Jefferson City Council - Minutes - 2000

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MINUTES
city of jefferson common council
JANUARY 18, 2000

The Tuesday, January 18, 2000, meeting of the City of Jefferson Common Council was called to order at 7:30 p.m. by Mayor Brawders. Members present: Ald. Wagner, Ald. Oppermann, Ald. Wenzel, Ald. Tennyson, Ald. Johann, Ald. Stevens and Ald. Beyer. Absent was Ald. Coffman. Also present were City Administrator Schornack, City Attorney Scheibel, Police Chief Besel, City Engineer Ludwig and Clerk/Treasurer Parlow.

PUBLIC PARTICIPATION

Mayor Brawders noted that after 53 years of public service as an election worker, Irene Akin has resigned. Mayor Brawders thanked Ms. Akin for her many years of dedicated service.

 

DISCUSSION REGARDING AGENDA TOPICS FOR SCHOOL DISTRICT AND COMMON COUNCIL JOINT MEETING

City Administrator Schornack asked the Council if there were any topics they wished to have discussed at the joint Council and School District Meeting. The following topics were offered:

The Mayor told the Council to contact City Administrator Schornack with any other possible agenda items.

Mayoral Appointments

Ald. Tennyson, seconded by Ald. Johann moved to confirm the following Mayoral appointments. Motion carried on a voice vote.

Senior Facility Committee

John Wagner Lyman Tracy John Ebbott Janet Twist

Dale Oppermann Mary Ann Gleisner Peggy Bare

 

ORDINANCE CREATING A PUBLIC FACILITIES COMMITTEE

Ald. Oppermann introduced Proposed Ordinance #1-00 for its first reading.

CITY OF JEFFERSON

PROPOSED ORDINANCE #1-00

 

An Ordinance to Recreate Section 2.11(1)(a) and Create Section 2.11(2)(f) of the Municipal Code of the City of Jefferson Related to Committees of the City Council.

The Common Council of the City of Jefferson do ordain as follows:

Section 1. 2.11(1)(a) There shall be 6 standing committees as follows:

    1. Personnel
    2. Finance
    3. Streets, Health and Sanitation
    4. Regulatory
    5. Committee of the Whole
    6. Public Facilities

 

Section 2. 2.11(2)(f) Public Facilities Committee. In addition to the duties

assigned elsewhere, the Public Facilities Committee shall be responsible for the

following:

    1. Planning for maintenance, repairs and remodeling of all City owned
    2. facilities except those facilities under the control of the Water & Electric

      Commission and the Wastewater Treatment Plant which is under the policy

      supervision of the Streets, Health and Sanitation Committee.

    3. Recommend repairs of City owned facilities to be included in the following year's proposed budget.
    4. Determining by inspect or otherwise, not less than annually, the need for repairs of each facility. Major repairs are to be included in the proposed five-year capital improvement plan and approved by the Common Council.

Section 3. This ordinance shall take effect upon passage and publication as

required by law.

This was a first reading.

 

CONSENT AGENDA

CITY OF JEFFERSON
RESOLUTION nO. 139

BE IT RESOLVED by the Common Council of the City of Jefferson that the consent agenda for January 18, 2000 is hereby adopted.

The consent agenda for tonight includes:

Operator's Licenses

Special Class B Licenses

Ald. Wagner, seconded by Ald. Tennyson moved to recommend Resolution No. 139. On call of the roll, motion carried unanimously.

 

AUTHORIZING AGREEMENT WITH EHLERS & ASSOCIATES FOR PROFESSIONAL SERVICES FOR SETTING UP TIF #4 FOR THE MIDDLE SCHOOL REDEVELOPMENT PROJECT

Ald. Johann introduced Resolution No. 140.

CITY OF JEFFERSON

RESOLUTION NO. 140

 

BE IT RESOLVED by the Common Council of the City of Jefferson, Wisconsin to authorize the City Administrator to sign an agreement with Ehlers & Associates for professional services for setting up Tax Incremental District No. 4.

Ald. Beyer indicated that Resolution No. 140 was unanimous at Finance Committee. Beyer also noted that the City would not be donating any money "up front", she also commented that the proposed TIF#4 would be similar to TIF#3.

Ald. Johann noted that this is a "pay as you go TIF". She also stated that the City will be able to capture tax revenue off this property.

Ald. Johann, seconded by Ald. Stevens moved to recommend Resolution No. 140. Motion carried on a voice vote.

 

DEFERRED COMPENSATION PLAN

Ald. Wenzel introduced Resolution No. 141.

CITY OF JEFFERSON

RESOLUTION NO. 141

 

WHEREAS, Internal Revenue Code 457 and Chapter 40.81 Laws of 1989-90 of the Wisconsin Statutes permit the City of Jefferson to establish a Deferred Compensation Plan; and

WHEREAS, The Plan may permit eligible employees to voluntarily elect to participate in the favorable tax treatment on the deferral of income; and

WHEREAS, the City of Jefferson desires to establish such Deferred Compensation Plan providing for "voluntary" contributions through North Shore Bank fsb, Brookfield, Wisconsin, to become an eligible plan for its employees; and

WHEREAS, the Laws of Wisconsin permit the City of Jefferson to make legal deposits to accounts established at North Shore Bank; insurance annuity products; and equity fund investments as provided for in the Plan; and

WHEREAS, North Shore Bank shall be responsible to hold funds, as custodian, for the future benefit of those participating employees under all rules and regulations of the IRS CODE Section 457.

NOW, THEREFORE, BE IT RESOLVED, that the City of Jefferson hereby amends it current Deferred Compensation Plan appointing North Shore Bank, as an additional provider serving the City and its employees as custodian and administrator of all investments provided within its Plan.

BE IT FURTHER RESOLVED that all City officials are authorized and directed to assist North Shore Bank in the implementation of the Plan.

Ald. Johann indicated that Resolution No. 141 was unanimous at Personnel. She noted that all of the local financial institutions had been contacted and that none of them were able to offer a 457 plan to the City. Johann stated that staff feels that this plan may encourage additional employee participation do to the "hands on" (personal) approach used by North Shore Bank. Johann also noted that this plan is provided at no cost to the City.

Ald. Wenzel, seconded by Ald. Johann moved to recommend Resolution No. 141. Motion carried on a voice vote.

Contract for reconstruction of North Main Street Parking Lot Retaining Wall

Ald. Beyer introduced Resolution No. 142.

CITY OF JEFFERSON

RESOLUTION NO. 142

BE IT RESOLVED, by the Common Council of the City of Jefferson that the City Administrator is hereby authorized to sign a contract with Forest Landscaping for $58,960 for the construction of a retaining wall at the North Main Street Parking Lot.

Ald. Tennyson asked when the project will start. City Engineer noted that Forest Landscaping would be ready to go by March 1st.

Ald. Wenzel indicated that Resolution No. 142 was unanimous at Streets.

Ald. Wagner indicated some concern over the large gap between bids. He was concerned that $30,000+ separated bidders for the same type of wall construction. Wagner asked Engineer Ludwig if he could explain the discrepancy.

City Engineer Ludwig stated that the type of wall he is recommending is a modular block wall. The block is more economical and with the improved design is quite durable. Ludwig noted that the block construction is less labor intensive, therefore costing less to construct. City Engineer Ludwig indicated that the block are interlocked with each other and locked into the backfill.

Ald. Wagner asked if the wall would last as long as poured concrete.

City Engineer Ludwig indicated that the lifetime of whatever wall is constructed will depend on the drainage. Ludwig noted that if proper drainage is provided, the modular block wall will last as long as a "cast in place" wall.

Ald. Beyer, seconded by Ald. Tennyson moved to recommend Resolution No. 142. On call of the roll, motion carried by a vote of 7 to 1. Ald. Wagner cast the dissenting vote.

Ald. Tennyson, seconded by Ald. Wenzel, moved to adjourn the January 18, 2000, meeting of the City of Jefferson Common Council. The motion carried on a voice vote.

These minutes of the January 18, 2000, meeting of the Common Council are uncorrected. Any corrections made thereto will be noted in the proceedings at which time the minutes are approved.