city of jefferson

common council MINUTES
tuesday, march 31, 1998

The Tuesday, March 31, 1998, meeting of the City of Jefferson Common Council was called to order at 7:30 p.m. by Mayor Brawders. Members present: Ald. Wagner, Ald. Carnes, Ald. Polk, Ald. Hetzel, Ald. Oppermann and Ald. Beyer. Ald. Wendorf was absent. Also present were City Administrator Schornack, City Attorney Scheibel, Police Chief Besel, City Engineer Ludwig and Administrative Assistant Elford.

communications

The City Attorney explained a State Attorney General's opinion that there should be no discussion of topics that are not on the agenda by the public in attendance of the meeting to the Common Council. Any discussion of a topic not on the agenda can be construed as a fact-finding time for an elected official, which would allow them to be forming an opinion. This cannot be allowed unless the public has been informed of the possibility of the topic being discussed, otherwise you may be leaving someone out of the conversation that has a differing view and opinion that they want the opportunity to express to the Council.

Mayor Brawders introduced Karey Michaels, the new reporter for the Daily Jefferson County Union that is assigned to cover the City of Jefferson.

Mayor Brawders also publicly apologized to Ms. Rosalie Betzold for any comments he made at the last Common Council meeting in reference to her statements during public participation, which were misinterpreted to be offensive to Ms. Betzold.

public participation

Mr. Don Kraus of 702 Windsor Terrace commented on the resolution on tonight's agenda regarding the 100 block of S. Jackson being a one-way street. Mr. Kraus feels that it is working well, the flow is much better and the Council should leave the one-way designation.

Ms. Hilde Will of 324 N. Elizabeth handed a letter to the Mayor to be distributed to the Council.

Mr. Steve Blaeske of 911 S. Dewey addressed the Common Council on the storm sewer and drainage problems and various other problems between his property and the City that have been ongoing since 1995. Mr. Blaeske's main concern is that with the work being done to construct South Dewey Avenue not adversely effect his property. He would also like to see something done with the storm sewer pipe in his back yard.

Susanne Johann of 431 E. Dodge Street commented in regard to the communication on the open meetings law opinion. She stated that the committee agendas had a line stating "Any Other Business".

The City Administrator stated that the line has been removed from all agendas.

Ms. Johann stated that perhaps the open meeting law opinion could be published in the next city newsletter, to help the public understand its meaning.

Dave Schroeder of 765 Lucas Lane asked if there would be an explanation of the proposed Ordinance #5-98 creating the new Clerk/Treasurer position. It was stated that there would be an explanation when it comes up on the agenda.

PUBLIC HEARING AND FINAL RESOLUTION ON SPECIAL ASSESSMENT POLICE POWERS ON SOUTH DEWEY AVENUE

Mayor Brawders called the public hearing to order.

City Administrator Schornack read the Notice of Public Hearing.

City Engineer Dan Ludwig gave an explanation of the proposed special assessments. He stated that these improvements are part of the South Dewey Avenue construction. This portion of the project runs from 300 feet north of Clancy Street to the north property line of the Calloway Development. The estimated costs to be assessed to the property owners are: $4,494.07 to Steve Blaeske and $49,209.81 to Calloway Development.

Mayor Brawders then announced that if any citizen wished to address the Common Council on this issue, they could stand and give their name and address and address the Council at this time.

Hearing from no one, Mayor Brawders closed the public hearing.

Ald. Polk introduced Final Resolution No. 206.

CITY OF JEFFERSON

FINAL RESOLUTION NO. 206

Final Resolution authorizing curb & gutter, storm sewer, sanitary sewer, water main, and bituminous improvements and levying special assessments against benefited properties.

WHEREAS, the Common Council of the City of Jefferson, Wisconsin, held a public hearing at City Hall at 7:30 p.m. on the 31st day of March, 1998, for the purpose of hearing all interested persons concerning the preliminary report on the following proposed improvements:

396 lineal feet of Curb & Gutter; 305 lineal feet of Sanitary Sewer; 344 lineal feet of Water Main; 53 lineal feet of Storm Sewer; and 6,817 square feet of Bituminous on South Dewey Avenue, adjacent to the Calloway Development (Parcel #06-14-11-41-002) and Steve Blaeske (Parcel #06-14-11-41-012) properties.

NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Jefferson, as follows:

  1. The report pertaining to the above-described public improvement is hereby adopted and approved.
  2. That the City shall carry out the improvements in accordance with the report.
  3. That payment for the improvements shall be made by assessing the costs to the properties benefited as indicated in the report.
  4. That assessments shown in the report representing an exercise of police powers, have been determined on a reasonable basis and are hereby confirmed.
  5. That any interested property owner may object to each assessment separately or all assessments jointly for any purpose.
  6. That the assessments shall be paid in full (or in 4 annual installments) when arrangements have been made in advance with the City Administrator. The minimum principal payments, which shall be allowed under the installment plan, shall be $100 per year. Deferred payment shall bear interest at a rate of 9% per annum on the unpaid balance. Installments or assessments not paid when due shall bear additional interest on the amount due at a rate of 12% per annum.
  7. That the City Administrator shall publish this resolution as a Class One Notice and shall mail a copy of this resolution and a statement of final assessment against the benefited property to every property owner who's name appears on the assessment roll and whose post office address is known or can with reasonable diligence be ascertained.

Ald. Polk, seconded by Ald. Oppermann moved to approve Final Resolution No. 206.

On call of the roll, the motion carried unanimously.

consent agenda

Ald. Beyer introduced Resolution No. 207.

CITY OF JEFFERSON
RESOLUTION nO. 207

BE IT RESOLVED by the Common Council of the City of Jefferson that the consent agenda for March 31, 1998, is hereby adopted.

The consent agenda for tonight includes:

Ald. Beyer, seconded by Ald. Wagner moved to approve Resolution No. 207.

On call of the roll, the motion carried unanimously.

proposed ordinance to remove parking spaces on west racine in front of the fairview inn

Ald. Hetzel introduced Ordinance #7-98 for its first reading.

CITY OF JEFFERSON

PROPOSED ORDINANCE #7-98

An Ordinance to Amend Section 7.03(4)(h) of the Municipal Traffic Code Related to No Parking Zones.

The Common Council of the City of Jefferson do ordain as follows:

Section 1. Section 7.03(4)(h) is hereby amended to add the following no parking zone:

West Racine Street beginning 9 feet east of the east property line of 711 W. Racine Street and extending 75 feet to the west driveway.

Section 2. This ordinance shall take effect upon passage and publication as required by law.

This is a first reading.

proposed ordinance to reduce the speed on north main from puerner to the north city limits

Ald. Wagner introduced Ordinance #8-98 for its first reading.

city of jefferson

PROPOSED ORDINANCE #8-98

An ordinance to amend Chapter 7.04 of the Traffic Code of the City of Jefferson pertaining to Speed Limits.

The Common Council of the City of Jefferson do ordain as follows:

Section 1. Chapter 7.04(2) of the Traffic Code of the City of Jefferson is hereby amended by adding the following to the 35-mph limit:

North Main Street from the north intersection with Puerner Street to the north 2,760'

Section 2. This ordinance shall take effect upon passage and publication as required by law.

This is a first reading.

resolution repealing resolution no. 120 designating the 100 block of south jackson avenue as a one-way street

Ald. Carnes introduced Resolution No. 208.

CITY OF JEFFERSON
RESOLUTION nO. 208

BE IT RESOLVED by the Common Council of the City of Jefferson that Resolution No. 120 adopted on December 2, 1997, designating one-way traffic flowing to the south on the 100 block of South Jackson Avenue is hereby repealed.

Ald. Carnes, seconded by Ald. Beyer (for discussion) moved to approve Resolution No. 208.

The Regulatory Committee voted against repealing the one-way street designation.

Chief Besel stated that in the times he and his officers have observed, the one-way street is working well.

Mayor Brawders stated that the Jefferson Bus Company is satisfied with the one-way designation.

Ald. Carnes stated that he is still not a proponent of one-way streets anywhere. He also stated that he was contacted by some residents that wish it to be repealed.

Roll was then called on Resolution No. 208. On call of the roll, Ald. Carnes voted aye, and Ald. Polk, Ald. Hetzel, Ald. Oppermann, Ald. Beyer, and Ald. Wagner voted no. The resolution was defeated 5 to 1.

reimbursement of water & electric utility for sanitary sewer work on south dewey

Ald. Oppermann introduced Resolution No. 209.

CITY OF JEFFERSON
RESOLUTION nO. 209

BE IT RESOLVED by the Common Council of the City of Jefferson that the City Administrator is hereby authorized to reimburse the Jefferson Water & Electric Utility for sanitary sewer work done on South Dewey Avenue in an amount not to exceed $9,130.

Ald. Oppermann, seconded by Ald. Carnes moved to approve Resolution No. 209.

On call of the roll, the motion carried unanimously.

Ald. Wagner, seconded by Ald. Beyer, moved to adjourn to Closed Session pursuant to Section 19.85(1)(c), (e), & (g) of the Wisconsin State Statutes to Discuss Promotion and Compensation, Purchase of Public Property, and Conferring with Legal Counsel.

On call of the roll, the motion carried unanimously.

Ald. Beyer, seconded by Ald. Wagner moved to reconvene to open session. On call of the roll, the motion carried unanimously.

REVISION TO CHARTER ORDINANCE

Ald. Oppermann introduced Ordinance #5-98 for its second reading.

CITY OF JEFFERSON

CHARTER ORDINANCE #5-98

An Ordinance repealing Charter Ordinance No, 13-77, and creating the offices of the City Administrator and City Clerk/Treasurer.

The Common Council of the City of Jefferson do ordain as follows:

Section 1. Charter Ordinance No. 13-77 is hereby repealed.

Section 2. There is hereby created the Office of City Administrator for the City of Jefferson. 'The City Administrator is here defined as being responsible for carrying out the directives and policies of the Mayor and Common Council, subject to statutory limits which may apply. It is the intent of this Charter Ordinance that the City Administrator shall have clear authority to administer the day-to-day operations of the municipal government, subject only to the restrictions noted above.

Section 3. The City Administrator shall be appointed by a 2/3 vote of the Common Council from a list of not less than three nor more than five candidates, such a list to be presented to the Common Council by the Personnel Committee, after coordination with the Mayor.

Section 4. The City Administrator shall hold office for an indefinite term, subject to removal for cause by a 3/4 vote of all the members of the Common Council, pursuant to Section 17.12(l)(d), WI Stats. The appointment may be terminated by the Administrator upon ninety-(90) days written notice to the Mayor and Common Council prior to such termination.

Section 5. In addition to the general duties and responsibilities previously set forth herein, the City Administrator shall:

a. Carry out all directives of the Common Council which require administrative implementation, reporting promptly to the Mayor any difficulties encountered therein;

b. Be responsible for preparation of the annual City budget, in accordance with such guidelines as may be provided by the Common Council; and in coordination with all Department heads, the Committee of Finance, and the Mayor. This budget shall be submitted to the Common Council for approval on a date set by the Council;

c. Keep informed concerning developments in the field of Municipal administration and, from time to time, submit recommendations or suggestions to improve the Municipal government;

d. Keep informed concerning current state and federal legislation affecting the City of Jefferson, and submit appropriate reports and recommendations to the Common Council;

e. Keep informed concerning the availability of State and federal funds for local programs, and assist Department heads and the Common Council in procuring such funds;

f. To make recommendations to the Common Council on appointments and promotions of key personnel;

g. Be responsible for the administrative direction and coordination of all professional employees of the City of Jefferson, to include the Director of Public Works, City Clerk/Treasurer, Assessor, Building Inspector, City Attorney, Health Officer, Public Welfare Director, Chief of Police, Fire Chief, Librarian, and Parks, Recreation and Forester Director;

h. Serve as a personnel officer for the Municipal government. As such, he or she shall see that complete and up-to-date personnel records, to include specific job descriptions for all City employees are kept. He or she shall in conjunction with Department heads evaluate personnel performances on a regular basis, recommend salary and wage scales for City employees not covered by collective bargaining agreements; develop and enforce high standards of performance by City employees; assure that all City employees have proper working conditions; work closely with Department heads to promptly resolve any personnel problems or grievances;

i. Work closely with all Department heads to assure that such personnel and other City employees receive adequate opportunities for training to improve their knowledge and skills; and, act as the approving authority for all requests by City employees to attend conferences, meetings, training schools, etc. pertaining to their employment;

j. In coordination with the Mayor, set the agenda for all meetings of the Common Council. Nothing herein shall be so construed as to give the City Administrator authority to limit or in any way prevent matters from being considered by the Council;

k. To assist the Mayor as required in the performance of his duties;

1. Meet regularly with the Mayor to keep him currently informed about the activities of the Administrator's Office;

m. Keep the Common Council currently informed about the activities of the Administrator's Office, either by written report or oral briefings at regular meetings of the Council,

n. Keep informed concerning current developments pertinent to the responsibilities of the City Plan Commission, advise the Mayor and the Common Council on matters before this body; and serve as secretary of the Plan Commission;

o. Serve as purchasing agent for the City, supervising all purchasing and contracting for supplies and services in conjunction with the Purchasing Committee;

p. Establish procedures to facilitate communications between citizens and the Municipal Government to assure that complaints, grievances, recommendations, and other matters receive prompt attention by a responsible official; and to assure that all such matters are expeditiously resolved;

q. Act as Press Officer for the City. As such he or she shall be the principal spokesperson on all matters within his or her authority and responsibility; and shall assure that the news media are kept fully informed about the operations of the City Government.

Section 6. Selection of the City Administrator shall be purely on merit and with a view to securing the best available appointee for this office. Due consideration shall be given to training, experience, ability and general qualifications and fitness for performing the duties of the office.

Section 7. All officers and employees of the City Hall shall cooperate with and assist the City Administrator so that the municipal Government shall function efficiently and harmoniously.

Section 8. The City Administrator shall establish residency with the City of Jefferson within six (6) months from the date he commences his or her employment as City Administrator.

Section 9. There is hereby created the Office of City Clerk/Treasurer. The City Clerk/Treasurer shall carrying out the duties of City Clerk and City Treasurer as they are set forth by statute, by City Ordinance, and in accordance with such instructions as may be issued by the Common Council, in addition to such other duties as are assigned herein.

Section 10. The City Clerk/Treasurer shall be appointed by a 2/3 vote of the Common Council from a list of not less than three nor more than five candidates, such a list to be presented to the Common Council by the Personnel Committee, after coordination with the Mayor.

Section 11. The City Clerk/Treasurer shall hold office for an indefinite term, subject to removal for cause by a 3/4 vote of all the members of the Common Council, pursuant to Section 17.12(l)(d), WI Stats. The appointment may be terminated by the City Clerk/Treasurer upon ninety-(90) days written notice to the Mayor and Common Council prior to such termination.

Section 12. In addition to the general duties and responsibilities previously so forth herein. the City Clerk/Treasurer shall:

a. Report regularly to the Common Council on the current fiscal position of the City and the current status of expenditures relative to the City budget; and assure that all municipal funds are deposited in interest bearing accounts whenever possible;

b. Supervise the complete accounting systems of all City departments and insure that such systems employ the most modem methods possible within financial limitations;

    1. Be responsible for the employment, training, direction, and supervision of all clerical and custodial personnel assigned to the Municipal government;

d. In coordination with the City Administrator, prepare the agenda for all meetings of the Common Council, together with such supporting data as may be required. Nothing herein shall be so construed as to give the City Clerk/Treasurer authority to limit or in any way prevent matters from being considered by the Council;

e. Attend all meetings of the Common Council, keep detailed minutes of all such meetings; and assure that proper records of all Council meetings are maintained;

f. Provide professional staff support to the City Administrator, City Council, and Council committees;

g. Manage the City Hall Administrative Office;

h. Perform and/or supervise such areas as: City recordkeeping; City Council proceedings; elections; collection of taxes; fiscal processing; administrative functions as personnel and benefit administration; assisting City Administrator with annual budget preparation and monitoring; permit and license processing; investment monitoring; and City newsletter preparation and distribution.

Section 13. The Common Council may appoint one or more Deputy Clerk/Treasurers to whom the City Clerk/Treasurer may delegate any of the foregoing duties, and may act in the absence of the City Clerk/Treasurer.

Section 14. This is a Charter Ordinance and shall take effect sixty (60) days after its passage and publication, unless within such sixty-(60) days after its passage and publication a referendum petition as provided by (SS) 66.01 WI. Slats., shall be filed, in which event this ordinance shall not take effect until it shall have been submitted to a referendum of the electors and approved by a majority of the electors voting thereon.

Ald. Oppermann, seconded by Ald. Beyer moved to approve Proposed Ordinance #5-98.

City Administrator Schornack made a presentation of the charter changes to the Council and the public. He explained that this change has been talked about for over two years. However, with the City Administrator changes in that time frame, the new Administrator needed time to see how the office functioned before making any major changes.

The City Administrator explained that the reasons for adding a city clerk/treasurer were to give the appropriate title and compensation to the people doing the work and for more structure and cross training in the administrative office.

The Administrator also explained that this was not to create a position to hire anyone new, but to promote within.

The Administrator went on to show the structure of several other Wisconsin cities the size of the City of Jefferson. Most cities the size of Jefferson have a separate clerk and treasurer from the Administrator. As a city grows there is a need for a separate clerk and administrator. Even the continuing education available for Administrators and Clerk/Treasurers in the state of Wisconsin is separate.

Marian Walluks of Personnel Advisors was introduced and addressed the Council. She stated that the key to this change is the cross training. The city needs an insurance policy that all functions are covered if any one person is out of the office.

Ald. Wagner stated that he was asked two questions by constituents, which he put to the League of Municipalities. The first question was does the position need to be elected and the League stated that it does not. The second question was do you have to advertise the position and the League also stated no that it can always be a promotion from within.

Ald. Beyer stated that she believed that this was a good structure for the City of Jefferson. Especially with the ability to give structure to the administrative office and cross training.

Roll was then called on proposed Ordinance #5-98. On call of the roll, the motion carried unanimously.

Revisions to chapter 1 of the municipal code pertaining to the city administrator and city clerk/treasurer

Ald. Carnes introduced Ordinance #6-98 for its second reading.

CITY OF JEFFERSON

ORDINANCE #6-98

An Ordinance to repeal and recreate Section 1.03(3), and to create Section 1.03(4), of the Municipal Code of the City of Jefferson related to creating the offices of the City Administrator and City Clerk/Treasurer.

The Common Council of the City of Jefferson do ordain as follows:

Section 1. Section 1.03(3) is hereby repealed and recreated to read as follows:

(3) CITY ADMINISTRATOR. (a) Office Created. The Office of City Administrator is hereby created.

    1. Appointment and Term. The City Administrator shall be appointed by a 2/3 vote of the Common Council from a list of not less than three nor more than five candidates, such list to be presented to the Common Council by the Personnel Committee, after coordination with the Mayor. The City Administrator shall hold office for an indefinite term, subject to removal for cause by a 3/4 vote of all the members of the Common Council, pursuant to Section 17.12(l)(d), WI Stats. The appointment may be terminated by the Administrator upon ninety-(90) days written notice to the Mayor and Common Council prior to such termination.
    2. Duties. 1. The Administrator shall carry out the duties as they are set forth by City ordinance, and in accordance with such instructions as may be issued by the Council, in addition to other duties as are assigned herein, and he/she shall be responsible for carrying out the directives and policies of the Mayor and Council, subject to statutory limits which may apply. The Administrator shall have clear authority to administer the day-to-day operations of the City government subject only to the restrictions noted above,

2. In addition to the general duties and responsibilities previously set forth herein, the City Administrator shall:

    1. Carry out all directives of the Common Council which require administrative implementation, reporting promptly to the Mayor any difficulties encountered therein;

b. Be responsible for preparation of the annual City budget, in accordance with such guidelines as may be provided by the Common Council; and in coordination with all Department heads, the Committee of Finance, and the Mayor. This budget shall be submitted to the Common Council for approval on a date set by the Council;

c. Keep informed concerning developments in the field of Municipal administration and, from time to time, submit recommendations or suggestions to improve the Municipal government;

d. Keep informed concerning current state and federal legislation affecting the City of Jefferson, and submit appropriate reports and recommendations to the Common Council;

e. Keep informed concerning the availability of State and federal funds for local programs, and assist Department heads and the Common Council in procuring such funds;

f. To make recommendations to the Common Council on appointments and promotions of key personnel;

g. Be responsible for the administrative direction and coordination of ail professional employees of the City of Jefferson, to include the Director of Public Works, City Clerk/Treasurer, Assessor, Building Inspector, City Attorney, Health Officer, Public Welfare Director, Chief of Police, Fire Chief, Librarian, and Parks, Recreation & Forestry Director;

h. Serve as a personnel officer for the Municipal government. As such, he or she shall see that complete and up-to-date personnel records, to include specific job descriptions for all City employees are kept. He or she shall in conjunction with Department heads evaluate personnel performances on a regular basis, recommend salary and wage scales for City employees not covered by collective bargaining agreements; develop and enforce high standards of performance by City employees; assure that all City employees have proper working conditions; work closely with Department heads to promptly resolve any personnel problems or grievances;

i. Work closely with all Department heads to assure that such personnel and other City employees receive adequate opportunities for training to improve their knowledge and skills; and, act as the approving authority for all requests by City employees to attend conferences, meetings, training schools, etc. pertaining to their employment;

j. In coordination with the Mayor, set the agenda for all meetings of the Common Council, together with such supporting data as may be required. Nothing herein shall be so construed as to give the City Administrator authority to limit or in any way prevent matters from being considered by the Council;

k. To assist the Mayor as required in the performance of his duties;

1. Meet regularly with the Mayor to keep him currently informed about the activities of the Administrator's Office;

m. Keep the Common Council currently informed about the activities of the Administrator's Office, either by written report or oral briefings at regular meetings of the Council,

n. Keep informed concerning current developments pertinent to the responsibilities of the City Plan Commission, advise the Mayor and the Common Council on matters before this body; and serve as secretary of the Plan Commission;

o. Serve as purchasing agent for the City, supervising all purchasing and contracting for supplies and services in conjunction with the Purchasing Committee;

p. Establish procedures to facilitate communications between citizens and the Municipal Government to assure that complaints, grievances, recommendations, and other matters receive prompt attention by a responsible official; and to assure that all such matters are expeditiously resolved;

q. Act as Press Officer for the City. As such he or she shall be the principal spokesperson on all matters within his or her authority and responsibility; and shall assure that the news media are kept fully informed about the operations of the City Government.

r. All officers and employees of the City Hall shall cooperate with and assist the City Administrator so that the municipal Government shall function efficiently and harmoniously.

s. The City Administrator shall establish residency with the City of Jefferson within six (6) months from the date he commences his or her employment as City Administrator.

Section 2. Section 1.03(4) is hereby created to read as follows:

(4) CITY CLERK/TREASURER. (a) Office created. The Office of City Clerk/Treasurer is hereby created. Any reference in this code to Clerk or Treasurer shall mean the City Clerk/Treasurer.

    1. Appointment and Term. The City Clerk/Treasurer shall be appointed by a 2/3 vote of the Common Council from a list of not less than three nor more than five candidates, such list to be presented to the Common Council by the Personnel Committee, after coordination with the City Administrator. The City Clerk/Treasurer shall hold office for an indefinite term, subject to removal for cause by a 3/4 vote of all the members of the Common Council, pursuant to Section 17.12(l)(d), WI Stats. The appointment may be terminated by the City Clerk/Treasurer upon ninety-(90) days written notice to the Mayor and Common Council prior to such termination.
    2. 1. Duties. The City Clerk/Treasurer shall carrying out the duties of City Clerk and City Treasurer as they are set forth by statute, by City Ordinance, and in accordance with such instructions as may be issued by the Common Council, in addition to such other duties as are assigned herein.

2. In addition to the general duties and responsibilities previously so forth herein. the City Clerk/Treasurer shall:

a. Report regularly to the Common Council on the current fiscal position of the City and the current status of expenditures relative to the City budget; and assure that all municipal funds are deposited in interest bearing accounts whenever possible;

b. Supervise the complete accounting systems of all City departments and insure that such systems employ the most modern methods possible within financial limitations;

    1. Be responsible for the employment, training, direction, and supervision of all clerical and custodial personnel assigned to the Municipal government;
    2. In coordination with the City Administrator, prepare the agenda for all meetings of the Common Council, together with such supporting data as may be required. Nothing herein shall be so construed as to give the City Clerk/Treasurer authority to limit or in any way prevent matters from being considered by the Council;

e. Attend all meetings of the Common Council, keep detailed minutes of all such meetings; and assure that proper records of all Council meetings are maintained;

f. Provide professional staff support to the City Administrator, City Council, and Council committees;

g. manage the City Hall Administrative Office;

h. Perform and/or supervise such areas as: City recordkeeping; City Council proceedings; elections; collection of taxes; fiscal processing; administrative functions as personnel and benefit administration; assisting City Administrator with annual budget preparation and monitoring; permit and license processing; investment monitoring; and City newsletter preparation and distribution.

  1. Deputy Clerk/Treasurer. The Common Council may appoint one or more Deputy Clerk/Treasurers to whom the City Clerk/Treasurer may delegate any of the foregoing duties, and may act in the absence of the City Clerk/Treasurer.

Ald. Carnes, seconded by Ald. Oppermann moved to approve Proposed Ordinance #6-98.

City Administrator Schornack reviewed with the Council that this ordinance spells out the duties of the City Clerk/Treasurer and adds them to the city's municipal code.

On call of the roll, the motion carried unanimously.

 

APPROVAL OF CLASS DESCRIPTIONS FOR CITY CLERK/TREASURER, DEPUTY CITY CLERK/TREASURER AND ADMINISTRATIVE OFFICE ASSISTANT

Ald. Wagner introduced Resolution No. 210.

CITY OF JEFFERSON

RESOLUTION NO. 210

BE IT RESOLVED by the Common Council of the City of Jefferson, Wisconsin to approve class descriptions for the positions of City Clerk/Treasurer, Deputy City Clerk/Treasurer and Administrative Office Assistant. These class descriptions will take affect when Charter Ordinance No. 5-98 becomes effective.

Ald. Wagner, seconded by Ald. Carnes moved to approve Resolution No. 210. The motion carried on a voice vote.

APPOINTMENT OF CITY CLERK/TREASURER, DEPUTY CITY CLERK/TREASURER AND ADMINISTRATIVE OFFICE ASSISTANT

Ald. Beyer introduced Resolution No. 211.

CITY OF JEFFERSON

RESOLUTION NO. 211

BE IT RESOLVED by the Common Council of the City of Jefferson, Wisconsin that Faith Elford is hereby appointed as City Clerk/Treasurer, Tanya Parlow as Deputy City Clerk/Treasurer and Tammy Douglas as Administrative Office Assistant. These appointments will take affect when Charter Ordinance No. 5-98 becomes effective.

Ald. Beyer, seconded by Ald. Wagner moved to approve Resolution No. 211. The motion carried on a voice vote.

DESIGNATING PAY GRADE AND SALARY/WAGES FOR CITY CLERK/ TREASURER, DEPUTY CITY CLERK/TREASURER AND ADMINISTRATIVE OFFICE ASSISTANT

Ald. Oppermann introduced Resolution No. 212.

CITY OF JEFFERSON

RESOLUTION NO. 212

BE IT RESOLVED by the Common Council of the City of Jefferson that the City Clerk/Treasurer position be placed in pay grade C and the salary be set at $ 39,309 which would not be subject to step increases, the pay grade change and compensation change will take affect when Charter Ordinance No. 5-98 becomes effective, and

BE IT FURTHER RESOLVED that the Deputy City Clerk/Treasurer position be placed in pay grade E and the wage be set at $ 15.2774 per hour which would not be subject to step increases, the pay grade change and compensation change will take affect when Charter Ordinance No. 5-98 becomes effective, and

THEREFORE, BE IT RESOLVED that the Administrative Office Assistant position be placed in pay grade NE and the wage be set at $8.00 per hour.

Ald. Oppermann, seconded by Ald. Beyer moved to approve Resolution No. 212.

City Administrator Schornack stated that Marian Walluks of Personnel Advisors is recommending the new classifications be assigned the noted salary ranges, as stated in her letter of March 5, 1998. The current employees, (Faith Elford and Tanya Parlow) would be re-allocated to the mid-point of the ranges for the classifications of the City Clerk/Treasurer and Deputy City Clerk/Treasurer. It was also explained that the placement of these classifications will be re-reviewed in light of the findings of the classification and compensation study of the remaining non-represented city positions.

Ald. Beyer stated again that this is a positive change for the city.

Ald. Wagner state that the Personnel Committee was unanimous on this resolution. He also stated that he believed that Faith would do a good job in this position.

Roll was then called on Resolution No. 212. On call of the roll, the motion carried unanimously.

memorial resolution for the family of dale veith

Ald. Wagner introduced Resolution No. 213.

CITY OF JEFFERSON
RESOLUTION nO. 213

WHEREAS, God in his infinite mercy, has chosen to call from his life, Dale Veith, and

WHEREAS, Dale served the City of Jefferson as a Alderperson for 10 years, and

WHEREAS, Dale was a most valued and trusted citizen of this community,

NOW THEREFORE BE IT RESOLVED that the Common Council of the City of Jefferson by this resolution extends its sympathy to the family of the late Dale Veith and that a copy of this resolution be sent to the bereaved family.

Ald. Wagner, seconded by Ald. Polk moved to approve Resolution No. 213.

The Mayor called for all those in favor to stand for a moment of silence. All stood in memory of Dale Veith.

 

REPORTS

CHIEF OF POLICE

Chief Besel reported:

CITY ENGINEER

City Engineer Ludwig reported:

CITY ATTORNEY

City Attorney Scheibel reported on the progress of the Braun's Employee Co-op foreclosure.

CITY ADMINISTRATOR

City Administrator Schornack reported:

Ald. Beyer thanked Ald. Hetzel for his time on the City Council.

Ald. Hetzel, seconded by Ald. Polk moved to adjourn the March 31, 1998, meeting of the City of Jefferson Common Council. The motion carried unanimously.

These minutes of the March 31, 1998, meeting of the Common Council are uncorrected. Any corrections made thereto will be noted in the proceedings at which time the minutes are approved.

Please Publish: by Monday

need an affidavit

not in the legal section