOR ENVIRONMENTAL CLEAN UP AND DEMOLITION PROJECT.
Resolution No. 997 was displayed on the overhead projector at this time.
RESOLUTION NO. 997
A RESOLUTION authorizing the submittal of a state grant application by the City Manager and the subsequent appropriation of City funds for a Brownfield Site Assessment Grant.
WHEREAS, the City of Fort Atkinson recognizes that the remediation and redevelopment of Brownfield's is an important part of protecting Wisconsin's resources; and
WHEREAS, in this action the City of Fort Atkinson City Council has declared its intent to complete the Brownfield Site Assessment Grant activities described in the application if awarded funds; and
WHEREAS, the City of Fort Atkinson will maintain records documenting all expenditures made during the Brownfield Site Assessment Grant period; and
WHEREAS, the City of Fort Atkinson will allow employees from the Department of Natural Resources access to inspect the grant site or facility and grant records; and
WHEREAS, the City of Fort Atkinson will submit a final report to the Department which will accompany the final payment request.
IT IS, THEREFORE RESOLVED THAT:
The City of Fort Atkinson City Council requests funds and assistance available from the Wisconsin Department of Natural Resources under the Brownfield Site Assessment Grant Program and will comply with state rules for the program; and
HEREBY AUTHORIZES the City Manager to act on the behalf of the City of Fort Atkinson to: submit an application to the State of Wisconsin for financial aid for Brownfield Site Assessment Grant purposes, sign documents, and take necessary action to undertake, direct, and complete approved grant activities.
City Manager Wilmet explained that in an effort to get assistance in the environmental clean up and demolition of the bowling alley, theater, Black's Jewelry, and W & S Concrete buildings, the City will be submitting a grant for a Brownfield Site Assessment Grant. This grant, if obtained, could pay for up to 80% (estimated at $65,100) of asbestos abatement activities, demolition of structures on contaminated sites, disposal of containers, and disposal of underground petroleum products and tanks. The deadline for submitting the grant application is November 1, 2000.
Cm. Flood, seconded by Cm. Johnston moved to adopt Resolution No. 997 authorizing submittal of an application for Brownfield Site Assessment Grant for environmental clean up and demolition project.
On call of the roll, the motion carried unanimously.
Cm. Zastrow, seconded by Cm. Gray moved to accept the minutes of the Dwight Foster Public Library Board meeting held September 11, 2000; the Electrical, Building and Plumbing Permit Reports for September, 2000; and the Minutes of the Historic Preservation Commission meeting held October 4, 2000.
The motion carried on a voice vote.
a. REVIEW AND APPROVE CHANGE ORDER NO. 1 FOR ROBERT STREET PROJECT FOR SANITARY AND STORM SYSTEMS.
City Manager Wilmet stated that during the design process for the Robert Street project, it was determined that spot repair of the sanitary sewer might be needed and after a public informational meeting, problem storm drainage areas were noted and need to be addressed. The change order is for the additional work that is needed to review the sanitary sewer video and design spot repairs, and to design a storm sewer system on Taft Street and Frederick Avenue. Both of these contract additions will be added to the construction project in 2001. The cost of the $4,000 change order will be included in the street design and charged to the street program account.
Cm. Gray, seconded by Cm. Zastrow moved to approve Change Order No. 1 for the Robert Street project for sanitary and storm system upgrades in an amount not to exceed $4,000. The motion carried unanimously.
b. REVIEW AND APPROVE CONTRACT FOR WATER AND SANITARY SEWER DESIGNS FOR MADISON AVENUE PROJECT.
City Manager Wilmet explained that as part of the Madison Avenue project, the City would be replacing the water and sanitary sewer mains and laterals. The City would be responsible for both the cost design and construction. R.A. Smith & Associates was contacted, the consultant doing the street design, for a proposal to do the water and sanitary design. R.A. Smith was contacted because of their knowledge of the street design, survey work previously completed, ease of coordinating the street and water/sanitary plans together for a single bid. The cost of these design services is $47,700 and would be paid for by the Water and Wastewater Utilities. The work will involve the design of both systems, developing specifications, and inclusion of the plans with the street plans for bidding through the D.O.T. process.
Cm. Johnston, seconded by Cm. Zastrow moved to approve the contract with R.A. Smith, in an amount not to exceed $47,700, for water and sanitary sewer designs for the Madison Avenue project.
On call of the roll, the motion carried unanimously.
The City Manager further noted that the next step for the Madison Avenue project is to get the needed easements, which will be started right after the first of the year. He noted that it would be approximately $70,000 for an outside firm to do the easements; therefore, staff is looking to do some of the negotiating in-house.
c. REPORT ON BID RESULTS FOR RIVER WALL CONSTRUCTION AND CONSIDERATION BY COUNCIL ON OPTIONS FOR REPAIRS.
City Manager Wilmet reported to the Council that bids were scheduled to be opened for the River Wall repair project on Wednesday, October 10, 2000 at 2:00 p.m., but no bids were received. In discussing the options, Paul Levendoski of Earth Tech, contacted the contractors that took out the plans and found that they did not bid because of the November deadline of the project. They already had fall work scheduled.
Therefore, on the advise of the City Attorney, the project will need to be re-bid and this time a completion date of late Spring, 2001 will be used. The re-bid will be done in February.
Cm. Johnston, seconded by Cm. Zastrow moved to accept and file the report on bid results for river wall construction and consideration by Council on options for repairs. The motion carried on a voice vote.
d. PRESENTATION AND REPORT BY ROBERT W. BAIRD ON TIF DISTRICT FINANCING AND AUTHORIZATION TO PROCEED WITH BOND ANTICIPATION NOTES.
City Manager Wilmet reported that a pre-construction meeting was held last week on the first phase of grading and road construction in the Klement Industrial Park. However, work cannot begin due to the fact that a Town of Koshkonong resident has filed a petition for a public hearing with the DNR regarding the industrial park. The City Manager explained that a meeting has been set with the Town of Koshkonong on Wednesday, October 18 at 5:00 p.m. to try to answer their questions and avoid the public hearing process. A DNR representative will also be present with the last permit in hand. If all questions are satisfied, the DNR will issue the permit and work will begin next week. If a public hearing has to be convened it will be next June or July, which will delay the start of the industrial park for almost a year.
The City Manager then introduced Mr. Paul Patrie from Robert W. Baird. Mr. Patrie explained the proposed TIF financing options to the Council. Mr. Patrie explained two scenarios for financing the TIFs. The first scenario is to borrow a $4,475,000 BAN (bond anticipation note). This note would be used as follows:
$2,500,000 for the business park (TIF #6)
$1,300,000 for the Downtown (TIF #7) to pay off the existing bank loan
$ 626,500 for the capitalized interest payments for 2000, 2001, and 2002
$ 35,859 for Interest Due on Bank Loan as of 12/1/00
$ 11,500 in financial fees
$ 1,141 rounding amount
$4,475,000
The second scenario would be to borrow only $3,850,000 and make the interest payments out of undesignated General Fund reserve. However, this scenario does show that the undesignated amount of $950,000 would not be sufficient and would be depleted by the year 2004.
Mr. Patrie stated that Baird does propose using scenario #1 and that the City would actually gain the advantage of earning interest on the funds that could then be used for cost overruns of the projects and/or to help lower the bond issue planned for 2003.
Cm. Johnston stated that borrowing interest payments initially does not sound like a wise move, however, in this case it is in the citizen's best interest.
Cm. Zastrow, seconded by Cm. Johnston moved to authorize staff to proceed with bond anticipation notes using the scenario #1 financing plan contingent upon getting the last grading permit from the DNR.
On call of the roll, the motion carried unanimously.
9. NEW BUSINESS
None.
10. MISCELLANEOUS
a. CHANGE COUNCIL MEETING FROM NOVEMBER 7, 2000 TO NOVEMBER 9, 2000 DUE TO ELECTION.
Cm. Flood, seconded by Cm. Gray moved to change the regular council meeting from November 7, 2000 to November 9, 2000 due to the Presidential election. The motion carried on a voice vote.
b. GRANTING OPERATOR LICENSES.
Following a report that the applications had been reviewed and approved for accuracy by the Police Dept., upon the motion of Cm. Zastrow, seconded by Cm. Flood, the following operator licenses were granted:
Provisional License: Thaddeus Mason
Regular License: Karen M. Stackle
The motion carried on a voice vote.
c. SET LICENSE COMMITTEE MEETING DATE TO DISCUSS APPLICATION FROM CHINA BUFFET.
A meeting of the License Committee was set for Oct. 23, 2000 at 4:30 p.m.
11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
The following is a list of bills to be approved by the Council.
CITY, SEWER & WATER
A T & T State calling service/long distance $ 259.12
Ace Hardware Supplies, cord, trash bags, mower belt, paint 457.48
Ameritech Ralph Park phone 26.30
Ameritech Claim 2,122.94
Aramark Uniform Services Inc Services 1,563.61
Armstrong Heating & Cooling Replace gym thermostat 108.50
Arrow Inc Build 2 arms w/brackets 776.10
Ascom Hasler Mailing Systems Postage meter rent 7/1/00 - 9/30/00 127.50
Athletic Business Lastusky - conference regist. 344.00
Auto Fitness Collision Paint & repair #60; repair van 82 roof 2,192.00
Badger Swimpools Inc Pool parts 805.21
Barth True Value Inc Supplies, belt, chair, return opener 223.25
Blodgett Garden Center Landscaping material 72.00
Brown Cab Service Sept subsidized taxi service 13,668.59
William Brown Interview expense 650.00
The Burro Co LLC Mowing 9/12 & 9/27 Museum 150.00
Business Health Services Of WI Testing; Boudreau-Hep B vaccines 156.00
Canton Restaurant Police/Fire Commission dinners 55.63
Capital City International Inc Truck parts 219.06
Capital Controls Co Inc Check ball, sealring 46.60
Paul Christensen WWOA conference - lodging $ 335.61
City of Fort Atkinson United Way envelopes, battery, election & misc postage 30.93
CompuFort Software 76.00
Daily Jefferson County Union Publications 630.55
DeLage Landen Financial Serv Copier lease 183.94
Deluxe Distributors Insect spray, toweling, deo 754.33
Diggers Hotline Inc Sept service, 151 tickets 197.81
Dodge Concrete Inc Concrete 1,796.00
Dunsmoor Doors Inc Service overhead doors 69.50
Earth Tech Engineering services, check for 16" main leak 1,856.08
Ft Atkinson Sentry CIP mtg cookies, election food, supplies, alum foil 310.12
Ft Atkinson Youth Football 500' wire toWerner, 110' wire returned 272.44
Ft Auto Supply Batteries, oil dry, auto parts & supplies, oil filters 592.89
Frank's County Market Sr Center supplies 42.49
John L. Goad Weld 2 traffic lights 80.00
H & H Fire Protection 4 brackets, pads, bulbs, fix extinguisher, custom sign 153.80
The Hartford Ins claim - Davonne Reinel 1,500.00
Hausz Bros Inc Labor, rent backhoe 226.00
Havill-Spoerl Ford Mercury Parts for #91 16.54
Debra L. Hayes Work skort, sweater, calendar 79.98
ISCO Inc Tubing, strainers, battery 941.43
Jefferson Co Land Info Office Maps for railroad easement 7.50
Jonas Office Products LTD Printer cartridge, envelopes, calculator, paper, chair mat 271.85
Landowski Welding 20 ft of iron 11.60
Lawson Products Inc Tools 54.00
Layne Christensen Co Booster pump repairs 1,790.00
MK Cellular Paging service - 6 months 10/18-4/17 41.70
Robert C. Martin Retiree's health insurance 3,755.28
Master Graphics Blueprint paper 100.81
Minnesota Life Ins Co Monthly life insurance premium 768.43
NCL of WI Inc Lab supplies 201.55
Nat'l Elevator Inspection Svcs Elevator inspections 144.00
Northern Tool & Equipment 24 pr gloves 104.69
Opportunities Inc Envelopes, HVAC permit forms, paper, 2-pt care sheets 176.20
Palmer Co Inc Hand cream 92.75
Patrick's Liquor Inc Gatorade 21.25
Pepsi-Cola Co Soda 452.65
Pick'N-Save Sr Center supplies 83.04
Postmaster Postage 1,000.00
Premier Bank Federal withholding, soc security & medicare #19,19A,20,20A 36,847.47
Timothy Reel WWOA meeting - lodging 257.25
Reinders Inc Rotor, coupler valves 247.66
Timothy D Rue Appleton - training meals; non-athletic shoes 80.99
Ruud Lighting Inc Sr Center parking lot light 209.88
Scotty's Power Plus Rototiller carburetor asy; rent trencher 67.25
Superior Services Recycling, pickup, disposal, toter 40,769.05
TruGreen Chemlawn Fertilizer Memorial Lift 57.00
Tuttle's Pharmacy Inc Photowork, tape 31.11
US Cellular Cell phone charges 243.86
Dept of Interior Gaging station fee 5,750.00
UW Whitewater Young Aud. Dance recital deposit 350.00
Utility Tool & Body Co Inc Replacement basket- Electric Dept truck 1,113.50
Wal Mart Stores Inc Footballs, supplies 253.68
Water Department Water $ 75.26
Wholesale Direct Inc Truck strobes & adapters 367.09
WI Dept of Commerce Elevator certification (Museum, WWTP, Muni Bldg) 105.00
WI Dept of Employee Trust Monthly health insurance premiums 28,924.90
WI Dept of Revenue Sales tax 823.29
WI Dept of Revenue State withholding tax 7,456.56
WI Dept of Workforce Devel/UC Unemployment insurance 57.27
WI Electric Power Co Electricity, natural gas 24,109.64
WI Electric Power Co Install street light - Seminole 687.80
I.O.S. Capital Copier rent (Library) 206.00
TOTAL CITY ACCOUNTS $ 167,191.62
TOTAL SEWER ACCOUNTS 14,281.73
TOTAL WATER ACCOUNTS 10,861.39
CAPITAL PROJECTS FUND 9
B&J Builders Supply Doors, frames - new PD $ 39,082.00
Carroll Electric Data/telephone cabling 10,000.00
City of Fort Atkinson 3rd quarter full time fringe 442.42
Construction Specialties Inc Carpet, mat 1,034.00
D&L Building Specialties Co Partitions, screens, washroom equipment 4,403.00
Daily Jefferson Co Union Publications 123.90
McQuay International Air handler, coil 2,330.66
Westra Construction Inc Contract payment #9 148,689.75
WI Electric Power Co Electricity 504.82
Zimmerman Design Group Architectural services 8,400.00
TOTAL CAPITAL PROJECTS $ 215,010.55
KLEMENT BUSINESS PARK TIF 6
City of Fort Atkinson 3rd quarter full time fringe $ 32.80
Daily Jefferson Co Union Publications 60.00
Earth Tech Engineering services 10,200.86
Erwin C. Poeppel Poeppel land purchase 88,349.89
TOTAL TIF 6 $ 98,643.55
DOWNTOWN DEVEL TIF 7
City of Fort Atkinson 3rd quarter full time fringe $ 151.23
Daily Jefferson Co Union Publications 82.60
TOTAL TIF 7 $ 233.83
Cm. Gray, seconded by Cm. Zastrow moved that the bills in the amounts of $167,191.62 for the City, $215,010.55 for Capital Projects Fund, $98,643.55 for Fund 12 (Klement Business Park TIF #6), $233.83 for Fund 13 (Downtown TIF #7), $14,281.73 for Sewer Utility, and $10,861.39 for the Water Utility as per Schedule L-86 on file in the office of the City Clerk/Treasurer and as audited and approved by the Finance Committee be allowed and orders be authorized drawn on the proper funds for their payment.
On call of the roll, the motion carried unanimously.
12. ADJOURNMENT
Cm. Gray, seconded by Cm. Flood moved to adjourn the October 17, 2000 regular City of Fort Atkinson Council meeting until the budget hearings on October 31, 2000 at 7:00 p.m. The motion carried unanimously.
CITY CLERK
APPROVED:
PRESIDENT OF THE COUNCIL