Jefferson City Council - Minutes - 1996

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MINUTES
city of jefferson common council
tuesday, april 16, 1996

The Tuesday, April 16, 1996, meeting of the City of Jefferson Common Council was called to order at 7:30 p.m. by Mayor Brawders. Members present: Ald. Wagner, Ald. Wendorf, Ald. Rogers, Ald. Polk, Ald. Wendt, Ald. Oppermann and Ald. Beyer. Absent was Ald. Mallory. Also present was City Administrator Frantz, City Attorney Ristow, Police Chief Besel and City Engineer Schulz.

communications

Ald. Wendt indicated that he had received a letter from a constituent concerned about cars using excessive speed on North Street, especially since the Highway 26 detour had come into place. This letter was referred to the Chief of Police for disposition.

Mayor Brawders read a letter of resignation from Zoning Board of Appeals member Herb Mueller. The Mayor thanked Mr. Mueller for his years of dedication to the City of Jefferson in various capacities, with the Zoning Board, Common Council and Local Negotiating Committee. He indicated that he would be appointing a new individual during the upcoming Organizational Meeting.

public hearing on proposed special assessments & authorization to award bid for contract for sewer improvements on north watertown road

Mayor Brawders called the public hearing to order.

City Administrator Frantz read the Notice of Public Hearing.

City Administrator Frantz gave an explanation of the proposed special assessments. He indicated that due to favorable bids for the project, the assessments were expected to drop from the estimated $26.00 per lineal foot to the range of $16.92 per running foot. The City Administrator reviewed the proposed project which was to commence approximately the week of April 29, for early Spring construction on newly annexed territory on North Watertown Avenue and Hillcrest Drive. Noting that no one wished to address the Council, Mayor Brawders closed the Public Hearing.

Ald. Polk introduced Final Resolution No. 138.

CITY OF JEFFERSON

FINAL RESOLUTION NO. 138

Final Resolution authorizing sanitary sewer improvements and levying special assessments against benefited properties.

WHEREAS, the Common Council of the City of Jefferson, Wisconsin, held a public hearing at City Hall at 7:30 p.m. on the 16th day of April, 1996, for the purpose of hearing all interested persons concerning the preliminary report on the following proposed improvements:

Sanitary Sewer: Approximately 1,850 lineal feet of sanitary sewer along Watertown Avenue and Hillcrest Lane.

NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Jefferson, as follows:

1. The report pertaining to the above described public improvement is hereby adopted and approved.

2. That the City shall carry out the improvements in accordance with the report.

3. That payment for the improvements shall be made by assessing the costs to the properties benefited as indicated in the report.

4. That assessments shown in the report representing an exercise of police powers, have been determined on a reasonable basis and are hereby confirmed.

5. That any interested property owner may object to each assessment separately or all assessments jointly for any purpose.

6. That the assessments shall be paid in full (or in 10 annual installments) when arrangements have been made in advance with the City Administrator. The minimum principle payments which shall be allowed under the installment plan shall be $100 per year. Deferred payment shall bear interest at a rate of 9.25% per annum on the unpaid balance. Installments or assessments not paid when due shall bear additional interest on the amount due at a rate of 12% per annum.

7. That the City Administrator shall publish this resolution as a Class One Notice and shall mail a copy of this resolution and a statement of final assessment against the benefited property to every property owner who's name appears on the assessment roll and whose post office address is known or can with reasonable diligence be ascertained.

Ald. Polk, seconded by Ald. Wagner moved to approve Final Resolution No. 138.

On call of the roll, Final Resolution No. 138 levying special assessments for sanitary sewer improvements along Watertown Avenue and Hillcrest Lane was approved unanimously.

bid for contract for sanitary sewer improvements

Ald. Wendorf introduced Resolution No. 139.

CITY OF JEFFERSON
RESOLUTION nO. 139

BE IT RESOLVED by the Common Council of the City of Jefferson that the City Administrator is hereby authorized to award contract, sign all contract documents with the firm of Town & Country Excavating of Mayville, WI, in the amount of $30,650 for sanitary sewer improvements along North Watertown Road and Hillcrest Lane.

Ald. Wendorf, seconded by Ald. Polk moved to approve Resolution No. 139.

On call of the roll, the motion carried unanimously.

amendment to the code related to standing committees of the city council

Ald. Wendt introduced Ordinance #9-96 for its first reading.

city of jefferson
proposed ordinance #9-96

The City of Jefferson Common Council do ordain as follows:

Section 1: Section 2.11(1)(b) of the Municipal Code is hereby amended as follows:

Section 2: Section 2.11(1)(b) Each such committee, except the Committee of the Whole, shall consist of 3 Alderpersons appointed by the Mayor. In addition, the Mayor may appoint one alternate member to each committee who shall only constitute a member should a quorum of the committee not be present. The majority of each committee shall constitute a quorum for the transaction of business.

Section 3: This ordinance shall take effect and be in full force after passage and publication as provided by law.

Ald. Wendt, seconded by Ald. Polk moved to waive the second reading of Ordinance #9-96.

On call of the roll, the motion to waive the second reading was approved unanimously.

Ald. Wendt, seconded by Ald. Polk moved to approve Proposed Ordinance #9-96 approving alternate members to the standing committees of the Common Council. On call of the roll, the motion carried unanimously.

Proposed amendment to the code related to the order of business at common council meetings

Ald. Polk introduced Ordinance #10-96 for its first reading.

city of jefferson
proposed ordinance #10-96

The Common Council of the City of Jefferson do ordain as follows:

Section 1. Section 2.16 of the Municipal Code related to order of business is hereby amended as follows:

Section 2. (1) Roll Call.

(2) Communications.

(3) Public Participation.

(4) Petitions.

    1. Public Hearings.
    2. Consent Agenda. The Consent Agenda may include all minutes from regular and closed session meetings; Finance Committee and Regulatory Committee reports, ordinances and resolutions of a procedural nature to be determined by the Mayor and City Administrator. Any item on the consent agenda may be removed for individual consideration upon a request of the Mayor or any Alderperson prior to the consent agenda being adopted.

(7) Ordinances introduced and considered.

(8) Resolutions introduced and considered.

(9) Memorial Resolutions.

(10) Reports by Staff and Select Committees.

(11) Adjourn.

Section 3: This ordinance shall take effect and be in full force upon passage and publication as provided by law.

Ald. Wendt, seconded by Ald. Polk moved to suspend the rules and waive the second reading of Proposed Ordinance #10-96. On call of the roll the motion to suspend the rules and waive the second reading of Proposed Ordinance #10-96 carried unanimously.

Ald. Polk, seconded by Ald. Wendt moved to approve Ordinance #10-96 creating a consent agenda in the regular Common Council Agenda.. On call of the roll, the motion carried unanimously.

adjusting residency requirements

Ald. Mallory introduced Ordinance #11-96 for its first reading.

CITY OF JEFFERSON
proposed ordiance #11-96

The Common Council of the City of Jefferson do ordain as follows:

Section 1. Section 1.06 of the Municipal Code related to residency requirements is hereby amended as follows:

Section 2. Section 1.06 RESIDENCE REQUIREMENTS. (Am. #15-89) All permanent part-time and full-time employees of the City whose appointment is under the control of the Council hired after the effective date of this section shall be required, excepting as otherwise provided by contract, to establish residency within a 15 mile radius of the Main Street/Racine Street intersection within 180 days of employment and shall maintain this 15 mile radius during their tenure.

Section 3. This ordinance shall take effect and be in full force upon passage and publication as provided by law.

Ald. Wagner, seconded by Ald. Rogers moved to suspend the rules and waive the second reading of Proposed Ordinance #11-96 extending the residency requirement to 15 mile radius of the City of Jefferson.

On call of the roll, the motion waive the second reading was carried unanimously.

Ald. Wendorf, seconded by Ald. Rogers moved to approve proposed Ordinance #11-96. On call of the roll, the motion carried on a vote of 6 to 1. Ald. Beyer voted no.

amendment to jefferson's comprehensive outdoor recreation plan & submittal of urban rivers grant application

Ald. Oppermann introduced Resolution No. 140.

CITY OF JEFFERSON
RESOLUTION nO. 140

BE IT RESOLVED by the Common Council of the City of Jefferson that the City of Jefferson's comprehensive outdoor recreation plan is hereby amended to include the purchase of the Depot property and building adjacent to the Rotary Waterfront Park.

Ald. Oppermann, seconded by Ald. Wendt moved to approve Resolution No. 140.

Ald. Polk asked whether any use of the building had been decided at this point in time.

The City Administrator stated that several options had been looked at including utilization by the City or for non-profit organizations in the City or as a tourist information center, but that no definite use has been established. He further stated that by amending the master plan, the City would receive additional points from the Department of Natural Resources and the Competitive Urban Rivers Program which offered 50% matching funds for projects such as this.

Ald. Wendt stated that the property did have historical significance, had a good proximity to the downtown area, potentially could be used as expanded farmers market or other uses and that City control of said building would be beneficial to the community as a whole and further development of the City's riverine programs.

Mayor Brawders then requested that the roll to be called on proposed Resolution No. 140 amending the Parks and Recreation Master Plan. On call of the roll, the motion carried unanimously.

Ald. Wendt introduced Resolution No. 141.

CITY OF JEFFERSON
RESOLUTION nO. 141

WHEREAS, the City of Jefferson is interested in acquiring or developing lands for public outdoor recreation purposes as described in the application; and

WHEREAS, financial aid is required to carry out the project;

THEREFORE, BE IT RESOLVED, that the City of Jefferson has budgeted a sum sufficient to complete the project, and hereby authorizes Scott Endl, Director of Parks, Recreation & Forestry to act on behalf of the City of Jefferson to: Submit an application to the State of Wisconsin Department of Natural Resources for any financial aid that may be available; Sign documents; and take necessary action to undertake, direct and complete the approved project.

BE IT FURTHER RESOLVED that the City of Jefferson will comply with state or federal rules for the programs; may perform force account work; will maintain the completed project in an attractive, inviting and safe manner; will keep the facilities open to the general public during reasonable hours consistent with the type of facility; and will obtain from the State of Wisconsin Department of Natural Resources or the National Park Service approval in writing before any change is made in the use of the project site.

Ald. Wendt, seconded by Ald. Rogers moved to approve Resolution No. 141.

The City Administrator noted that Resolution No. 141 would allow the City to submit a grant application to the DNR for 50% matching monies to potentially purchase the Depot property. He further stated that the Common Council would have the opportunity to make a final decision related to this potential purchase after negotiations had been finalized with the owners of the Depot property.

The motion to approve Resolution No. 141 was approved unanimously.

approving 1996-97 insurance programs

Ald. Wagner introduced Resolution No. 142.

CITY OF JEFFERSON
RESOLUTION nO. 142

BE IT RESOLVED by the Common Council of the City of Jefferson that the 1996-97 Insurance Policies as provided by the League of Wisconsin Municipalities and Wausau Insurance in the amount of $70,358 is hereby approved.

Ald. Wagner, seconded by Ald. Wendorf moved to approve Resolution No. 142.

Ald. Wagner indicated that this program had been very good for the City of Jefferson, saving significant dollars.

Ald. Wendorf and Ald. Oppermann concurred stating that the City had reduced its insurance premiums by nearly $60,000 over each of the past four years while increasing coverage. They stated that staff was to be commended for undertaking a significant restructuring in the City's insurance program, and saving the taxpayers significant dollars over the course of the last four years.

On call of the roll, the motion carried unanimously.

purchase of dump truck and attachments

Ald. Wendorf introduced Resolution No. 143.

CITY OF JEFFERSON
RESOLUTION nO. 143

BE IT RESOLVED by the Common Council of the City of Jefferson that the City Administrator is hereby authorized to purchase one dump truck from Capitol City International, Madison, WI, in the amount of $32,345, and one dump body, hoist, and hydraulic system from Monroe Truck Equipment in the amount of $9,018 and one tailgate spreader from Northland Equipment, Janesville, WI, in the amount of $2,305.

Ald. Wendorf, seconded by Ald. Oppermann moved to approve Resolution No. 143.

Ald. Wendorf stated that Streets Superintendent Haffelder had made a decision to auction the existing truck off as the trade in prices had come in very poorly. It was anticipated that through the sale of the truck at auction, significant revenues over and above the trade in value would be realized. Ald. Wendorf also stated that Mr. Haffelder was withdrawing any action related to purchase of the plow and that he will be looking for alternatives.

Roll was then called on Resolution No. 143. On call of the roll, the motion carried unanimously.

disbursement to chamber of commerce for street banners

Ald. Beyer introduced Resolution No. 144.

CITY OF JEFFERSON
RESOLUTION nO. 144

BE IT RESOLVED by the Common Council of the City of Jefferson that the City Administrator is hereby authorized to disburse $4,750 or 50% of the cost of street banners being purchased by the Chamber of Commerce.

Ald. Beyer, seconded by Ald. Wendt moved to approve Resolution No. 144.

Ald. Wendorf indicated that the Finance Committee had reviewed said disbursement to the Chamber of Commerce, which met 1996 budget allocations. On call of the roll, the motion to approve Resolution No. 144 was approved unanimously.

Ald. Wagner, seconded by Ald. Rogers, moved to adjourn to Closed Session pursuant to Section 19.95(1)(c) of the Wisconsin State Statutes to discuss the Purchase of Public Property.

On call of the roll, the motion carried unanimously.

Ald. Wagner, seconded by Ald. Rogers, moved to reconvene to open session.

On call of the roll, the motion carried unanimously.

Sale of property to milwaukee delivery service in the north business park

Ald. Oppermann introduced Resolution No. 145.

CITY OF JEFFERSON
RESOLUTION nO. 145

BE IT RESOLVED by the Common Council of the City of Jefferson that the City Administrator is hereby authorized to sell as per a real estate sales contract with Horizon Rental LLC dated April 17, 1996, approximately three acres of property at the price of $5,000 an acre, also incorporating the terms of the real estate sales contract and original offer to purchase dated April 2, 1996.

Ald. Oppermann, seconded by Ald. Beyer moved to approve Resolution No. 145.

The motion carried unanimously.

other pending sales

Ald. Rogers introduced Resolution No. 146.

CITY OF JEFFERSON
RESOLUTION nO. 146

BE IT RESOLVED by the Common Council of the City of Jefferson that the City Administrator is hereby authorized to execute an option to purchase five acres of property in the North Business Park by Dove Group, Inc. of West Bend, Wisconsin, for the price of $1 and associated development costs of $25,000.

Ald. Rogers, seconded by Ald. Wagner moved to approve Resolution No. 146.

Ald. Wendorf commented that he felt this was a good project that would result in nice development for the North Business Park but that he would be abstaining from the vote on said resolution.

Roll was then called on Resolution No. 146. It was approved on a vote of 6 to 0, with Ald. Wendorf abstaining.

MINUTES

Ald. Oppermann, seconded by Ald. Polk moved to approve the minutes of the regular meeting of the Council on April 2, 1996.

The minutes were approved on a vote of 7 to 0.

FINANCE COMMITTEE

VOUCHERS PAYABLE

Ald. Wendorf, seconded by Ald. Oppermann moved to approve the vouchers payable for March and April, in the amounts of $14,964.25 and $123,146.07 respectively. On call of the roll, the motion carried unanimously.

PAYROLL

Ald. Wendorf, seconded by Ald. Oppermann moved to approve the payroll summary for March 29, 1996, in the amount of $25,689.10. On call of the roll, the motion carried unanimously.

REGULATORY COMMITTEE

COMBINATION CLASS "B" LICENSE TRANSFER

Ald. Wagner, seconded by Ald. Rogers moved to recommend the issuance of a Combination Class "B" License to: Stooge's Saloon L.L.C., S. Galston , Agent, 209 South Main Street, Jefferson, Wisconsin. Motion carried unanimously.

CLASS "B" beer LICENSE

Ald. Wagner, seconded by Ald. Beyer moved to recommend the issuance of a Class "B" Beer License to: Jefferson Blue Devils Baseball Team, Inc., Jeff Seisser, Agent, Fischer Field Baseball Diamond, Jefferson, Wisconsin; for a license period of April 17th through October 17th. Motion carried unanimously.

JUNK DEALER'S LICENSE

Ald. Wagner, seconded by Ald. Beyer moved to recommend the issuance of a Junk Dealer's License to: Wes Tennyson, DBA: Recycling Division of Tennyson's Garage LLC, 252 West Riverview, Jefferson, Wisconsin 53549. The motion carried on a vote of 5 to 2. Ald. Beyer, Ald. Wendt, Ald. Polk, Ald. Rogers and Ald. Wagner voted aye, and Ald. Wendorf and Ald. Oppermann voting no.

OPERATORS' LICENSES

Ald. Wagner reported that the Regulatory Committee approved operators' licenses for:

Joseph M. Forrest, 159 North High Avenue, Jefferson, Wisconsin 53549, contingent upon receipt of the State of Wisconsin Department of Justice background check. Motion carried unanimously.

SPECIAL CLASS "B" LICENSES

Ald. Wagner, seconded by Ald. Beyer moved to recommend the issuance of Special Class "B" Licenses to: Gemuetlichkeit Day's Inc., Jefferson County Fairgrounds (all of Fairgrounds) September 14th - 17th, 1996, and Jefferson County Fairgrounds (all of Fairgrounds) May 4th-5th, 1996. (Beer & Wine) Motion carried unanimously.

Ald. Wendorf, seconded by Ald. Wendt moved to adjourn the April 16, 1996, meeting of the City of Jefferson Common Council. The motion carried unanimously.

These minutes of the April 16, 1996, meeting of the Common Council are uncorrected. Any corrections made thereto will be noted in the proceedings at which time the minutes are approved.

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