MINUTES

CITY OF JEFFERSON COMMON COUNCIL MEETING

TUESDAY, DECEMBER 2, 1997

 

The Tuesday, December 2, 1997, meeting of the City of Jefferson Common Council was called to order at 7:30 p.m. by Mayor Brawders. Members present: Ald. Wagner, Ald. Wendorf, Ald. Carnes, Ald. Polk, Ald. Hetzel, Ald. Oppermann and Ald. Beyer. Also present was City Administrator Schornack, City Attorney Scheibel, Police Chief Besel, City Engineer Ludwig and Administrative Assistant Sellnow.

communications

Mayor Brawders acknowledged the receipt of a petition signed by 22 residents that do not want the 100 blocks of South Jackson Avenue and South Marshall Avenue to become one-way streets.

Mayor Brawders also read the resignation letter of Parks, Recreation & Forestry Director Scott Endl. Mr. Endl is leaving his position with the City of Jefferson to take a position with the City of Oconomowoc.

Ald. Oppermann noted that the city has received a letter from the State of Wisconsin Department of Natural Resources which states that the City must install a fish ladder and boat lift when the repairs are done on the Jefferson dam. Ald. Oppermann stated his concern that the City had no prior knowledge of this mandate and the original repair order did not include a fish ladder and boat lift. If the DNR wants the ladder and boat lift, they should totally fund that part of the project. Ald. Oppermann requested that a copy of the DNR letter be forwarded to Representative David Ward.

public participation

Mr. Dave Schroeder of 765 Lucas Lane voiced his concerns regarding the physical look of the proposed police department which would be built at the end of Lucas Lane, and also the impact of siren noise in their quiet residential area.

Mr. Kevin Torme of 736 Lucas Lane stated that now that Lucas Lane was a through street, motorists have been speeding through the area.

Mr. Paul Zwieg of 204 S. Jackson stated his opposition to making one-way streets on South Jackson and South Marshall. He felt turning lanes should be developed on North and South Jackson.

Mr. Paul Gagnon of 733 Lucas Lane stated that he had concerns and was interested in seeing the proposed design of the new police department.

Ms. Joni Angle of 502 W. Racine stated her opposition to the proposed one-way blocks on South Jackson and South Marshall.

Mr. Tim Bare of 223 W. North Street stated that he didn't feel the City of Jefferson was big enough to warrant one-way streets.

Mr. Gary Gross of Rt. 2, Jefferson, suggested that traffic coming into town on West Hwy. 18 be shifted to use the new Pitzner Parkway and West Spangler and Puerner to relieve some of the congestion in the Racine Street and Jackson Avenue area.

Mr. Kyle Richards of 520 W. Milwaukee voiced his opposition to one-way streets and suggested a committee be formed to analyze the situation first.

Mr. Dave Schroeder of 765 Lucas Lane also suggested "Dead End Street" signs be erected on the end of Hyer Drive.

Ms. Janice Gross of Rt. 2, Jefferson, stated that she felt the City was paying too much for landscape trees along West Puerner. She also suggested that some evergreens be considered.

appointment to the zoning board of appeals

Mayor Brawders announced the appointment of Harvey Dooge to the Zoning Board of Appeals, as an alternate, to fill out the term of Bob Coffman, who resigned two weeks ago. Scott Wedl, who is currently an alternate, will become a regular member of the Board.

Mayor Brawders also announced the appointment of John Wagner as chairperson of the Personnel Committee, with the resignation of Ald. Rogers, who had chaired that committee.

appointment of a alderperson in district c

Due to the fact that no one has come forward to request the appointment, this item was removed from the agenda.

public hearing and adoption of the 1998 general, special funds and wastewater utility budgets

Mayor Brawders called the public hearing to order.

City Administrator Schornack read the Notice of Public Hearing and gave an explanation of the content of the 1998 General, Special Fund and Wastewater Utility Budgets.

City Administrator Schornack gave an overview of the proposed 1998 budget by department and category, referring to overheads and the Notice of Public Hearing. He stated that the 1998 General Fund operating expenditures are proposed at $3,321,974 compared to $3,205,169 in 1997, for a 3.64% increase. Total General Fund operating expenditures and transfers to other funds (not including transfer to debt service) in 1998 are proposed at $3,691,974 compared to $3,358,669 in 1997, for a 9.92% overall increase. He also stated that state aids to cities are again down significantly as the state was being forced to cutback due to shifting more state funds to school districts.

The proposed 1997 municipal property tax levy is set at $1,560,000 compared to $1,250,000 in 1996. TID No. 1 was closed out in 1997 and the City's share of TIF funds of approximately $235,000 will now go into the General Fund. When taking the TIF levy into consideration, the total general Fund plus TIF levy in 1996 was $1,485,000 compared to $1,560,000 for 1997, a 5% increase. The municipal tax rate is established at $5.94 per thousand as compared to $8.62 in 1996, a 31.09% decrease. The overall tax rate is $20.31 per thousand as compared to $28.97 in 1996, a 29.89% decrease.

Total equalized value with TID value from 1996 was $240,496,900 as compared to $267,455,584 for 1997, an 11.21% increase. Total assessed value for 1996 was $172,362,000 as compared to $262,470,800 for 1997, a 52.27% increase.

Mayor Brawders then announced that if any citizen wished to address the Common Council on this issue, they could stand and give their name and address and address the Council at this time.

Mr. Tim Bare of 223 W. North stated that going strictly by the levies, 1996 was 1.25 million and this year is 1.56 million, which would calculate to a 28% increase. Mr. Bare also stated that in terms of the revaluation he feels that the valuations of the commercial properties were shifted on to the residential properties. Mr. Bare's final comment was that he does agree that the City needs a new police department, but he feels it should be more centrally located in the City.

Mr. Gary Gross asked about the industry assessments in the city.

City Administrator Schornack stated that all manufacturing assessing is done by the state annually and the City has no control of it.

Hearing from no one else, Mayor Brawders closed the public hearing.

Ald. Wendorf introduced Resolution No. 126.

CITY Of jEFFERSON

RESOLUTION NO. 126

BE IT RESOLVED by the Common Council of the City of Jefferson that the 1998 General Fund budget attached hereto and the 1998 budgets for Special Funds and the Wastewater Treatment Utility are hereby adopted. And,

BE IT FURTHER RESOLVED that any budgetary figures stipulated in the Municipal Code shall be amended to reflect changes authorized in the Municipal budget.

Ald. Wendorf, seconded by Ald. Hetzel moved to approve Resolution No. 126. On call of the roll, the motion carried unanimously.

approving the 1997 tax levy

Ald. Carnes introduced Resolution No. 127.

CITY OF JEFFERSON

RESOLUTION NO. 127

BE IT RESOLVED by the Common Council of the City of Jefferson that the 1997 General Fund Property Tax Levy for Municipal Services in 1998 in the amount of $1,560,000 is hereby approved; and

BE IT FURTHER RESOLVED that the following tax rates are hereby adopted:

State of Wisconsin .203894224

Jefferson County 4.045730039

Jefferson School District 10.200342286

VTAE - Technical College 1.515436117

CITY OF JEFFERSON 5.943518289

SUBTOTAL: 21.908920954

Less State School Credit -1.601208325

NET TAX RATE: 20.307712629

Ald. Carnes, seconded by Ald. Oppermann moved to approve Resolution No. 127.

Ald. Wagner thanked the Finance Committee for their diligent job with the 1998 budget to keep the mill rate as low as possible.

Ald. Beyer thanked the staff and department heads of the City for their efforts in keeping their individual department budgets in line and as conservative as possible.

Ald. Wendorf also stated that the real work of the budget is done at the staff and department head level, which makes the Finance Committee's job of finalizing the budget relatively easy.

Roll was then called on Resolution No. 127 to set the mill rate at $20.307712629. On call of the roll, the motion carried unanimously.

consent agenda

Ald. Beyer introduced Resolution No. 128.

CITY OF JEFFERSON
RESOLUTION nO. 128

BE IT RESOLVED by the Common Council of the City of Jefferson that the consent agenda for December 2, 1997, is hereby adopted.

The consent agenda for tonight includes:

Ald. Beyer, seconded by Ald. Wagner moved to approve Resolution No. 128.

Ald. Wendorf explained that the Finance Committee was unanimous in granting the Chamber of Commerce their request for $6,000 of budgeted funds to be used toward a new copy machine and road signs during the next two years of construction work in Jefferson.

Roll was then called on Resolution No. 128, the Consent Agenda. The motion carried unanimously.

no parking near catholic school

Ald. Oppermann introduced Ordinance #30-97 for its first reading.

city of jefferson

proposed ordinance #30-97

An Ordinance to Amend Section 7.03(4)(e) of the Municipal Traffic Code Related to No Parking During School Zones.

The Common Council of the City of Jefferson do ordain as follows:

Section 1. Section 7.03(4)(3) is hereby amended to add the following no parking zone:

The south side of E. Church Street from the east right-of-way line of N. Sanborn Ave. to the west right-of-way line of N. German Ave. during the hours of 7:30 a.m. to 4:30 p.m. on School Days.

Section 2. This ordinance shall take effect upon passage and publication as required by law.

This is a first reading. Regulatory Committee will review this ordinance at their next meeting and give a recommendation to the Council.

no parking on west side of 100 block of south marshall

Ald. Wagner introduced Ordinance #31-97 for its first reading.

city of jefferson

proposed ordinance #31-97

An Ordinance to Amend Section 7.03(4)(h) of the Municipal Traffic Code Related to No Parking Zones.

The Common Council of the City of Jefferson do ordain as follows:

Section 1. Section 7.03(4)(h) is hereby amended to add the following no parking zones:

The west side of the 100 Block of South Marshall Avenue.

Section 2. This ordinance shall take effect upon passage and publication as required by law.

This is a first reading.

increase in reimbursement from johnson creek for municipal court services

Ald. Hetzel introduced Ordinance #32-97 for its first reading.

CITY OF JEFFERSON

PROPOSED ORDINANCE #32-97

An ordinance to amend Chapter 1, of the Municipal Code of the City of Jefferson, Related to Municipal Court.

The Common Council of the City of Jefferson do ordain as follows:

Section 1: Section 1.09(5) of the Municipal Code of the City of Jefferson is hereby amended as follows:

  1. SALARY. The salary of the Municipal Judge shall be fixed by the Common Council of the City of Jefferson, the Village Board of Johnson Creek, and the Town Board of the Town of Aztalan at $6,000 per year which shall be in lieu of fees and costs. No salary shall be paid for any time during the term during which such Judge has not executed the official bond or official oath, as required by (SS) 755.03, Wis. Stats., and filed pursuant to (SS) 19.01(4)(c) Wis. Stats. The municipalities may by separate ordinance allocate funds for the administration of the Municipal Court pursuant to (SS) 66.30 Wis. Stats. For the term ending April 30, 2000, the Village of Johnson Creek shall tender the sum of $4,500 per year, commencing May 1, 1998, and annually thereafter to the City of Jefferson. The Town of Aztalan shall tender $5 per case administered to the City of Jefferson. City of Jefferson shall pay the Municipal Judge's salary as set forth above. The City of Jefferson shall pay the Municipal Clerk's salary as budgeted from time to time.

Section 2. This ordinance shall take effect upon passage and publication as required by law.

This is a first reading.

approval of preliminary police department design and budget

Ald. Polk introduced Resolution No. 129.

CITY OF JEFFERSON
RESOLUTION nO. 129

BE IT RESOLVED by the Common Council of the City of Jefferson that the preliminary design and proposed building budget for the new police department is hereby approved.

Ald. Polk, seconded by Ald. Beyer moved to approve Resolution No. 129.

John Versey of Bray Architects Associates gave a presentation to the Council, and the citizens present, showing the location, layout, and physical appearance of the proposed new police department building on the corner of Lucas Lane and West Puerner Street. It was noted that berming has been included in the landscape plans between the parking lot and the north lot line. This will prevent the shining of headlights into the residential area. Also the plans call for a minimum number of parking lot lights. The proposed building will be a one story with a brick facade with large overhangs, dark tinted windows, and black roof shingles.. The lower level, which is open on the north side to allow for drive-in and walk-in entrances, will be made of split-face block in a stone color.

The entire 13,500 sq. ft. facility has an estimated cost of $1,316,000. This does not include the telephone and radio systems that the police department would require.

After further discussion, roll was called on Resolution No. 129 to approve the preliminary police department design and budget. The motion carried unanimously.

approving one-way designation for 100 block of s. jackson and s. marshall avenues

Ald. Wagner, seconded by Ald. Beyer, moved to remove Resolution No. 120 from the table.

Ald. Wagner introduced Resolution No. 120.

CITY OF JEFFERSON
RESOLUTION nO. 120

BE IT RESOLVED by the Common Council of the City of Jefferson that the 100 block of South Jackson Avenue is hereby designated one-way with the traffic flowing to the south, and the 100 block of South Marshall Avenue is designated one-way with the traffic flow to the north. And,

THEREFORE, BE IT FURTHER RESOLVED that the Chief of Police is hereby authorized to procure and erect the proper signage to designate these one-way streets.

Ald. Wagner, seconded by Ald. Beyer moved to approve Resolution No. 120.

Ald. Beyer explained that the Regulatory Committee has reviewed the proposed one-way streets, and with the offset intersection, is recommending the one-way streets for safety reasons.

Ald. Carnes stated that he would not be in favor of this resolution. He does not believe in one-way streets.

Ald. Hetzel stated his concern for pedestrian and motorist safety in the area, especially during the reconstruction of the Racine Street Bridge in 1998 and the Highway 26 reconstruction in 1999. Ald. Hetzel inquired as to whether stop and go lights were a consideration.

City Engineer Ludwig explained that there are six major requirements that have to be met before the State will allow stop and go lights in an area, and he is sure that there is not a heavy enough traffic flow in the area for the state to agree. Also the offset intersection would be a strike against the state requirements.

After further discussion, Ald. Wagner, seconded by Ald. Oppermann moved to amend Resolution No. 120 to read only the 100 block of South Jackson, and not the 100 block of South Marshall.

After further discussion which included stating that something needs to be tried in the area, but that there should be follow-up to see if it is working in 60 to 90 days, a voice vote was called for on the amendment to make only the 100 block of South Jackson one way. The motion carried with only Ald. Carnes voting no.

Hearing no further discussion, roll was then called on amended Resolution No. 120. On call of the roll, Ald. Wagner, Ald. Wendorf, Ald. Polk, Ald. Hetzel, Ald. Oppermann, Ald. Beyer voted aye; Ald. Carnes voted no. The motion carried 6 to 1.

change of working hours for office staff in 1998

Ald. Carnes introduced Resolution No. 130.

CITY OF JEFFERSON
RESOLUTION nO. 130

BE IT RESOLVED by the Common Council of the City of Jefferson that the City Hall Office Staff hours be changed from 7 hours to 8 hours per day effective January 1, 1998.

Ald. Carnes, seconded by Ald. Wagner moved to approve Resolution No. 130.

On call of the roll, the motion carried unanimously.

authorizing 1998 non-union maximum salaries and wages

Ald. Wendorf introduced Resolution No. 131.

CITY OF JEFFERSON

RESOLUTION NO. 131

BE IT RESOLVED by the Common Council of the City of Jefferson that consistent with the nonunion Compensation Plan, the maximum salaries and hourly rates for 1998 for the various positions covered by the plan are established as follows:

City Administrator

$57,145.01

Police Chief

$51,479.95

City Engineer/Public Works Director

$53,832.39

Police Captain

$45,403.88

Wastewater Superintendent

$45,033.86

Police Lieutenant

$43,979.11

Public Works Superintendent

$42,781.71

Library Director

$42,451.04

Parks & Recreation Director

$36,563.98

Assistant City Engineer

$36,076.99

Administrative Assistant

$30,495.58

Finance Assistant

$28,799.44

Recreation Supervisor

$27,383.23

HOURLY RATES:

Children's Librarian

$12.14

Asst. System Admin./Inter-library Loan

11.15

Engineering/Parks & Recreation Secretary

10.86

Part-time Patrol Officer

10.02

Adult Reference/Circulation

10.22

Municipal Court Clerk/Dispatcher

10.06

Processing Clerk

8.89

Administrative Clerk

8.64

Senior Center Coordinator

8.56

Dispatcher/Municipal Court Clerk

8.19

Part-time Dispatcher

6.72

Library Aide

6.35

Administrative Coop Student

5.34

BE IT RESOLVED, that wages for any nonunion personnel not specifically delineated above are eligible for a maximum three and three-quarter percent increase based on performance and appropriate approval.

Ald. Wendorf, seconded by Ald. Oppermann moved to approve Resolution No. 131.

On call of the roll, the motion carried unanimously.

amending collins road retaining wall special assessments

Ald. Beyer introduced Resolution No. 132.

CITY OF JEFFERSON
RESOLUTION nO. 132

BE IT RESOLVED by the Common Council of the City of Jefferson that the City pay one-half of the retaining walls along Collins Road as a result of the 1997 sidewalk project, and

BE IT FURTHER RESOLVED that the City will pay Ron & Ann Copsey $350 for landscaping work done on their property, in lieu of having a retaining wall.

Ald. Beyer, seconded by Ald. Hetzel moved to approve Resolution No. 132.

Ald. Beyer stated that she was in support of this resolution, stating that she felt that although it was not specifically stated when the special assessment resolution was passed, she thought the residents were only being charged for one-half the cost of the retaining walls.

Ald. Wagner stated that he could not support this resolution because it is not up to the City to pay for work done on private land.

Ald. Hetzel stated that he was in favor of the resolution and did not feel that it was precedent setting.

Ald. Wendorf stated that he was not in favor of this resolution. Other residents have had to revamp their landscaping after sidewalk is put in, and the City did not reimburse them.

Ald. Carnes stated that he agreed with Ald. Wendorf.

Ald. Oppermann stated that he felt this would be a precedent setting resolution to pass and he could not support.

Roll was then called on Resolution No. 132. On call of the roll, Ald. Beyer and Ald. Hetzel voted aye; Ald. Oppermann, Ald. Wagner, Ald. Wendorf, Ald. Carnes, and Ald. Polk voted no. The resolution was defeated 5 to 2.

approving a transfer of funds from the general fund to the tid no. 2 special fund

Ald. Oppermann introduced Resolution No. 133.

CITY OF JEFFERSON
RESOLUTION nO. 133

BE IT RESOLVED by the Common Council of the City of Jefferson that the City Administrator is hereby authorized to transfer $7,500 from the General Fund fund balance to the TID No. 2 Fund. And,

BE IT FURTHER RESOLVED that these funds will be reimbursed to the General Fund by TID No. 2 as funding becomes available.

Ald. Oppermann, seconded by Ald. Carnes moved to approve Resolution No. 133.

The motion carried unanimously.

1998 tree pruning & removal

Ald. Polk introduced Resolution No. 134.

CITY OF JEFFERSON
RESOLUTION nO. 134

BE IT RESOLVED by the Common Council of the City of Jefferson that the City Administrator is hereby authorized to contract with Whitney Tree Service of Juda, WI to perform pruning and tree removal for 1998 for an amount not-to-exceed $8,400.

Ald. Polk, seconded by Ald. Wendorf moved to approve Resolution No. 134.

The motion carried unanimously.

Ald. Wagner, seconded by Ald. Wendorf, moved to adjourn to Closed Session pursuant to Section 19.85(1)(c) of the Wisconsin State Statutes to discuss the hiring of interim Parks, Recreation, & Forestry Director.

On call of the roll, the motion carried unanimously.

Ald. Carnes, seconded by Ald. Beyer moved to reconvene to open session.

On call of the roll, the motion carried unanimously.

APPOINTMENT OF DAVE SODDY AS INTERIM DIRECTOR OF PARKS, RECREATION & FORESTRY

Ald. Carnes introduced Resolution No. 135.

CITY OF JEFFERSON
RESOLUTION nO. 135

BE IT RESOLVED by the Common Council of the City of Jefferson that Dave Soddy is appointed as the interim Director of Parks, Recreation & Forestry effective December 10, 1997. The salary for the interim position is at a rate of $32,850.68 in 1997 and $33,908.57 in 1998.

Ald. Carnes, seconded by Ald. Oppermann moved to approve Resolution No. 135.

On call of the roll, the motion carried unanimously.

PURCHASE OF TREES FOR WEST PUERNER STREET

Ald. Oppermann, seconded by Ald. Beyer moved to remove Resolution No. 124 from the table.

Ald. Oppermann introduced Resolution No. 124.

CITY OF JEFFERSON
TABLED RESOLUTION nO. 124

BE IT RESOLVED by the Common Council of the City of Jefferson that the City Administrator is hereby authorized to purchase 22 Red Splendor and 22 Beverly flowering crab trees from McKay Nursery of Waterloo, WI, in an amount not to exceed $5,500.

Ald. Oppermann, seconded by Ald. Carnes moved to approve Resolution No. 124.

Ald. Wendorf explained that the Finance Committee reviewed this resolution this evening and the vote was 2 to 1 to recommend the flowering crab trees. Ald. Wendorf stated that he did not support this.

Ald. Beyer stated that she was in favor of this resolution.

Ald. Oppermann stated that he felt this was an unique opportunity to give this new street a good look.

Roll was then called on Resolution No. 124. On call of the roll, Ald. Hetzel, Ald. Oppermann, Ald. Beyer, and Ald. Carnes voted aye; Ald. Polk, Ald. Wagner, and Ald. Wendorf voted no. The motion carried 4 to 3.

REPORTS

CITY ENGINEER

City Engineer Ludwig reported that there will be a meeting in mid-January with the DOT and Jefferson business people regarding the reconstruction of Hwy. 26.

Mr. Ludwig also reported on the continuing progress with the razing of 122 N. Main. The foundation has been removed and the area will be leveled and graveled.

CITY ADMINISTRATOR

City Administrator Schornack reported that the meeting of the Jefferson County Cities is set for December 10 at Miss Kitty's Dance Ranch. There have been no responses, to this point, from the communities that were invited.

The City Administrator commended the city staff and department heads for a job well done on the 1998 budget.

The Administrator also reported that there is a meeting scheduled with the building inspector, himself, and Mr. Geib to discuss the status of the Puerner Building.

Ald. Polk, seconded by Ald. Carnes moved to adjourn the December 2, 1997 meeting of the City of Jefferson Common Council. The motion carried unanimously.

These minutes of the December 2, 1997, meeting of the Common Council are uncorrected. Any corrections made thereto will be noted in the proceedings at which time the minutes are approved.

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