b. Be responsible for preparation of the annual City budget, in accordance with such guidelines as may be provided by the Common Council; and in coordination with all Department heads, the Committee of Finance, and the Mayor. This budget shall be submitted to the Common Council for approval on a date set by the Council;

c. Keep informed concerning developments in the field of Municipal administration and, from time to time, submit recommendations or suggestions to improve the Municipal government;

d. Keep informed concerning current state and federal legislation affecting the City of Jefferson, and submit appropriate reports and recommendations to the Common Council;

e. Keep informed concerning the availability of State and federal funds for local programs, and assist Department heads and the Common Council in procuring such funds;

g. Be responsible for the administrative direction and coordination of ail professional employees of the City of Jefferson, to include the Director of Public Works, City Clerk/Treasurer, Assessor, Building Inspector, City Attorney, Health Officer, Public Welfare Director, Chief of Police, Fire Chief, Librarian, and Parks, Recreation & Forestry Director;

h. Serve as a personnel officer for the Municipal government. As such, he or she shall see that complete and up-to-date personnel records, to include specific job descriptions for all City employees are kept. He or she shall in conjunction with Department heads evaluate personnel performances on a regular basis, recommend salary and wage scales for City employees not covered by collective bargaining agreements; develop and enforce high standards of performance by City employees; assure that all City employees have proper working conditions; work closely with Department heads to promptly resolve any personnel problems or grievances;

i. Work closely with all Department heads to assure that such personnel and other City employees receive adequate opportunities for training to improve their knowledge and skills; and, act as the approving authority for all requests by City employees to attend conferences, meetings, training schools, etc. pertaining to their employment;

j. In coordination with the Mayor, set the agenda for all meetings of the Common Council, together with such supporting data as may be required. Nothing herein shall be so construed as to give the City Administrator authority to limit or in any way prevent matters from being considered by the Council;

k. To assist the Mayor as required in the performance of his duties;

1. Meet regularly with the Mayor to keep him currently informed about the activities of the Administrator's Office;

m. Keep the Common Council currently informed about the activities of the Administrator's Office, either by written report or oral briefings at regular meetings of the Council,

n. Keep informed concerning current developments pertinent to the responsibilities of the City Plan Commission, advise the Mayor and the Common Council on matters before this body; and serve as secretary of the Plan Commission;

o. Serve as purchasing agent for the City, supervising all purchasing and contracting for supplies and services in conjunction with the Purchasing Committee;

p. Establish procedures to facilitate communications between citizens and the Municipal Government to assure that complaints, grievances, recommendations, and other matters receive prompt attention by a responsible official; and to assure that all such matters are expeditiously resolved;

q. Act as Press Officer for the City. As such he or she shall be the principal spokesperson on all matters within his or her authority and responsibility; and shall assure that the news media are kept fully informed about the operations of the City Government.

r. All officers and employees of the City Hall shall cooperate with and assist the City Administrator so that the municipal Government shall function efficiently and harmoniously.

b. Supervise the complete accounting systems of all City departments and insure that such systems employ the most modern methods possible within financial limitations;

c. Be responsible for the employment, training, direction, and supervision of all clerical and custodial personnel assigned to the Municipal government;

d. In coordination with the City Administrator, prepare the agenda for all meetings of the Common Council, together with such supporting data as may be required. Nothing herein shall be so construed as to give the City Clerk/Treasurer authority to limit or in any way prevent matters from being considered by the Council;

e. Attend all meetings of the Common Council, keep detailed minutes of all such meetings; and assure that proper records of all Council meetings are maintained;

f. Provide professional staff support to the City Administrator, City Council, and Council committees;

g. manage the City Hall Administrative Office;

h. Perform and/or supervise such areas as: City recordkeeping; City Council proceedings; elections; collection of taxes; fiscal processing; administrative functions as personnel and benefit administration; assisting City Administrator with annual budget preparation and monitoring; permit and license processing; investment monitoring; and City newsletter preparation and distribution.