MINUTES
CITY OF JEFFERSON COMMON COUNCIL
TUESDAY, JUly 7, 1998

The Tuesday, July 7, 1998, meeting of the City of Jefferson Common Council was called to order at 7:30 p.m. by Mayor Brawders. Members present: Ald. Wagner, Ald. Coffman, Ald. Carnes, Ald. Wenzel, Ald. Stevens, Ald. Johann, Ald. Tennyson and Ald. Beyer. Also present were City Administrator Schornack, City Attorney Scheibel, Police Chief Besel, City Engineer Ludwig and City Clerk/Treasurer Elford.

communications

Mayor Brawders presented the Common Council with three framed land patent documents and a 1837 map of Jefferson County. These items were presented to the City on July 3 by the Bureau of Land Management as a Sesquicentennial gift and thank you for hosting the Burro & Horse Adoptions in Jefferson.

Mayor Brawders also noted that the League of Wisconsin Municipalities publishes a booklet called, "Bright Ideas for Health & Safety In Your Municipality". One of the features in the magazine this month was an idea submitted by Dave Haffelder, our Street Superintendent.

Ald. Johann stated that several Highland Ave. area residents have been calling concerned with the multi-family zoning of the St. Coletta property in the area.

PUBLIC HEARING AND PROPOSED ORDINANCE ON THE STREET DEDICATION OF THE EXTENSION OF MEADOWOOD LANE

Mayor Brawders called the public hearing to order.

City Administrator Schornack read the Notice of Public Hearing.

City Engineer Dan Ludwig gave an explanation of the proposed amendment to the official map. Frank & Shirley Pohlman want to quit claim a strip of property to the City that will be used for the dedication of public right-of-way for Meadowood Lane.

The City already holds an easement on this land for the sanitary and storm sewer. The quit claim is the key item needed by David Rorge to purchase and proceed with preliminary platting of the Larry Pohlman parcel to the west.

The Plan Commission has accepted this dedication. The City, by accepting this quit claim deed, agrees not to special assess the Pohlman's for any improvements to this property until there is a division of the adjacent property, transfer of ownership by the Pohlman's, or five years, whichever occurs first.

Mayor Brawders then announced that if any citizen wished to address the Common Council on this issue, they could stand and give their name and address and address the Council at this time.

Hearing from no one, Mayor Brawders closed the public hearing.

Ald. Johann introduced Ordinance #16-98 for its second reading.

CITY OF JEFFERSON

PROPOSED ORDINANCE # 16-98

An ordinance amending Section 8.01, the Official Map of the City of Jefferson.

The Common Council of the City of Jefferson, Wisconsin, do ordain as follows:

Section 1. The Official Map of the City of Jefferson is hereby amended to include the following street extension of Meadowood Lane.

Commencing at the SE corner of the SE 1/4 of Section 10, Town 6 North, Range 14 East; thence N. 2o 30' W. along the East line of said Section 10 a distance of 1,359.46 feet; thence N. 85o 41' W. along the South line of the Pohlman Prop., 267.0 feet to the point of beginning; thence N. 4o 10' E. 617.40 feet more or less, to the North line or the Pohlman Prop.; thence N. 52o 22' W. along said North line, 78.98 feet more or less; thence S. 4o 19' W. 660.78 feet more or less, to the South line of the Pohlman Prop.; thence S. 85o 41' E. along said South line 66.0 feet to the point of beginning; all in the City of Jefferson, Jefferson County, Wisconsin.

The above amendments shall be entered and attested to in a Certified copy of the Official Map; and a copy hereof shall be recorded at the office of the Register of Deeds.

Section 2. This ordinance shall take effect and be in full force after passage and publication as provided by law and notification and attestation of the street extensions incorporated herein the Official Map, City of Jefferson.

Ald. Johann, seconded by Ald. Wenzel moved to approve Proposed Ordinance #16-98.

The motion carried unanimously.

consent agenda

Ald. Beyer introduced Resolution No. 38.

CITY OF JEFFERSON
RESOLUTION nO. 38

BE IT RESOLVED by the Common Council of the City of Jefferson that the consent agenda for July 7, 1998 is hereby adopted.

The consent agenda for tonight includes:

Two-Year Licenses: Bridget Bartelt of 313 E. Racine Street., Jefferson and Sally Kerr of W3413 Hwy. 18, Helenville.

A Special Class "B" License to: Conquista Club, for the Jefferson County Fairgrounds on July 11-12, 1998.

Ald. Beyer, seconded by Ald. Wagner moved to approve Resolution No. 38.

The motion carried unanimously.

updating of the municipal codebook

Ald. Tennyson introduced Ordinance #17-98 for its first reading.

CITY OF JEFFERSON

ORDINANCE #17-98


An ordinance to amend the general ordinances of the City of Jefferson, Wisconsin.

WHEREAS, it is deemed expedient and necessary that the Municipal Code of the City of Jefferson be brought up-to-date; and

WHEREAS, ordinances adopted through Ordinance #15-98, dated June 16, 1998, (excluding Ordinance #10-98), and changes necessitated by changes in State law have now been incorporated into the Municipal Code; and

WHEREAS, a copy of such amended Code has been on file and open for public inspection in the office of the City Clerk for not less than 2 weeks, as required by 66.035, Wis. Stats., and notice thereof was given by publication on July 10, 1998, in the Daily Jefferson County Union;

NOW, THEREFORE, the City Council of the City of Jefferson ordains as follows:

Section 1. That the Code of Ordinances in book form entitled, "Municipal Code of the City of Jefferson, Wisconsin", as amended, shall be and hereby is adopted as the general ordinances in and for the City of Jefferson, Wisconsin.

Section 2. This ordinance shall take effect the day after passage and publication as provided by law.

This is a first reading.

 

Acceptance of 1997 GENERAL PURPOSE & SEWER UTILITY FINANCIAL STATEMENTS AND AUDIT REPORTS

Ald. Carnes introduced Resolution No. 39.

CITY OF JEFFERSON

RESOLUTION NO. 39

BE IT RESOLVED by the Common Council of the City of Jefferson that the 1997 General Purpose & Sewer Utility Financial Statements/Audit Reports are hereby accepted.

Ald. Carnes, seconded by Ald. Johann moved to approve Resolution No. 39.

Mr. Kim Tredinnick of Virchow Krause gave an overview of the 1997 Financial Statements and Audit reports of the City. He stated that once again, the City of Jefferson is in very good financial condition, with a higher than average undesignated fund balance and a very low debt load.

Virchow Krause went on to report that our Water & Electric Utility and Sewer Utility Funds are in a very strong financial condition.

Mayor Brawders then called for a voice vote on Resolution No. 39 to accept the 1997 Financial Statements and Audit Reports. The motion carried.

approval of street improvement bids for s. dewey ave., braun ave., copeland ave., and maple grove drive

Ald. Coffman introduced Resolution No. 40.

CITY OF JEFFERSON
RESOLUTION nO. 40

BE IT RESOLVED by the Common Council of the City of Jefferson, Wisconsin, that the City Administrator is hereby authorized to execute the contracts listed below for South Dewey Avenue, Braun Avenue, Copeland Avenue and Maple Grove Drive street improvements, as specified in the bid specifications:

- Ptaschinski Construction of Beaver Dam, WI for curb and gutter construction in an amount not to exceed $21,856.64; and

Ald. Coffman, seconded by Ald. Wenzel moved to approve Resolution No. 40.

Ald. Carnes stated that the Finance Committee voted to recommend Ptaschinski and Frank Brothers.

Ald. Tennyson inquired as to whether we knew any background on the quality of work done by the contractors.

The City Engineer stated that he has personally worked with Ptaschinski and found them very cooperative and willing to do the job they are asked to do. As far as Frank Brothers, the City Engineer stated that he made some inquiries and has been told that they do a quality job.

The Mayor called for a roll call vote on Resolution No. 40. On call of the roll: Ald. Wagner, Ald. Carnes, Ald. Wenzel, Ald. Stevens, Ald. Johann, and Ald. Beyer voted aye; Ald. Coffman voted no; and Ald. Tennyson abstained. The motion carried 6 to 1 with 1 abstention.

REQUEST FROM BRAUN'S DEVELOPMENT, LLC TO AMEND DEVELOPERS AGREEMENT FOR RIVERVIEW HEIGHTS SOUTH

Ald. Stevens introduced Resolution No. 41.

CITY OF JEFFERSON

RESOLUTION NO. 41

BE IT RESOLVED by the Common Council of the City of Jefferson, Wisconsin that the developers agreement for Riverview Heights South be amended to delete the provision that the City would take ownership of a river lot and to add the provision that the City would be given $500 per lot.

Ald. Stevens, seconded by Ald. Beyer moved to approve Resolution No. 41.

The City Administrator gave an explanation of the history of the developer's agreement between the City of Jefferson and Braun's Development LLC. The Administrator stated that the signed developer's agreement does state that the developer shall dedicate Lot #50 to the City.

The City Engineer explained that State Statute does say that the municipality shall have public access to the river in a subdivision along a river.

It was stated that the Finance Committee did not take a vote to recommend. They would like to wait until the Westphal property is decided.

The City Administrator explained that there is a 100-year old problem with the lot line calculations that must be straightened out before the actual closing on the Westphal property can take place. However, the Administrator's main concern is that the letter of credit on the Riverview Heights South subdivision expires on July 31.

Ald. Beyer, seconded by Ald. Stevens moved to amend Resolution No. 41 to state that the Letter of Credit for Riverview Heights South should be reduced (to an amount to be determined by the City Administrator and the City Engineer) and extended for 90 more days.

On a voice vote, the motion to amend Resolution No. 41 carried with one abstention from Ald. Wenzel.

Roll was then called on amended Resolution No. 41. On call of the roll: Ald. Stevens, Ald. Johann, Ald. Tennyson, Ald. Beyer, Ald. Wagner, Ald. Coffman, and Ald. Carnes voted aye; Ald. Wenzel abstained. The motion carried 7 to 0 with one abstention.

LABOR NEGOTIATIONS WITH THE JEFFERSON POLICE OFFICERS ASSOCIATION

Ald. Wagner introduced Resolution No. 42.

CITY OF JEFFERSON

RESOLUTION NO. 42

BE IT RESOLVED by the Common Council of the City of Jefferson that the City Administrator is hereby authorized to commence negotiations with the Jefferson Police Officers' Association and Roger Walsh, of the firm Davis & Kuelthau is hereby retained for legal assistance in said negotiations.

Ald. Wagner, seconded by Ald. Carnes moved to approve Resolution No. 42.

Ald. Wagner stated that the Personnel Committee voted unanimously to recommend this Resolution.

On call of the roll, the motion to authorize the City Administrator to commence negotiations with the Jefferson Police Officers' Association and to hire Roger Walsh, passed unanimously.

EXTENSION OF CONSTRUCTION DEADLINE FOR JEFFRES, LLC. (FAIRWAY PLACE) DEVELOPER'S AGREEMENT

Ald. Wenzel introduced Resolution No. 43.

CITY OF JEFFERSON

RESOLUTION NO. 43

BE IT RESOLVED by the Common Council of the City of Jefferson, Wisconsin, that the City Administrator is hereby authorized to sign an extension of the developer's agreement, to July 31, 1998,with JEFFRES, LLC. upon receipt of an extension to the irrevocable standby letter of credit and performance bond to September 1, 1998, in a form acceptable to the City Attorney.

Ald. Wenzel, seconded by Ald. Beyer moved to approve Resolution No. 43.

The City Administrator explained that the developers agreement has expired. However, there are some storm sewer problems that should be taken care of in the next 2 to 3 weeks, but the City does not want the letter of credit to expire.

Ald. Tennyson stated that he has driven down to South Dewey and is still seeing golf balls on the lawns of the neighbors and feels that Meadow Springs has not complied with the City's request to improve the situation.

The Mayor then called for a voice vote on Resolution No. 43. The motion carried with one no vote from Ald. Tennyson.

AMERITECH VALUELINK EXTRA-SELECT AGREEMENT

Ald. Johann introduced Resolution No. 44.

CITY OF JEFFERSON
RESOLUTION nO. 44

BE IT RESOLVED by the Common Council of the City of Jefferson that the City Administrator is hereby authorized to contract with Ameritech for a three year Ameritech Valuelink Extra-Select Agreement for the City Hall's phone system.

Ald. Johann, seconded by Ald. Stevens moved to approve Resolution No. 44.

Ald. Johann stated that the Finance Committee approved the three program, which should generate a 9% savings.

The Mayor called for a voice vote on Resolution No. 44. The motion carried.

amendment to lease agreement with bert weisflog for steel shed

Ald. Beyer introduced Resolution No. 45.

CITY OF JEFFERSON

RESOLUTION NO. 45

BE IT RESOLVED by the Common Council of the City of Jefferson that the City Administrator is hereby authorized to sign an amendment to the lease agreement with Bert Weisflog for the lease of the 30' x 60' steel shed on the city-owned property located at 1171 N. Dewey Avenue for the period of May 1, 1998 through August 31, 1998 in the amount of $800.

Ald. Beyer, seconded by Ald. Tennyson moved to approve Resolution No. 45.

On a voice vote, the motion carried.

authorizing jefferson family aquatic center repairs

Ald. Coffman introduced Resolution No. 46.

CITY OF JEFFERSON
RESOLUTION nO. 46

BE IT RESOLVED by the Common Council of the City of Jefferson that the City Administrator is hereby authorized to purchase PVC grating and the installation of same by Neuman Pools, Inc. in an amount not to exceed $4,250; and

BE IT FURTHER RESOLVED that this purchase is not a budgeted item. The funding will come from the General Fund and will be accounted against the Aquatic Center budget.

Ald. Coffman, seconded by Ald. Stevens moved to approve Resolution No. 46.

The City Administrator explained that this is the grating at the outer edge of the pool entrance on the shallow side. It is rusted and has some sharp edges and is a liability to the people.

Roll was then called on Resolution No. 46. On call of the roll, the motion carried unanimously.

authorizing ucc-4 termination of security on braun's employee production cooperative

Ald. Carnes introduced Resolution No. 47.

CITY OF JEFFERSON
RESOLUTION nO. 47

BE IT RESOLVED by the Common Council of the City of Jefferson, Wisconsin that the City Administrator is hereby authorized to sign the Termination of Security Interest form UCC-4, with Braun's Employee Production Cooperative as debtor.

Ald. Carnes, seconded by Ald. Johann moved to approve Resolution No. 47.

City Attorney Scheibel explained that since Braun's Employee Cooperative final auction of property is coming up in August, there is no need to have the UCC-4 Security agreement any longer.

On a voice vote, the motion carried with 1 abstention from Ald. Wenzel.

authorizing cancellation of July 21 council meeting

Ald. Wagner introduced Resolution No. 48.

CITY OF JEFFERSON
RESOLUTION nO. 48

BE IT RESOLVED by the Common Council of the City of Jefferson that the regularly scheduled Council meeting of July 21 is hereby cancelled.

Ald. Wagner, seconded by Ald. Beyer moved to approve Resolution No. 48.

The City Administrator explained that the City Clerk and Deputy Clerk will be away at schooling the week of July 12. A suggestion by the City Administrator is for a Committee of the Whole meeting on the 21st to talk about 1999 goal setting with the Council.

The motion carried to cancel the July 21 Council meeting on a voice vote.

Ald. Beyer, seconded by Ald. Tennyson, moved to adjourn to Closed Session pursuant to Section 19.85(1)(c ) & (e) of the Wisconsin State Statutes to discuss the hire of a street crew person and deliberate the purchase of public property.

On call of the roll, the motion carried unanimously.

Ald. Beyer, seconded by Ald. Tennyson, moved to reconvene to open session.

On call of the roll, the motion carried unanimously.

hire of street crew person

Ald. Wenzel introduced Resolution No. 49.

CITY OF JEFFERSON
RESOLUTION nO. 49

BE IT RESOLVED by the Common Council of the City of Jefferson that the City Administrator is hereby authorized to hire Mr. Robert Spiegelhoff for the position of Street Crew Person, at a starting wage of $11.4885 per hour.

Ald. Wenzel, seconded by Ald. Carnes moved to approve Resolution No. 49.

On call of the roll: Ald. Coffman, Ald. Carnes, Ald. Wenzel, Ald. Stevens, Ald. Tennyson, Ald. Johann, and Ald. Beyer voted aye; Ald. Wagner voted no. The motion carried 7 to 1.

REPORTS on work in progress

CITY ENGINEER

The City Engineer Dan Ludwig reported:

CITY ADMINISTRATOR

City Administrator Schornack reported:

COMMITTEES

Ald. Beyer requested that the City Administrator set up a meeting of the Museum Board.

Ald. Beyer stated that the Senior Committee will be meeting on July 13 at 5:00 p.m. in the Council Chambers. Ald. Stevens suggested that the committee should be much smaller to help them get on track. Perhaps a Task Force needs to be formed from within the Committee.

Ald. Carnes stated that the next Police Facility Committee will be July 14 at 7:00 p.m.

City Engineer Dan Ludwig stated that the first Sign Committee meeting will be July 29 at 6:00 p.m.

Ald. Stevens, seconded by Ald. Beyer moved to adjourn the July 7, 1998, meeting of the City of Jefferson Common Council. The motion carried unanimously.

These minutes of the July 7, 1998, meeting of the Common Council are uncorrected. Any corrections made thereto will be noted in the proceedings at which time the minutes are approved.

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