Jefferson City Council - Minutes - 2000

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MINUTES
city of jefferson common council
MARCH 7, 2000

The Tuesday, March 7, 2000, meeting of the City of Jefferson Common Council was called to order at 7:30 p.m. by Mayor Brawders. Members present: Ald. Wagner, Ald. Oppermann, Ald. Tennyson, Ald. Johann, Ald. Stevens, Ald. Coffman and Ald. Wenzel. Absent was Ald. Beyer. Also present were City Administrator Schornack, City Attorney Scheibel, Police Chief Besel and City Clerk/Treasurer Parlow.

PUBLIC PARTICIPATION

Janet Twist, 663 North Dewey Avenue, addressed the Council regarding the activities of the Senior Facility Committee. Ms. Twist indicated that the Committee would be holding an educational forum on March 30th at 7 PM in the City Hall Meeting Rooms. Twist noted that the Committee would be informing the public what the senior center is about and receiving input from the public on programming and other recreational opportunities.

David Olsen, 305 South Main Street, addressed the Council regarding the proposed Highway 26 bypass. Olsen noted that 140 people had attended the meeting. He stated that he would be summarizing the comments from the informational session and from a recent survey in the Chambergram.

Dale Oppermann wished to clarify a few of his statements made at the February 15, 2000 Council meeting. He stated that he incorrectly stated that the City had already paid for the banners the Chamber was requesting payment for. What he meant was that for the past several years, the City has been subsidizing the Chamber's activities and equipment purchases. He noted that he was concerned that the Chamber had a healthy balance and was questioning if the reimbursement was a necessity.

UPDATE FROM COMMITTEE TO ANALYZE POLICE DEPARTMENT BUILDING COST

Ald. Stevens stated that bids were opened on February 17th for the joint facility. The City received 12 bids for the facility and Magill Construction out of Elkhorn was the low bidder. Stevens noted that the project had come in over the Bray Associates Architects estimate and meetings subsequently had been held to arrive at an acceptable number. Ald. Stevens indicated that the Council could look forward to more information at the March 21, 2000 Common Council Meeting.

UPDATE FROM SENIOR FACILITY COMMITTEE

Ald. Oppermann stated that the Committee's earliest meetings had focused upon the formulation of the mission statement (similar to the past committee) and the committee's objectives.

Ald. Wagner then gave a brief rundown of the previous meetings and noted that the next meeting would be held on March 9th. Wagner noted that the committee hoped to have a recommendation to the Council by the first or second meeting in June.

DISCUSSION WITH PLAYGROUND COMMITTEE

Dale Breuer, N4962 Highway 89, spoke to the Council regarding the Children's Playland structure being constructed in Riverfront Park. Mr. Breuer asked the Council for their assistance in making the playground a reality. Mr. Breuer gave the following suggestions as a way the Council could support the project: written letters of support, displaying of information, Council spreading the word in their everyday activities, show support at fundraising activities for public relation purposes. Mr. Breuer indicated that the Playground Committee's enthusiasm may have created too intense of an approach at first and stated that the Committee was taking a step back and hoping to foster a positive working relationship with the City.

Ald. Johann indicated that she is also a Girl Scout Leader and that her troups would be purchasing a picket fence and tile for the project. Ald. Johann indicated to Mr. Breuer that it is necessary for the Committee to verbalize needs, so the Council knows what they need to do to help.

Ald. Stevens recommended that the Park & Recreation Commission "direct" the Council on what actions they should take to show their support. He felt that this approach would show unity among the Council members.

Ald. Oppermann, acting as the Park & Recreation Commission liaison, stated that the City had already indicated a positive involvement in the project by donating the land for the play structure and indicating that staff would maintain the structure after its completion. Oppermann also stated that the Commission had made a commitment to provide additional restroom facilities during the construction phase of the structure. Ald. Oppermann indicated that the City is behind the project, and will continue to support the project, by their actions listed above and by continued Council support.

Ald. Wagner asked when the structure would be constructed, how much the project would cost, where people could make donations and why the project was put into motion before funding was secured. Wagner indicated that he was concerned that the public did not know where to donate to the project and that the perception may be that they already have the funding since the project is moving forward so quickly.

Mr. Breuer responded that construction will take place May 10-14, donations may be made to County City Credit Union and that the total construction cost will be around $87,000. Mr. Breuer then noted that the course of action they are pursuing for the construction of structure and fundraising is similar to what has been done in many other communities. He noted that they are slightly behind where they would like to be at this point, but are confident they will reach their goal.

CONSENT AGENDA

Ald. Wagner introduced Resolution No. 147

CITY OF JEFFERSON

RESOLUTION NO. 147

 

BE IT RESOLVED by the Common Council of the City of Jefferson that the consent agenda for March 7, 2000 is hereby adopted.

The consent agenda for tonight includes:

1. Operator's Licenses

    1. Special Class B Licenses

City Administrator Schornack indicated that references to the "Chamber Books" should be changed to "CIA Books" in the February 15, 2000 Regular Session Council Minutes.

Ald. Wagner, seconded by Ald. Tennyson moved to recommend Resolution No. 147. On call of the roll, motion carried unanimously.

Authorization to purchase loose equipment for the aerial ladder truck

Ald. Johann introduced Resolution No. 148.

 

CITY OF JEFFERSON

RESOLUTION NO. 148

 

BE IT RESOLVED by the Common Council of the City of Jefferson, Wisconsin that the City Administrator is hereby authorized to purchase loose equipment for the new aerial ladder truck from 5 Alarm Fire in an amount not to exceed $31,309.09.

Ald. Johann indicated that this was unanimous at Finance Committee and that the purchase fell within the budgeted amount. Johann also noted that only a few minor pieces of equipment and the communication system remain to be purchased for the new aerial ladder.

Ald. Johann, seconded by Ald. Tennyson moved to recommend Resolution No. 148. On call of the roll, motion carried unanimously.

SEWER UTILITY USER CHARGE SYSTEM STUDY

Ald. Coffman introduced Resolution No. 149.

CITY OF JEFFERSON

RESOLUTION NO. 149

 

BE IT RESOLVED by the Common Council of the City of Jefferson, Wisconsin to accept the Sewer Utility User Charge System Study.

John Andres of Virchow Krause, LLP gave the Council a brief overview of the study. Andres noted that the last rate change occurred in 1990 and was a decrease. The last time the Utililty had seen a rate increase was 1985. Andres noted that they were recommending a 26.5% average increase in rates, which equates to approximately $1.54 per month for the average residential user. Mr. Andres indicated that this was an interim increase and that rates will be reevaluated to accommodate the upcoming WWTP Expansion.

Mr. Andres summarized by stating that the Utility is in a strong financial position, a result of fiscally responsible decisions. He indicated that even after the proposed rate increase, Jefferson's Utility rates are still well below the surrounding communities. Andres indicated that the City may want to look at implementing user fees for new hookups into the sewer system.

Ald. Johann and Ald. Tennyson then questioned Superintendent Kelly about sludge hauling and sludge dewatering.

Ald. Wagner indicated that Mr. Andres had raised some good points and felt an increase was acceptable after 15 years of no increase.

Ald. Coffman, seconded by Ald. Stevens moved to recommend Resolution No. 149. Motion carried on a voice vote.

PURCHASE OF BALL DIAMOND MACHINE

Ald. Oppermann introduced Resolution No. 150.

CITY OF JEFFERSON

RESOLUTION NO. 150

 

BE IT RESOLVED by the Common Council of the City of Jefferson, Wisconsin to accept the bid from Wisconsin Turf for a 2000 Smithco 42-000 Super Star ball diamond machine in the amount of $10,737.00.

Ald. Johann indicated that this item was unanimous at Finance Committee.

It was indicated that Wisconsin Turf is out of Janesville and that the mechanics at the Public Works Facility would feel comfortable working on this piece of equipment.

Ald. Stevens indicated that this purchase was long overdue and that the equipment is badly needed.

Ald. Wenzel concurred with Ald. Stevens and noted that with the current equipment the diamonds are in rough shape by the middle of summer.

Ald. Tennyson asked when the City would get the machine.

Dave Soddy, Recreation Supervisor indicated that the City would either have their own machine for the upcoming season or the company would give the City a loaner until our new equipment arrived.

Ald. Oppermann, seconded by Ald. Wenzel moved to recommend Resolution No. 150. On call of the roll, motion carried unanimously.

PURCHASE OF A 2000 TON PICKUP TRUCK

Ald. Johann introduced Resolution No. 151.

CITY OF JEFFERSON

RESOLUTION NO. 151

 

BE IT RESOLVED by the Common Council of the City of Jefferson, Wisconsin that the City Administrator be authorized to purchase a 2000 ton pickup truck from Fagan Truck & Trailer Center of Janesville, WI for the amount of $20,966.68.

Ald. Johann, seconded by Ald. Stevens moved to recommend Resolution No. 151 for discussion.

Ald. Johann indicated that Finance Committee did not have a recommendation. The Committee favored either Fagan or Havill-Spoerl.

Ald. Oppermann had a chance to speak with Director Keller about the purchase. Keller felt that the vehicles were very comparable, therefore she went with the low bid. Oppermann felt that purchasing should be kept local when possible, however, not accepting the low bid discourages out of town bidders and possibly a greater savings for the City. He encouraged the Council to keep with past practice and accept the low bid.

Mayor Brawders also felt that not accepting the low bid will discourage the entire bid process, but acknowledged the importance of supporting local business.

Police Chief Besel suggested talking to the mechanics and asking them if they have had better success with one make or model over another.

Ald. Wagner felt that Besel had raised a good point.

City Administrator Schornack suggested speaking to the mechanics and coming back to the Council with their recommendation.

Ald. Wagner, seconded by Ald. Tennyson moved to table Resolution No. 151. Motion carried on a voice vote. Ald. Wenzel voted nay.

Purchase of sanitary sewer castings and covers

Ald. Stevens introduced Resolution No. 152.

CITY OF JEFFERSON

RESOLUTION NO. 152

 

BE IT RESOLVED, by the Common Council of the City of Jefferson that the City Administrator is hereby authorized to purchase 40 sanitary sewer castings and covers from Neenah Foundry Company in an amount not to exceed $6,800.

City Engineer Ludwig indicated that staff is requesting the purchase of 40 manhole covers for the interceptor project. Ludwig noted that these manholes would be specially marked to make locates easier and he noted that the City could realize a savings on the interceptor project because the City could purchase the castings & covers tax free.

Ald. Stevens, seconded by Ald. Johann moved to recommend Resolution No. 152. On call of the roll, motion carried unanimously.

Ald. Tennyson, seconded by Ald. Wagner moved to adjourn to closed session pursuant to Section 19.85(g) & 19.85(e) of the Wisconsin State Statutes to Discuss Pending Litigation and the Deliberation/Negotiation of the Purchase of Public Property. The motion carried unanimously.

 

Ald. Tennyson, seconded by Ald. Wenzel moved to reconvene to open session. The motion carried unanimously.

Ald. Johann, seconded by Ald. Stevens moved to adjourn the March 7, 2000 meeting of the City of Jefferson Common Council. The motion carried unanimously.

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