MINUTES

CITY OF JEFFERSON COMMON COUNCIL

TUESDAY, MARCH 17, 1998

The Tuesday, March 17, 1998, meeting of the City of Jefferson Common Council was called to order at 7:30 p.m. by Mayor Brawders. Members present: Ald. Wagner, Ald. Wendorf, Ald. Carnes, Ald. Polk, Ald. Hetzel, Ald. Oppermann and Ald. Beyer. Also present was City Administrator Schornack, City Attorney Scheibel, Police Chief Besel, City Engineer Ludwig and Administrative Assistant Elford.

communications

Ald. Hetzel requested that the temporary sign issue be placed on the next agenda.

public participation

Rosalie Betzold of 135 N. Dewey addressed the Common Council requesting that the senior citizens be surveyed on their desires for a new senior center.

Mr. Willie Keal of the Watertown Outboraders Club presented the Common Council with a $1,000 donation toward the River Improvement Fund.

Ms. Hilde Will of 324 N. Elizabeth asked the Mayor what the status of the Carnegie Building was.

Mayor Brawders told Ms. Will that the Carnegie building was not sold, and is not up for sale.

Mr. Don Kraus of 702 Windsor Terrace addressed the Council regarding Resolution No. 196 on tonight's agenda. He requested that the Council support Resolution No. 196 because the city needs more single family housing.

Mr. Robert Mercer of 216 S. Whitewater addressed the Council on his concern for a safe walking/biking path along South Whitewater from Dane Street to South Street.

Ald. Beyer requested that a walking/biking path on South Whitewater be placed on the next Streets, Health, Sanitation Committee agenda.

Mr. Dave Schroeder of 765 Lucas Lane thanked the Common Council for the Committee of the Whole meeting last week and thanked the Jefferson County Daily Union for reporting the agenda of tonight's Council meeting in Monday's newspaper.

Mr. Kevin Torme of 736 Lucas Lane also stated that the Committee of the Whole meeting was good last week.

Ms. Linda Allegretti of 905 Rosemary Court voiced her concerns for the intersections of South Main and Plymouth and South Main and W. Riverview Drive due to the congestion of the traffic with the Racine Street bridge closed.

consent agenda

Ald. Beyer introduced Resolution No. 193.

CITY OF JEFFERSON
RESOLUTION nO. 193

BE IT RESOLVED by the Common Council of the City of Jefferson that the consent agenda for March 17, 1998, is hereby adopted.

The consent agenda for tonight includes:

Ald. Beyer, seconded by Ald. Wagner moved to approve Resolution No. 193. The motion carried unanimously.

REVISION TO CHARTER ORDINANCE

Ald. Oppermann introduced Ordinance #5-98 for its first reading.

CITY OF JEFFERSON

CHARTER ORDINANCE #5-98

An Ordinance repealing Charter Ordinance No, 13-77, and creating the offices of the City Administrator and City Clerk/Treasurer.

The Common Council of the City of Jefferson do ordain as follows:

Section 1. Charter Ordinance No. 13-77 is hereby repealed.

Section 2. There is hereby created the Office of City Administrator for the City of Jefferson. 'The City Administrator is here defined as being responsible for carrying out the directives and policies of the Mayor and Common Council, subject to statutory limits which may apply. It is the intent of this Charter Ordinance that the City Administrator shall have clear authority to administer the day-to-day operations of the municipal government, subject only to the restrictions noted above.

Section 3. The City Administrator shall be appointed by a 2/3 vote of the Common Council from a list of not less than three nor more than five candidates, such a list to be presented to the Common Council by the Personnel Committee, after coordination with the Mayor.

Section 4. The City Administrator shall hold office for an indefinite term, subject to removal for cause by a 3/4 vote of all the members of the Common Council, pursuant to Section 17.12(l)(d), WI Stats. The appointment may be terminated by the Administrator upon ninety (90) days written notice to the Mayor and Common Council prior to such termination.

Section 5. In addition to the general duties and responsibilities previously set forth herein, the City Administrator shall:

a. Carry out all directives of the Common Council which require administrative implementation, reporting promptly to the Mayor any difficulties encountered therein;

b. Be responsible for preparation of the annual City budget, in accordance with such guidelines as may be provided by the Common Council; and in coordination with all Department heads, the Committee of Finance, and the Mayor. This budget shall be submitted to the Common Council for approval on a date set by the Council;

c. Keep informed concerning developments in the field of Municipal administration and, from time to time, submit recommendations or suggestions to improve the Municipal government;

d. Keep informed concerning current state and federal legislation affecting the City of Jefferson, and submit appropriate reports and recommendations to the Common Council;

e. Keep informed concerning the availability of State and federal funds for local programs, and assist Department heads and the Common Council in procuring such funds;

f. To make recommendations to the Common Council on appointments and promotions of key personnel;

g. Be responsible for the administrative direction and coordination of all professional employees of the City of Jefferson, to include the Director of Public Works, City Clerk/Treasurer, Assessor, Building Inspector, City Attorney, Health Officer, Public Welfare Director, Chief of Police, Fire Chief, Librarian, and Parks, Recreation and Forester Director;

h. Serve as a personnel officer for the Municipal government. As such, he or she shall see that complete and up-to-date personnel records, to include specific job descriptions for all City employees are kept. He or she shall in conjunction with Department heads evaluate personnel performances on a regular basis, recommend salary and wage scales for City employees not covered by collective bargaining agreements; develop and enforce high standards of performance by City employees; assure that all City employees have proper working conditions; work closely with Department heads to promptly resolve any personnel problems or grievances;

i. Work closely with all Department heads to assure that such personnel and other City employees receive adequate opportunities for training to improve their knowledge and skills; and, act as the approving authority for all requests by City employees to attend conferences, meetings, training schools, etc. pertaining to their employment;

j. In coordination with the Mayor, set the agenda for all meetings of the Common Council. Nothing herein shall be so construed as to give the City Administrator authority to limit or in any way prevent matters from being considered by the Council;

k. To assist the Mayor as required in the performance of his duties;

1. Meet regularly with the Mayor to keep him currently informed about the activities of the Administrator's Office;

m. Keep the Common Council currently informed about the activities of the Administrator's Office, either by written report or oral briefings at regular meetings of the Council,

n. Keep informed concerning current developments pertinent to the responsibilities of the City Plan Commission, advise the Mayor and the Common Council on matters before this body; and serve as secretary of the Plan Commission;

o. Serve as purchasing agent for the City, supervising all purchasing and contracting for supplies and services in conjunction with the Purchasing Committee;

p. Establish procedures to facilitate communications between citizens and the Municipal Government to assure that complaints, grievances, recommendations, and other matters receive prompt attention by a responsible official; and to assure that all such matters are expeditiously resolved;

q. Act as Press Officer for the City. As such he or she shall be the principal spokesperson on all matters within his or her authority and responsibility; and shall assure that the news media are kept fully informed about the operations of the City Government.

Section 6. Selection of the City Administrator shall be purely on merit and with a view to securing the best available appointee for this office. Due consideration shall be given to training, experience, ability and general qualifications and fitness for performing the duties of the office.

Section 7. All officers and employees of the City Hall shall cooperate with and assist the City Administrator so that the municipal Government shall function efficiently and harmoniously.

Section 8. The City Administrator shall establish residency with the City of Jefferson within six (6) months from the date he commences his or her employment as City Administrator.

Section 9. There is hereby created the Office of City Clerk/Treasurer. The City Clerk/Treasurer shall carrying out the duties of City Clerk and City Treasurer as they are set forth by statute, by City Ordinance, and in accordance with such instructions as may be issued by the Common Council, in addition to such other duties as are assigned herein.

Section 10. The City Clerk/Treasurer shall be appointed by a 2/3 vote of the Common Council from a list of not less than three nor more than five candidates, such a list to be presented to the Common Council by the Personnel Committee, after coordination with the Mayor.

Section 11. The City Clerk/Treasurer shall hold office for an indefinite term, subject to removal for cause by a 3/4 vote of all the members of the Common Council, pursuant to Section 17.12(l)(d), WI Stats. The appointment may be terminated by the City Clerk/Treasurer upon ninety (90) days written notice to the Mayor and Common Council prior to such termination.

Section 12. In addition to the general duties and responsibilities previously so forth herein. the City Clerk/Treasurer shall:

a. Report regularly to the Common Council on the current fiscal position of the City and the current status of expenditures relative to the City budget; and assure that all municipal funds are deposited in interest bearing accounts whenever possible;

b. Supervise the complete accounting systems of all City departments and insure that such systems employ the most modem methods possible within financial limitations;

    1. Be responsible for the employment, training, direction, and supervision of all clerical and custodial personnel assigned to the Municipal government;

d. In coordination with the City Administrator, prepare the agenda for all meetings of the Common Council, together with such supporting data as may be required. Nothing herein shall be so construed as to give the City Clerk/Treasurer authority to limit or in any way prevent matters from being considered by the Council;

e. Attend all meetings of the Common Council, keep detailed minutes of all such meetings; and assure that proper records of all Council meetings are maintained;

f. Provide professional staff support to the City Administrator, City Council, and Council committees;

g. manage the City Hall Administrative Office;

h. Perform and/or supervise such areas as: City recordkeeping; City Council proceedings; elections; collection of taxes; fiscal processing; administrative functions as personnel and benefit administration; assisting City Administrator with annual budget preparation and monitoring; permit and license processing; investment monitoring; and City newsletter preparation and distribution.

Section 13. The Common Council may appoint one or more Deputy Clerk/Treasurers to whom the City Clerk/Treasurer may delegate any of the foregoing duties, and may act in the absence of the City Clerk/Treasurer.

Section 14. This is a Charter Ordinance and shall take effect sixty (60) days after its passage and publication, unless within such sixty (60) days after its passage and publication a referendum petition as provided by (SS) 66.01 WI. Slats., shall be filed, in which event this ordinance shall not take effect until it shall have been submitted to a referendum of the electors and approved by a majority of the electors voting thereon.

This is a first reading.

revisions to chapter 1 of the municipal code pertaining to the city administrator and city clerk/treasurer

Ald. Carnes introduced Ordinance #6-98 for its first reading.

CITY OF JEFFERSON

ORDINANCE #6-98

An Ordinance to repeal and recreate Section 1.03(3), and to create Section 1.03(4), of the Municipal Code of the City of Jefferson related to creating the offices of the City Administrator and City Clerk/Treasurer.

The Common Council of the City of Jefferson do ordain as follows:

Section 1. Section 1.03(3) is hereby repealed and recreated to read as follows:

(3) CITY ADMINISTRATOR. (a) Office Created. The Office of City Administrator is hereby created.

    1. Appointment and Term. The City Administrator shall be appointed by a 2/3 vote of the Common Council from a list of not less than three nor more than five candidates, such list to be presented to the Common Council by the Personnel Committee, after coordination with the Mayor. The City Administrator shall hold office for an indefinite term, subject to removal for cause by a 3/4 vote of all the members of the Common Council, pursuant to Section 17.12(l)(d), WI Stats. The appointment may be terminated by the Administrator upon ninety (90) days written notice to the Mayor and Common Council prior to such termination.
    2. Duties. 1. The Administrator shall carry out the duties as they are set forth by City ordinance, and in accordance with such instructions as may be issued by the Council, in addition to other duties as are assigned herein, and he/she shall be responsible for carrying out the directives and policies of the Mayor and Council, subject to statutory limits which may apply. The Administrator shall have clear authority to administer the day-to-day operations of the City government subject only to the restrictions noted above,

2. In addition to the general duties and responsibilities previously set forth herein, the City Administrator shall:

    1. Carry out all directives of the Common Council which require administrative implementation, reporting promptly to the Mayor any difficulties encountered therein;

b. Be responsible for preparation of the annual City budget, in accordance with such guidelines as may be provided by the Common Council; and in coordination with all Department heads, the Committee of Finance, and the Mayor. This budget shall be submitted to the Common Council for approval on a date set by the Council;

c. Keep informed concerning developments in the field of Municipal administration and, from time to time, submit recommendations or suggestions to improve the Municipal government;

d. Keep informed concerning current state and federal legislation affecting the City of Jefferson, and submit appropriate reports and recommendations to the Common Council;

e. Keep informed concerning the availability of State and federal funds for local programs, and assist Department heads and the Common Council in procuring such funds;

f. To make recommendations to the Common Council on appointments and promotions of key personnel;

g. Be responsible for the administrative direction and coordination of ail professional employees of the City of Jefferson, to include the Director of Public Works, City Clerk/Treasurer, Assessor, Building Inspector, City Attorney, Health Officer, Public Welfare Director, Chief of Police, Fire Chief, Librarian, and Parks, Recreation & Forestry Director;

h. Serve as a personnel officer for the Municipal government. As such, he or she shall see that complete and up-to-date personnel records, to include specific job descriptions for all City employees are kept. He or she shall in conjunction with Department heads evaluate personnel performances on a regular basis, recommend salary and wage scales for City employees not covered by collective bargaining agreements; develop and enforce high standards of performance by City employees; assure that all City employees have proper working conditions; work closely with Department heads to promptly resolve any personnel problems or grievances;

i. Work closely with all Department heads to assure that such personnel and other City employees receive adequate opportunities for training to improve their knowledge and skills; and, act as the approving authority for all requests by City employees to attend conferences, meetings, training schools, etc. pertaining to their employment;

j. In coordination with the Mayor, set the agenda for all meetings of the Common Council, together with such supporting data as may be required. Nothing herein shall be so construed as to give the City Administrator authority to limit or in any way prevent matters from being considered by the Council;

k. To assist the Mayor as required in the performance of his duties;

1. Meet regularly with the Mayor to keep him currently informed about the activities of the Administrator's Office;

m. Keep the Common Council currently informed about the activities of the Administrator's Office, either by written report or oral briefings at regular meetings of the Council,

n. Keep informed concerning current developments pertinent to the responsibilities of the City Plan Commission, advise the Mayor and the Common Council on matters before this body; and serve as secretary of the Plan Commission;

o. Serve as purchasing agent for the City, supervising all purchasing and contracting for supplies and services in conjunction with the Purchasing Committee;

p. Establish procedures to facilitate communications between citizens and the Municipal Government to assure that complaints, grievances, recommendations, and other matters receive prompt attention by a responsible official; and to assure that all such matters are expeditiously resolved;

q. Act as Press Officer for the City. As such he or she shall be the principal spokesperson on all matters within his or her authority and responsibility; and shall assure that the news media are kept fully informed about the operations of the City Government.

r. All officers and employees of the City Hall shall cooperate with and assist the City Administrator so that the municipal Government shall function efficiently and harmoniously.

s. The City Administrator shall establish residency with the City of Jefferson within six (6) months from the date he commences his or her employment as City Administrator.

Section 2. Section 1.03(4) is hereby created to read as follows:

(4) CITY CLERK/TREASURER. (a) Office created. The Office of City Clerk/Treasurer is hereby created. Any reference in this code to Clerk or Treasurer shall mean the City Clerk/Treasurer.

    1. Appointment and Term. The City Clerk/Treasurer shall be appointed by a 2/3 vote of the Common Council from a list of not less than three nor more than five candidates, such list to be presented to the Common Council by the Personnel Committee, after coordination with the City Administrator. The City Clerk/Treasurer shall hold office for an indefinite term, subject to removal for cause by a 3/4 vote of all the members of the Common Council, pursuant to Section 17.12(l)(d), WI Stats. The appointment may be terminated by the City Clerk/Treasurer upon ninety (90) days written notice to the Mayor and Common Council prior to such termination.
    2. 1. Duties. The City Clerk/Treasurer shall carrying out the duties of City Clerk and City Treasurer as they are set forth by statute, by City Ordinance, and in accordance with such instructions as may be issued by the Common Council, in addition to such other duties as are assigned herein.

2. In addition to the general duties and responsibilities previously so forth herein. the City Clerk/Treasurer shall:

a. Report regularly to the Common Council on the current fiscal position of the City and the current status of expenditures relative to the City budget; and assure that all municipal funds are deposited in interest bearing accounts whenever possible;

b. Supervise the complete accounting systems of all City departments and insure that such systems employ the most modern methods possible within financial limitations;

    1. Be responsible for the employment, training, direction, and supervision of all clerical and custodial personnel assigned to the Municipal government;
    2. In coordination with the City Administrator, prepare the agenda for all meetings of the Common Council, together with such supporting data as may be required. Nothing herein shall be so construed as to give the City Clerk/Treasurer authority to limit or in any way prevent matters from being considered by the Council;

e. Attend all meetings of the Common Council, keep detailed minutes of all such meetings; and assure that proper records of all Council meetings are maintained;

f. Provide professional staff support to the City Administrator, City Council, and Council committees;

g. manage the City Hall Administrative Office;

h. Perform and/or supervise such areas as: City recordkeeping; City Council proceedings; elections; collection of taxes; fiscal processing; administrative functions as personnel and benefit administration; assisting City Administrator with annual budget preparation and monitoring; permit and license processing; investment monitoring; and City newsletter preparation and distribution.

  1. Deputy Clerk/Treasurer. The Common Council may appoint one or more Deputy Clerk/Treasurers to whom the City Clerk/Treasurer may delegate any of the foregoing duties, and may act in the absence of the City Clerk/Treasurer.

This is a first reading.

resolution repealing the west puerner street location for the police department building

Ald. Wendorf introduced Resolution No. 194.

CITY OF JEFFERSON
RESOLUTION nO. 194

BE IT RESOLVED by the Common Council of the City of Jefferson that Resolution No. 16 adopted on May 6, 1997, authorizing the construction of the new police department building on West Puerner Street is hereby repealed.

Ald. Wendorf, seconded by Ald. Wagner moved to approve Resolution No. 194.

Ald. Carnes stated that the Council has gone over this so often, but the bottom line is that he has heard from several residents that West Puerner Street is the right location for the new police department.

Ald. Beyer stated that she feels that the Council needs to stick with the work that was done by the Facilities Committee and stand behind the West Puerner Street site. Ald. Beyer also stated that she has had many calls in favor of the Wet Puerner Street site.

Ald. Wendorf stated that his main interest is the construction of a much needed new police department and the West Puerner Street location is no longer a viable option.

Ald. Wagner stated that he agrees with Ald. Wendorf. The Council should eliminate this site or the referendum will fail.

Ald. Beyer stated that she feels that it is a misconception that we will never have a new police department. If the referendum doesn't pass, the Council will then look at other options.

Ald. Wendorf stated that he wants to see the police department started this year.

Ald. Oppermann stated that he has heard from lots of people on both sides of this issue. He feels that the people have the right to chose and should let them vote before the Council does anything else.

Ald. Wendorf stated that he believes the site will be voted down because of the lawsuit against the conditional use even if the referendum passes.

Ald. Polk asked Atty. Scheibel what he feels about the lawsuit against the conditional use.

City Attorney Scheibel stated that there are two conditional uses on the property. A conditional use was granted over 10 years ago for all but 100' of the current parcel. Then last December a second conditional use was granted which covers the entire parcel. The Plan Commission was right to grant the conditional use unless it could be proven to be a safety concern or determined to cause land values in the area to go down. The City will have expert witnesses, such as our city assessor, that will state that a police or fire department building does not decrease the value of an area. Of course, the other side will have their experts, too.

Ald. Hetzel asked how long it will take to have a hearing on the conditional use after the election is over.

Attorney Scheibel stated that the hearing would be set before the end of April.

Ald. Polk stated that he has spoken with the city's assessor, Keith Munson, who has stated that there is no effect on land values due to a police or fire department being built in the area.

Ald. Hetzel stated that he was going to vote yes to this resolution to appeal the West Puerner Street location until he started receiving telephone calls saying that the Puerner street location is a good location and will compliment the neighborhood. Ald. Hetzel stated that now he is going to vote no and wait to see what the entire community has to say at the election.

Roll was then called on Resolution No. 194 to repeal the West Puerner Street location for the proposed Police Department building. On call of the roll: Ald. Wagner and Ald. Wendorf voted aye; Ald. Carnes, Ald. Polk, Ald. Hetzel, Ald. Oppermann and Ald. Beyer voted no. The resolution was defeated 5 to 2.

Mayor Brawders then removed Resolution No. 195, to withdraw the conditional use request for the West Puerner Street site, and No. 196, pertaining to the sale of the West Puerner Street property for single family residential lots, from the agenda since they no longer were relevant due to the outcome of the vote on Resolution No. 194.

 

cancellation and rescheduling of april 7 common council meeting

Ald. Beyer introduced Resolution No. 197.

CITY OF JEFFERSON
RESOLUTION nO. 197

BE IT RESOLVED by the Common Council of the City of Jefferson that the regularly scheduled April 7 Common Council meeting is canceled due to the Spring Election and,

BE IT FURTHER RESOLVED that the Council meeting will be rescheduled to Tuesday, March 31, 1998.

Ald. Beyer, seconded by Ald. Carnes moved to approve Resolution No. 197. The motion carried on a voice vote.

SPECIAL ASSESSMENT FOR IMPROVEMENTS ON SOUTH DEWEY AVENUE

Ald. Oppermann introduced Resolution No. 198.

CITY OF JEFFERSON

PRELIMINARY RESOLUTION NO. 198

BE IT RESOLVED by the Common Council of the City of Jefferson, Wisconsin:

  1. That the Common Council declares its intention under Section 66.60 of the Wisconsin Statutes to levy special assessments upon the following described properties benefited by the proposed improvements, which improvements and assessments constitute an exercise of the City's police powers:
  2. Curb and Gutter, Storm Sewer, Sanitary Sewer, Water Main, and Bituminous Improvements on South Dewey Avenue from East Clancy Street to East Spring Street.

  3. The Common Council determines that the improvements and assessments constitute an exercise of the City's police powers, properties to be assessed are benefited by the project and the amounts assessed against each parcel shall be based on front footages.
  4. The Assessments against any parcel may be paid in full or in 4 annual installments when arrangements have been made with the City Administrator.
  5. The City Engineer shall prepare a report which will consist of the following:
    a. Plans and specifications for the improvements
    b. An estimate of the entire cost of the improvements.
    c. Schedule of proposed assessments.
  6. The City Administrator is hereby directed to give a Class One Notice of public hearing pertaining to the proposed projects as specified in section 66.60 of the Wisconsin Statutes, scheduled for March 31, 1998, at 7:30 p.m. in the City Council Chambers, 317 S. Main Street, Jefferson, Wisconsin.

Ald. Oppermann, seconded by Ald. Beyer moved to approve Resolution No. 198. The motion carried unanimously.

RESOLUTION TO APPROVE A QUIT CLAIM DEED TO WILLIAM & LINDA MILLER FOR DEED GAP LANDS ALONG WEST PUERNER STREET

Ald. Polk introduced Resolution No. 199.

CITY OF JEFFERSON
RESOLUTION nO. 199

BE IT RESOLVED by the Common Council of the City of Jefferson that the quit claim deed to William & Linda Miller for the deed gap lands along West Puerner Street is hereby approved.

Ald. Polk, seconded by Ald. Wendorf moved to approve Resolution No. 199.

City Engineer Ludwig explained that Mr. Miller hired a surveyor to work on the subdividing of his property and it was discovered that there is a 100' gap of land that has not been recognized as being a part of the Miller property or as a part of the city's property. It has been omitted since 1860. This quit claim deed will remove any unforeseen claim that the city could have on the property, clearing the way for Mr. Miller to add it to his property.

A voice vote was then taken on Resolution No. 199. The motion carried.

CONTRACT for sidewalk project on n. jackson

Ald. Carnes introduced Resolution No. 200.

CITY OF JEFFERSON
RESOLUTION nO. 200

BE IT RESOLVED by the Common Council of the City of Jefferson that the City Administrator is hereby authorized to contract with Venske Construction for the completion of sidewalk project on North Jackson Avenue of approximately 10,000 sq. ft. at a cost of $1.78 per sq. ft.

Ald. Carnes, seconded by Ald. Wendorf moved to approve Resolution No. 200.

Ald. Wagner stated that he had not been in favor of sidewalk on both sides of North Jackson last year and, therefore, he will not support this resolution.

Ald. Oppermann asked for a clarification on this project from the City Engineer.

City Engineer Ludwig explained that this contract is to finish the sidewalk project that was begun in 1997. The contractor that won the bid last year to do the sidewalk backed out of their contract.

Roll was then called on Resolution No. 200. On call of the roll: Ald. Wendorf, Ald. Carnes, Ald. Polk, Ald. Hetzel, Ald. Oppermann and Ald. Beyer voted aye; Ald. Wagner voted no. The motion carried 6 to 1.

1997 COMPLIANCE MAINTENANCE ANNUAL REPORT FOR THE WWTP

Ald. Hetzel introduced Resolution No. 201.

CITY OF JEFFERSON

RESOLUTION NO. 201

BE IT RESOLVED by the Common Council of the City of Jefferson that the Common Council hereby informs the Department of Natural Resources that said Council has reviewed the Compliance Maintenance Annual Report for calendar year 1997, which is attached hereto as part of this resolution.

Ald. Hetzel, seconded by Ald. Wagner moved to approve Resolution No. 201.

Wastewater Treatment Plant Superintendent Mike Kelly explained the report to the Common Council. Pointing out that the current wastewater treatment plant is reaching 90% of capacity and it is time for some serious plans to expand the plant. Sludge storage is the major deficiency at the current plant. The city's wastewater treatment plant has only 100 days of storage, and the DNR standard is to have 180 days of storage available.

Superintendent Kelly also reported that the draft report should be arriving in a couple of weeks on the design study that has been completed on the plant.

Roll was then called on Resolution No. 201. The motion carried unanimously.

AUTHORIZE WASTEWATER TREATMENT PLANT INSTRUMENTATION UPGRADE

Ald. Polk introduced Resolution No. 202.

CITY OF JEFFERSON

RESOLUTION NO. 202

BE IT RESOLVED by the Common Council of the City of Jefferson, Wisconsin that the City Administrator is hereby authorized to purchase the following equipment for the Wastewater Treatment Plant in instrumentation upgrades:

Submersible Level Transmitters from TMI/Viatran $2,522

pH Sensor and Transmitter from Energenecs/Royce $1,380

Doppler Flow Transmitters from Energenecs $6,020

Gas Flow Meters from Marshall w. Nelson/ROOTS $ 600

Control Panel Parts and Construction from Boudry $7,350

Hoffman Enclosures from Boggis-Johnson $ 497

Ald. Polk, seconded by Ald. Beyer moved to approve Resolution No. 202.

Superintendent Mike Kelly explained that the requested purchases are part of the upgrade package discussed and budgeted for last fall. This equipment will help the existing equipment in the wastewater plant run more efficiently.

Roll was then called on Resolution No. 202. The motion carried unanimously.

RESOLUTION FOR OUTDOOR RECREATION AIDS (WESTPHAL PROPERTY)

Ald. Oppermann introduced Resolution No. 203.

CITY OF JEFFERSON

RESOLUTION NO. 203

WHEREAS, the City of Jefferson is interested in acquiring or developing lands for public outdoor recreation purposes as described in the application; and

WHEREAS, financial aid is required to carry out the project;

THEREFORE, BE IT RESOLVED, that the City of Jefferson has budgeted a sum sufficient to complete the project, and

HEREBY AUTHORIZES Scott Endl, 115 East Greenwood Street, Jefferson City resident to act on behalf of the City of Jefferson to:
- Submit an application to the State of Wisconsin Department of Natural Resources for any financial aid that may be available;
- Sign documents; and
- Take necessary action to undertake, direct and complete the approved project;

BE IT FURTHER RESOLVED that the City of Jefferson will comply with state or federal rules for the programs; may perform force account work; will maintain the completed project in an attractive, inviting and safe manner; will keep the facilities open to the general public during reasonable hours consistent with the type of facility; and will obtain from the State of Wisconsin Department of Natural Resources or the National Park Service approval in writing before any change is made in the use of the project site.

Ald. Oppermann, seconded by Ald. Carnes moved to approve Resolution No. 203.

City Administrator Schornack explained that the Wisconsin Department of Natural Resources has a 50/50 grant program available to help with the acquiring and developing of park land. The DNR has stated that there is funding available immediately after submittal of the application. Scott Endl had started the application process before he left the City and has offered to complete this grant application. The City Attorney is working on the offer to purchase for the Westphal property.

Ald. Oppermann explained that this grant is for a 15 acre parcel on the north side of the city adjacent to Watertown Avenue, just south of the Riverview Heights South subdivision. Over $50,000 of the city's portion of the land purchase has been collected from developers through the park fees set by the city. Only $20,000 of the $149,000 will come from moneys budgeted on the tax roll.

The plan is to develop the park in phases. The first phase will be an access road; then a tot lot in the area fronted by Watertown Avenue; then picnic areas and ball fields.

It was explained that this parcel has 400 to 500 feet of river frontage and is almost the last available land in the north end of the City.

Ald. Beyer stated that she was in favor of this park. It will ensure some green space in an area that is about to add over 90 homes in the area.

Ald. Wagner stated that he will not support this resolution. He believes that 15 acres is more than is needed. The expenses to the city come later with the maintenance of this much park land.

Roll was then called on Resolution No. 203. On call of the roll: Ald. Beyer, Ald. Wendorf, Ald. Carnes, Ald. Polk, Ald. Hetzel, and Ald. Oppermann voted aye; Ald. Wagner voted no. The motion carried 6 to 1.

Authorizing Computer Upgrade Purchases

Ald. Wendorf introduced Resolution No. 204.

CITY OF JEFFERSON
RESOLUTION nO. 204

BE IT RESOLVED by the Common Council of the City of Jefferson that the City Administrator is hereby authorized to purchase the following computer equipment from the dealers listed:

Ald. Wendorf, seconded by Ald. Oppermann moved to approve Resolution No. 204.

Ald. Wendorf stated that the Finance Committee reviewed the proposed computer upgrades which were budgeted for in the 1998 budget, and they were unanimously approved.

On call of the roll, the motion carried unanimously to purchase the computer equipment as presented.

Ald. Wagner, seconded by Ald. Beyer, moved to adjourn to Closed Session pursuant to Section 19.85(1)(c) of the Wisconsin State Statutes to discuss the Hire of an Office Clerk.

On call of the roll, the motion carried unanimously.

Ald. Beyer, seconded by Ald. Oppermann, moved to reconvene to open session.

On call of the roll, the motion carried unanimously.

hire of administrative office clerk

Ald. Carnes introduced Resolution No. 205.

CITY OF JEFFERSON
RESOLUTION nO. 205

BE IT RESOLVED by the Common Council of the City of Jefferson that Mrs. Tammy Douglas is hereby hired for the position of Administrative Office Clerk at a wage of $8.00 per hour.

Ald. Carnes, seconded by Ald. Beyer moved to approve Resolution No. 205.

Ald. Wagner stated that the Personnel Committee was unanimous in recommending Mrs. Douglas for the position of office clerk.

The Mayor called for a voice vote. The motion carried to hire Mrs. Tammy Douglas.

REPORTS

CHIEF OF POLICE

Chief Besel reported on the detour routes which took effect on Monday, due to the closing of the Racine Street bridge.

CITY ENGINEER

City Engineer Ludwig reported that the D.O.T. will be closing the intersection of E. Racine and Main Street after March 16 to work on the reconstruction of the Main and Racine intersection. Two lanes will remain open for Highway 26/Main Street traffic to travel north and south. The west side of the intersection will be worked on from March 16 through May 15. Then the east side of the intersection will be worked on from May 15 through June 15.

City Engineer Ludwig also reported on the proposed dates for Professor Wayne Tlusty to make a presentation to the public on signs and urban development. It was agreed to set May 7 for this presentation.

The City Engineer also reported on the progress of the construction of South Dewey.

CITY ADMINISTRATOR

City Administrator Schornack reported:

The Administrator was directed to place a sign on the proposed police department site and to check on a P.A. system for the Council Chambers.

COMMITTEES

Ald. Polk of the Streets, Health, Sanitation Committee reported that Streets Superintendent Haffelder has distributed a list of the city streets that will be worked on this season to each council person. It was discussed that the list be placed in the next city newsletter to inform the public of the upcoming work.

Ald. Beyer, seconded by Ald. Polk moved to adjourn the March 17, 1998, meeting of the City of Jefferson Common Council. The motion carried unanimously.

These minutes of the March 17, 1998, meeting of the Common Council are uncorrected. Any corrections made thereto will be noted in the proceedings at which time the minutes are approved.

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