Jefferson City Council - Minutes - 1999

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MINUTES
city of jefferson common council
September 7, 1999

The Tuesday, September 7, 1999, meeting of the City of Jefferson Common Council was called to order at 7:30 p.m. by Mayor Brawders. Members present: Ald. Wagner, Ald. Coffman, Ald. Oppermann, Ald. Johann, Ald. Tennyson, Ald. Stevens and Ald. Beyer. Absent was Ald. Wenzel. Also present were City Administrator Schornack, Police Chief Besel, City Engineer Ludwig and Clerk/Treasurer Parlow.

COMMUNICATIONS

Ald. Wagner wished to remind everyone that Gemuetlichkeit Days and the Fall Car Show are coming up.

Mayor Brawders then read a letter from Dr. Uhl requesting that the crosswalk in front of his building be repainted.

Mayor Brawders read a letter from the Tobacco Coalition asking the Common Council to review its cigarette license fees and to consider increasing them.

Mayor Brawders read a letter from the Piggly Wiggly. The Lorbecki's addressed the Council with their concerns about the cab service—namely the charging for bags of groceries and long waits.

Mayor Brawders read a letter from Mr. Todd Temperly asking the Council's interest in creating an informal Jefferson County city council members discussion group.

Mayor Brawders read a letter from Representative David Ward promoting his "Tour 37". Mayor Brawders indicated that Rep. Ward will be stopping in Jefferson on Tuesday, September 14^th.

Mayor Brawders read a letter from Mr. Robert J. Mueller. Mr. Mueller was introducing himself as Jefferson County's new Zoning and Solid Waste Technician.

Mayor Brawders read a letter from Johns Disposal outlining several recycling and refuse collection issues.

mayoral proclamation

The Mayor then read a proclamation naming September 12-18 as National Assisted Living Week.

PUBLIC PARTICIPATION

Dev Traver, General Manager of Doskocil Foods, then addressed the Mayor and members of the Common Council regarding the recent fines issued to his company for excessive WWTP discharge. Mr. Traver stated that Doskocil has enlisted the help of consultants to investigate ways to reduce their discharge levels. He further stated that the City imposed fines were unreasonable and that his company would only be willing to absorb reasonable costs that the City has incurred in conjunction with their excessive discharge.

Jim Baker, Curtis Ambulance, then addressed the Council regarding the City's ambulance service. Mr. Baker stated that the service was responding to more calls than at the same time last year (approximately 50/month). He stated that Curtis's computer equipment is now Y2K compliant. Mr. Baker also stated that the new ambulance is now in Jefferson. He noted that the new ambulance would be equipped with a radio soon and should be operational within the next couple of weeks.

preliminary resolution on proposed special assessments of CURB AND GUTTER ON NORTH JACKSON AVENUE, OGDEN STREET, SOUTH FISCHER AVENUE AND COPELAND AVENUE AND STORM SEWER ON NORTH JACKSON AVENUE.

Ald. Coffman introduces Preliminary Resolution No. 72.

BE IT RESOLVED by the Common Council of the City of Jefferson, Wisconsin:

1. That the Common Council declares its intention under Section 66.60 of the Wisconsin Statutes to levy special assessments upon the following described properties benefited by the proposed improvements, which improvements and assessments constitute an exercise of the City's police powers.

1185 ft of Curb and Gutter and 480 ft of Storm Sewer along North Jackson Avenue (east side)

200 ft of Curb and Gutter along Ogden Street (north side)

40 ft of Curb and Gutter along South Fischer Avenue (east side)

370 ft of Curb and Gutter along Copeland Avenue (west side)

The Common Council determines that the improvements and assessments constitute an exercise of the City's police powers, properties to be assessed are benefited by the project and the amounts assessed against each parcel shall be based on front footage.

2. The Assessments against any parcel may be paid in full or in annual installments, the number of which shall be determined at the public hearing on the proposed assessments.
3. The City Engineer shall prepare a report which will consist of the following:

1. Plans and specifications for the improvements.
2. An estimate of the entire cost of the improvements.
3. Schedule of proposed assessments.

The City Administrator is hereby directed to give a Class One Notice of public hearing pertaining to the proposed projects as specified in section 66.60 of the Wisconsin Statutes, scheduled for September 21, 1999, at 7:30 p.m. in the City Council Chambers, 317 South Main Street, Jefferson, Wisconsin.

Ald. Coffman, seconded by Ald. Johann moved to recommend Preliminary Resolution No. 72 for discussion.

Based on discussion during the Finance Committee Meeting, Ald. Johann seconded by Ald. Beyer moved to amend the curb & gutter footage along Ogden Street to 330 ft and amend the curb & gutter footage along South Fischer Avenue to 420 ft. Motion carried on a voice vote, Ald. Tennyson voted nay.

Ald Oppermann asked how the City would fund the cost for the additional curb & gutter. City Engineer Ludwig indicated that after the bids are received, the Council will need to decide which projects to proceed with, to stay within budget.

On call of the roll, motion carried by a vote of 6 to 1, Ald. Tennyson cast the dissenting vote.

consent agenda

Ald. Wagner introduced Resolution No. 73.

CITY OF JEFFERSON
RESOLUTION nO. 73

BE IT RESOLVED by the Common Council of the City of Jefferson that the consent agenda for September 7, 1999 is hereby adopted.

The consent agenda for tonight includes:

• Vouchers Payable for August & September 1999, in the amount of $6845.75 and $98,288.86 respectively.
• Payroll Summary of August 13^th & August 27^th, 1999 in the amount of $81,632.52 and $76,353.94 respectively.
• Council Minutes for the regular and closed session meeting of August 17, 1999.
• Committee of the Whole Minutes from August 24, 1999.
• $6,000 Funding Request from the Jefferson Chamber of Commerce.

• Lease of Right of Way-Chicken's Bar, September 19, 1999—contingent upon proof of insurance.
• Licenses as recommended by the Regulatory Committee.
  A. Operator's licenses.

2. Special Class B licenses.

Ald. Wagner, seconded by Ald. Beyer moved to recommend Resolution No. 73. On call of the roll, motion carried unanimously.

Ald. Oppermann asked why the Chamber of Commerce was requesting funding.

Chamber Director Olsen indicated that the funds would be used to continue the ongoing business promotion and would be used to pay for signage during the Highway 26 Construction.

RESOLUTION EXTENDING SYMPATHY TO THE FAMILY OF EARL C. SEIFERT

Ald. Wagner introduced Resolution No. 74.

WHEREAS, God in his infinite mercy, has chosen to call from this life, Earl C. Seifert, and

WHEREAS, Earl served the City of Jefferson for over 32 years as a volunteer Fire Fighter, and

WHEREAS, Earl was a most dedicated and helpful citizen of this community, and

NOW, THEREFORE, BE IT RESOLVED that the Common Council of the City of Jefferson, by this resolution, extends its sympathy to the family of the late Earl C. Seifert, and that a copy of this resolution be sent to the bereaved family.

Ald. Wagner, seconded by Ald. Oppermann moved to recommend Resolution No. 74. The Mayor and Council stood for a moment of silence as a sign of unity.

ACCEPTING BID FOR THE BOAT DOCK AT ROTARY/WATERFRONT PARK

Ald. Oppermann introduced Resolution No. 75.

BE IT RESOLVED by the Common Council of the City of Jefferson that the City Administrator is hereby authorized to accept the bid from A. Foersters LLC in the amount of $18,585 for a Boat Dock at Rotary Waterfront Park.

Ald. Johann noted that this was unanimous at the Finance Committee.

Ald. Wagner commented that this project would not be using any tax dollars.

City Administrator Schornack indicated that the $18,585 was only a portion of the cost for the Boat Dock.

Ald. Oppermann, seconded by Ald. Tennyson moved to recommend Resolution No. 75. On call of the roll, motion carried unanimously.

CAPTIAL IMPROVEMENT PLAN (2000-2004)

Ald. Johann introduced Resolution No. 76.

BE IT RESOLVED by the Common Council of the City of Jefferson that the Capital Improvement Plan (2000-2004) is approved.

Ald. Coffman stated for the record that this document is not a budget document, rather a tool/plan that we use to set the City's budget.

Ald. Johann, seconded by Ald. Tennyson moved to approve Resolution No. 76. Motion carried on a voice vote.

ACCEPTANCE OF BID FOR THE CITY HALL ROOF

Ald. Tennyson introduced Resolution No. 77.

BE IT RESOLVED by the Common Council of the City of Jefferson that the City Administrator is hereby authorized to accept the bid from Pioneer Roofing in the amount of $21,924 for the repair of the roof at the City Hall Building.

Ald. Johann indicated that that the Finance Committee unanimously approved Resolution No. 77.

Ald. Tennyson, seconded by Ald. Stevens moved to recommend Resolution No. 77. On call of the roll, motion carried unanimously.

ACCEPTANCE OF BID FOR THE fire department roof

Ald. Beyer introduced Resolution No. 78.

BE IT RESOLVED by the Common Council of the City of Jefferson that the City Administrator is hereby authorized to accept the bid from Pioneer Roofing in the amount of $19,840 for the repair of the roof at the Fire Department.

Ald. Johann indicated that the Finance Committee unanimously approved Resolution No. 78.

Ald. Beyer, seconded by Ald. Tennyson moved to recommend Resolution No. 78. On call of the roll, motion carried unanimously.

AUTHORIZATION TO WRITE OFF DELINQUENT ACCOUNTS RECEIVABLE

Ald. Beyer introduced Resolution No. 79.

RESOLUTION NO. 79

BE IT RESOLVED by the Common Council of the City of Jefferson that the City Administrator is hereby authorized to delete the following delinquent Accounts Receivable:

Ald. Tennyson asked Attorney Scheibel if we could pursue small claims against these individuals.

Attorney Scheibel stated that this was an option, however, to file a small claims action it would cost the City an additional $90. It was his opinion that since most of the amounts were relatively insignificant that it would not be in the City's best interest to pursue a small claim's action.

Ald. Beyer, seconded by Ald. Coffman moved to recommend Resolution No. 79. Motion carried on a voice vote.

AUTHORIZATION TO WRITE OFF DELINQUENT PERSONAL PROPERTY BILLS

Ald. Coffman introduced Resolution No. 80.

RESOLUTION NO. 80

BE IT RESOLVED by the Common Council of the City of Jefferson that the City Administrator is hereby authorized to delete the following Personal Property bills from the accounts receivable:

YEAR PERSONAL PROPERTY TOTAL DELINQUENT PRINCIPAL

1998

Ann Geiger Studios 8.36

IBM Credit Corp 177.24

Jefferson Heating & Cooling 293.28

P & R Production Machinery, Inc. 307.20

Andy's Restaurant 641.37

Packard Construction 12.54

Virtual Fantasy 12.54

Subtotal 1,452.53

TOTAL $ 1,452.53

Ald. Coffman, seconded by Ald. Beyer moved to recommend Resolution No. 80. Motion carried on a voice vote.

Facility use agreement WITH THE JEFFERSON SCHOOL DISTRICT

Ald. Stevens introduced Resolution No. 81.

BE IT RESOLVED, by the Common Council of the City of Jefferson that the Mayor and City Administrator is hereby authorized to execute the facility use agreement by and between the City of Jefferson and the Jefferson School District for 1999-2000.

Ald. Tennyson asked if the Park/Recreation/Forestry Director Keller was in support of this resolution. Keller responded yes.

Ald. Oppermann and Ald. Wagner indicated the importance of maintaining a positive relationship with the School District. Ald. Oppermann felt that this is a wonderful example of sharing resources.

Ald. Stevens, seconded by Ald. Johann moved to recommend Resolution No. 81. Motion carried on a voice vote.

Ald. Tennyson, seconded by Ald. Wagner moved to adjourn to closed session pursuant to Sections 19.85(1)(c) of the Wisconsin State Statutes related to the hire of a Wastewater Treatment Plant Operator. Motion carried on a voice vote.

Ald. Johann, seconded by Ald. Tennyson moved to reconvene to open session. The motion carried on a voice vote.

HIRE OF PLANT OPERATOR

Ald. Oppermann introduced Resolution No. 82.

BE IT RESOLVED by the Common Council of the City of Jefferson that the City Administrator is hereby authorized to hire Todd Clark for the position of Plant Operator at a wage of $15.1894 at which he will remain for 90 days and then will move to step 4 of the bargaining agreement wage schedule.

Ald. Oppermann, seconded by Ald. Beyer moved to approve Resolution No. 82. Motion carried on a voice vote.

REPORTS

CITY ENGINEER

City Engineer Ludwig reported:

• Highway 26 should be open by November 1, the crews will be paving for the next two weeks.
• County Farm Master Plan has been received, the Council should look into implementing the plan.
• Bids for the City's street projects are due in on September 20.

CITY CLERK/TREASURER

City Clerk Treasurer Parlow reported:

• Budget Process in underway.
• Newsletter work will soon begin, an article on Recycling will be included.
• A thank you was extended to the Mayor and all alderpeople who helped with the City Picnic.

CITY ADMINISTRATOR

City Administrator Schornack reported:

• The League of Wisconsin Municipalities Conference will be held October 20-22.
• The recent power outages were caused by animals (birds).

COMMITTEES

Ald. Stevens stated that the Contractors had walked through the Joint Use Facility. No major problems or setbacks were reported.

Ald. Johann stated that the next Senior Center meeting will be held on September 13, 1999. She noted that the Committee had not heard anything about the CDBG.

Ald. Tennyson stated that the Ambulance Committee was looking at increasing the fees for ambulance service for the surrounding communities. This action would make the cost that the Townships are paying for service uniform.

Ald. Wagner indicated that it is the Regulatory Committee's intent to increase the cigarette license fee to $100, increase the Class B Liquor License by $50 and increase operator's licenses by $3.

Ald. Tennyson, seconded by Ald. Stevens, moved to adjourn the September 7, 1999, meeting of the City of Jefferson Common Council. The motion carried on a voice vote.

These minutes of the September 7, 1999, meeting of the Common Council are uncorrected. Any corrections made thereto will be noted in the proceedings at which time the minutes are approved.