Jefferson City Council - Minutes - 1999

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The Tuesday, January 5, 1999, meeting of the City of Jefferson Common Council was called to order at 7:30 p.m. by Mayor Brawders. Members present: Ald. Wagner, Ald. Coffman, Ald. Carnes, Ald. Wenzel, Ald. Stevens, Ald. Johann, Ald. Tennyson and Ald. Beyer. Also present was City Administrator Schornack, City Attorney Scheibel, Police Chief Besel, City Engineer Ludwig and City Clerk/Treasurer Elford.

public participation

Dave Olsen, CIA Director, announced to the Common Council that the first 1999 "Business After 5" will be held on January 19, at Miss Kitty's Dance Ranch. Ms. Judy Goodson will be the guest speaker and will talk about the Main Street Program in Columbus. An update on the Hwy. 26 detour will also be given.

consent agenda

Ald. Beyer introduced Resolution No. 123.

CITY OF JEFFERSON
RESOLUTION nO. 123

BE IT RESOLVED by the Common Council of the City of Jefferson that the consent agenda for January 5, 1999 is hereby adopted.

The consent agenda for tonight includes:

• Nutrition Site Agreement with Jefferson County.
• 1999 Annual Fire Contracts with Jefferson, Farmington, Aztalan and Oakland Townships.
• Payment Over Contract to Lake Mills Blacktop in an amount not to exceed $5,862.

• Vouchers Payable for December, 1998, and January, 1999, in the amounts of $90,007.03 and $4,622.00 respectively.
• Payroll Summary of December 18, 1998 in the amount of $77,583.51.
• Council Minutes for the regular and closed session meetings of December 15, 1998.

• Licenses as recommended by the Regulatory Committee.
  Operator's licenses to Nicholas Lien, 514 S. Janesville St., Whitewater, upon completion of background check; and Shane Splittgerber, 347 E. Racine St., Jefferson.

Ald. Beyer, seconded by Ald. Tennyson moved to approve Resolution No. 123.

City Attorney Scheibel made one correction to the Closed Session minutes, stating that the resolution should include the wording, "contingent on state approval".

After further discussion regarding the vouchers payable, roll was called on Resolution No. 123. On call of the roll, the motion carried unanimously.

EXTENSION OF DEVELOPERS AGREEMENT AND EXTENSION AND REDUCTION OF LETTER OF CREDIT FOR MILLER SUBDIVISION

Ald. Johann introduced Resolution No. 124.

BE IT RESOLVED by the Common Council of the City of Jefferson, Wisconsin, that the City Administrator is hereby authorized to sign an extension of the developer's agreement to June 1, 1999, with Bill and Linda Miller upon receipt of an extension to the irrevocable standby letter of credit and performance bond to June 30, 1999, in a form acceptable to the City Attorney.

Ald. Johann, seconded by Ald. Beyer moved to approve Resolution No. 124.

The City Administrator explained that the Miller's subdivision is basically done except for one layer of asphalt and some terrace trees. These items will be done in the spring. The Millers' are asking that the outstanding letter of credit be lowered to $5,000, from the original $52,200.

Roll was then called on Resolution No. 124. On call of the roll, the motion carried unanimously.

RATIFICATION OF GROUP AGREEMENT AND APPLICATION FOR INSURANCE

Ald. Carnes introduced Resolution No. 125.

WHEREAS the Common Council of the City of Jefferson, Wisconsin has approved union contracts with the Jefferson Police Officers Association and the American Federation of State, County and Municipal Employees, and

WHEREAS in both of those contracts it was agreed to start a dental insurance program through Blue Cross & Blue Shield to be effective January 1, 1999, and

WHEREAS the City Administrator has signed and forwarded to Blue Cross & Blue Shield the dental insurance agreement and application in order to have it effective on January 1, 1999,

NOW, THEREFORE, BE IT RESOLVED that the Common Council of the City of Jefferson, Wisconsin does ratify the Group Agreement and Application for Insurance for dental insurance with Blue Cross & Blue Shield effective January 1, 1999.

Ald. Carnes, seconded by Ald. Wagner moved to approve Resolution No. 125.

The City Administrator stated that basically this was approved when the Council accepted the new union contracts, however, he wanted the Council to ratify the agreements.

The Personnel Committee is recommending this resolution.

Roll was then called on Resolution No. 125. On call of the roll, the motion carried unanimously.

PREMIUM CONVERSION PLAN

Ald. Wagner introduced Resolution No. 126.

BE IT RESOLVED by the Common Council of the City of Jefferson, Wisconsin that the Common Council adopts the City of Jefferson Premium Conversion Plan and the City Administrator is authorized to sign the Premium Conversion Plan. And,

BE IT FURTHER RESOLVED that the City Administrator and his or her delegate(s) and assign(s) is/are authorized and directed to make a technical amendment to the Plan and to take any and all action(s) that he deems necessary or appropriate to implement the intent of the foregoing resolution, including, but not limited to, making such mirror amendments to the Plan document and preparing and distributing appropriate communications to City employees.

Ald. Wagner, seconded by Ald. Wenzel moved to approve Resolution No. 126.

The City Administrator reported that as a part of the agreement with both the Jefferson Police Officers Association and AFSCME, the Common Council agreed to provide a premium conversion plan. This allows employees to elect to pay their share of health and dental insurance premiums on a pre-tax basis. The Plan is intended to qualify as a "cafeteria plan" under IRS Code section 125.

On call of the roll, the motion carried unanimously.

FINAL PLAT FOR FIRST ADDITION OF FAIRWAY PLACE SUBDIVISION

Ald. Coffman introduced Resolution No. 127.

BE IT RESOLVED by the Common Council of the City of Jefferson that the final plat for the First Addition of Fairway Place subdivision in the City of Jefferson, Jeffres LLC, owner, is hereby approved per the terms and conditions as set forth by the Plan Commission, and

THEREFORE, BE IT FURTHER RESOLVED that the City Clerk/Treasurer is authorized to sign the final plat and sign and certify to the Wisconsin Department of Administration that public sewer will be made available to all lots in the plat.

Ald. Coffman, seconded by Ald. Beyer moved to approve Resolution No. 127. The motion carried unanimously.

Ald. Wagner, seconded by Ald. Tennyson, moved to adjourn to Closed Session pursuant to Section 19.85(1)(c) of the Wisconsin State Statutes to discuss non-union employee compensation.

On call of the roll, the motion carried unanimously.

Ald. Beyer, seconded by Ald. Tennyson moved to reconvene to open session.

On call of the roll, the motion carried unanimously.

1999-2000 NON-UNION COMPENSATION PLAN, MAXIMUM SALARIES AND WAGES, DENTAL INSURANCE

Ald. Wenzel introduced Resolution No. 128.

BE IT RESOLVED by the Common Council of the City of Jefferson

that the 1999/2000 nonunion Compensation Plan be adopted and that the maximum salaries and hourly rates for 1999 & 2000 for the various positions covered by the plan are established as follows:

1999 2000

HOURLY RATES: 1999 2000

BE IT RESOLVED, that summer part-time help in the Public Works and Parks Department be hired in accordance with the following schedule:

BE IT RESOLVED, that for employees hired prior to January 1, 1999 and whose salary or wage exceeds the range maximum will not be held to the range maximum "red circled", which would result in the employee not receiving the full yearly percentage adjustment or performance increases to their salary or wage,

BE IT RESOLVED, that all full-time non-union employees are eligible for dental insurance through Blue Cross and Blue Shield, premiums, which will be paid 75% by the City/25% employee. Regular part-time, non-union employees maintaining 20 hours (or more) per week on a regular basis are eligible for prorated dental insurance benefits based upon the number of hours worked on a weekly basis.

BE IT FURTHER RESOLVED, that wages for any nonunion personnel not specifically delineated above are eligible for a maximum three and three and one half percent increase based on performance and appropriate approval.

WAGE STRUCTURE FOR PART-TIME SEASONAL EMPLOYEES

** These activities may be more or less than one hour in duration. The rates reflect game/match amount paid rather than hourly rates.

Ald. Wenzel, seconded by Ald. Carnes moved to approve Resolution No. 46.

Ald. Johann moved to change the dental insurance premium split to that same as the union, which is 50%/50%. The motion was seconded by Ald. Tennyson.

Ald. Wagner stated that the Personnel Committee voted 2 to 1 for the 75%/25% split.

On call of the roll on the amendment to Resolution No. 128, Ald. Johann, Ald. Tennyson, and Ald. Wagner voted aye; Ald. Beyer, Ald. Coffman, Ald. Carnes, Ald. Wenzel, and Ald. Stevens voted no. The motion was defeated 5 to 3.

Roll was then called on Resolution No. 128. Ald. Wagner, Ald. Coffman, Ald. Carnes, Ald. Wenzel, Ald. Stevens, Ald. Tennyson, and Ald. Beyer voted aye; Ald. Johann voted no. The motion carried 7 to 1.

CHIEF OF POLICE

Chief Besel reported that there is a feasibility study being done on the possibility of a new Police Station being built in conjunction with the new Water & Electric building on Collins Road.

CITY ENGINEER

City Engineer Dan Ludwig reported that an aerial photo of the city will be mounted on the wall in the Council Chambers in the next few weeks.

CITY CLERK/TREASURER

City Clerk/Treasurer Elford reported that the first third of the 1998 tax collection is complete as of December 31. The City does continue collecting until January 31, 1999. Then the County collects the second half.

The City Clerk also reported that all incumbents have turned in papers to run for re-election in April—John Wagner, District B; Margaret Beyer, District D; and Sue Johann and Dave Carnes for Alderperson-at-Large positions. Other candidates that have filed are: Dale Oppermann for Alderperson-at-large; Hilde Will for Alderperson-at-large; and Hilde Will for District B.

The Clerk explained that Ms. Will had filed for District B first. Then she changed her mind and wanted to run for Alderperson-at-large. However, according to state statutes, once a person has filed to be on the ballot, that name cannot be removed unless the person dies. But on the other hand, according to statutes a person can run for more than one non-partisan seat in a local election. Therefore, Ms. Will did choose to file for alderperson-at-large. The State Elections Board stated that it will be up to Ms. Will to let the voters know which seat she would prefer that they vote for her.

CITY ADMINISTRATOR

The City Administrator Dave Schornack reported that the Building Inspector Guy Burlingame is willing to take over the zoning administrator responsibilities immediately and according to the City Attorney, the Jefferson Municipal Code 17.02(3) does say that the zoning administrator is the building inspector. Therefore, Mr. Burlingame is going to take over the responsibilities.

COMMITTEES

Ald. Stevens stated that the Police Facility Committee will be meeting as soon as the feasibility study is done on the future Water & Electric site. At their last meeting, the Police Facility Committee had a tour of the Middle School and the old Schweiger garage.

Senior Center Committee met this evening to create a Board of Directors, a stipulation before they can reach tax exempt status. The Senior Center Facility Committee has also recommended an architect.

Ald. Coffman stated that Sign Committee is meeting with Guy Burlingame on the 13^th.

Ald. Tennyson, seconded by Ald. Stevens moved to adjourn the January 5, 1999, meeting of the City of Jefferson Common Council. The motion carried unanimously.

These minutes of the January 5, 1999, meeting of the Common Council are uncorrected. Any corrections made thereto will be noted in the proceedings at which time the minutes are approved.

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