Jefferson City Council - Minutes - 2000

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MINUTES
city of jefferson common council
FEBRUARY 15, 2000

The Tuesday, February 15, 2000, meeting of the City of Jefferson Common Council was called to order at 7:30 p.m. by Mayor Brawders. Members present: Ald. Wagner, Ald. Oppermann, Ald. Tennyson, Ald. Johann, Ald. Stevens and Ald. Beyer. Absent was Ald. Coffman and Ald. Wenzel. Also present were City Administrator Schornack, City Attorney Scheibel, Police Chief Besel and Administrative Clerk Douglas.

CIA DIRECTOR'S REPORT

Dave Olsen of the CIA gave the Council an overview of what is up coming in the next year of operation. Gaylin Morgan of the JDC has stepped down as the president and Steve Lewis will be taking his place. Dave Olsen stated that two of the JDC's priorities are the downtown revitalization project and the Hwy 26 bypass. Dave Olsen went on to explain that the JDC would like to do some site preparation in the North Industrial Park. Dave Olsen stated that the Jefferson Community Visitor's Guide has been doing quite well, and that the Jefferson Middle School has been purchased by Stone House Development Company and is going to be renovated into apartments.

APPOINTMENTS TO THE PUBLIC FACILITIES COMMITTEE

Mayor Brawders appointed Collin Stevens as the Chairperson of the Public Facilities Committee along with Dale Oppermann, Margaret Beyer and Kevin Wenzel as the committee members, Kevin Wenzel will be the alternate.

Ald. Wagner, seconded by Ald. Johann moved to approve Collin Stevens, Dale Oppermann, Margaret Beyer and Kevin Wenzel to serve on the Public Facilities Committee. The motion carried unanimously.

CONSENT AGENDA

Ald. Wagner introduced Resolution No. 145

CITY OF JEFFERSON

RESOLUTION NO. 145

 

BE IT RESOLVED by the Common Council of the City of Jefferson that the consent agenda for February 15, 2000 is hereby adopted.

The consent agenda for tonight includes:

  1. Operator's Licenses
  2. Special Class B Licenses

Ald. Wagner, seconded by Ald. Tennyson moved to recommend Resolution No. 145.

Ald. Johann stated that she would like to discuss the purchase of the banners.

Ald. Beyer stated that the Finance Committee voted unanimously to purchase the banners.

Ald. Johann noted that the dates of the invoices for the banners from the Chamber were dated 12/10/98 and 3/30/99, and Ald. Johann wanted to know why we are now paying for 1 and 2 year old invoices?

Ald. Oppermann stated that he would like to have a discussion pertaining to items A & B on the consent agenda. Ald. Oppermann went on to state that the funds that the Chamber is looking to have disbursed to them Ald. Oppermann was under the impression that it was for new banners and flower pots and not to reimburse the Chamber for 1998 and 1999 invoices, that had been already previously paid by the Chamber.

Ald. Johann stated that as she recalls in the 2000 budget meetings $8,500.00 was allocated to the Chamber for new banners and flowerpots in 2000. Ald. Johann went on to state that the Chamber should pick out the banners and then the City should be invoiced directly. Ald. Johann also wanted to know if these 1998 & 1999 invoices are already paid and now the City is going to reimburse the Chamber, what account these funds are going back into?

Dave Olsen stated these monies would go back into the operating budget, where the Chamber had to originally borrow from to pay for the banners in the first place. Dave Olsen went on to state that the Racine Street bridge still needs one more set of banners and this is why the Chamber is asking for a total amount of $8,500.00, which is $5,667.50 for the first two sets and $2,832.50 for the last set of banners for the bridge.

Ald. Oppermann feels that the Chamber is not setting a good precedence for other departments, by the way the Chamber has handled the invoicing of the banners.

Ald. Johann wanted to know if the Chamber got a purchase order for the banners and if the banners went out to bid?

Dave Olsen stated that he did not get a purchase order for the banners, but he did get bids for the banners.

City Attorney Scheibel stated that legally the Chamber did not need to bid out for the banners if they are under $10,000.00.

Ald. Oppermann feels that what Dave Olsen is telling the Council is not consistent with what they were told at the budget 2000 meetings. Ald. Oppermann went on to ask why the Chamber did not submit an invoice back in December of 1998 for the banners that it just received?

Mayor Brawders stated that the City has already committed to paying for three sets of banners and that it does not matter when the banners came in, the City will still be paying for all three sets of the banners.

Discussion on item A in the Consent Agenda Disbursement of 1/3 of the budgeted CIA funds in the amount of $14,700.

Ald. Oppermann stated that he would like to see an independent audit done on the CIA books before any more funds are dispensed from the City of Jefferson.

Mayor Brawders asked Dave Olsen when the last time that an audit was performed on the CIA books?

Dave Olsen stated that an audit has not been performed since he has worked there.

Ald. Stevens stated that he would like to see the CIA go through an audit every year.

Ald. Tennyson asked Dave Olsen who would be paying for this audit?

Dave Olsen stated that the CIA would have funds to cover the audit.

[goJefferson.com editor's note: in the March 7 minutes, Schornack asked to revise the above references of "CIA books" from the phrase "Chamber books" that was originally in these minutes.]

Ald. Wagner, seconded by Ald. Tennyson moved to recommend Resolution No. 145 with B. being voted on separately. On call of the roll, the motion carried unanimously.

For B. Disbursement of funds to the Chamber of Commerce for the purchase of banners. On call of the roll, the motion carried 4 to 2, with Ald. Oppermann and Ald. Johann casting the descending votes.

BUILDING PERMIT FEES FOR TOMORROW'S HOPE

Ald. Oppermann introduced Resolution No. 146

CITY OF JEFFERSON

RESOLUTION NO. 146

 

BE IT RESOLVED by the Common Council of the City of Jefferson, Wisconsin that the building/moving permit fee for moving the house that Tomorrow's Hope is rehabbing which is located directly north of Havil-Spoerl be waived.

Ald. Oppermann, seconded by Ald. Beyer moved to waive the building/moving permit fees for Tomorrow's Hope.

Attorney Scheibel stated that the City of Jefferson would be in violation of its own code if it waived the building/moving permit fees, and that he recommends that the City of Jefferson not waive any building/moving fees.

Mayor Brawders stated that even though he thought the entire Council would be in favor of waiving the fees for the good of Tomorrow's Hope that the City of Jefferson cannot go against its own code book.

Tim Bare asked the Council to put some type of "exception" into its code so that if this type of situation comes up again that the City could help out with the fees.

Mayor Brawders stated that if Tomorrow's Hope paid for all the building/moving fees that the City of Jefferson could possibly in return make a contribution to Tomorrow's Hope to help recover the fees paid out. Mayor Brawders went on to state that although he is in favor of this type of contribution that the contribution would still have to get approval from the Finance Committee and the entire Common Council.

Ald. Oppermann, seconded by Ald. Beyer both withdrew their motion to Resolution No. 146.

Ald. Tennyson, seconded by Ald. Beyer moved to adjourn to closed session pursuant to Section 19.8519.85(g) of the Wisconsin State Statutes to discuss pending litigation. The motion carried unanimously.

Ald. Tennyson, seconded by Ald. Stevens moved to reconvene to open session. The motion carried unanimously.

Ald. Stevens, seconded by Ald. Tennyson moved to adjourn the February 15, 2000 meeting of the City of Jefferson Common Council. The motion carried unanimously.