President Schacht called the Sullivan Village Board Meeting to order at 7:00 PM. The meeting is being held in compliance with Wisconsin Open Meetings Laws. Board Members present – Craig Schacht, Susan Phillips, John Lawson, Mark Stella, Valentin Blatz.

Others present – Sandra Kellner, John Thompson, Susan Thompson, Barbara Weber, Sebastian Weber, Peggy Chaffey, Jeff Barnecott, Michelle Barnecott, Sandra Stoltenberg, Harriet Zuehlke, Karen Schuett, Kathy Flood, Nancy Wilkowski, Shannon Olson, Melissa Mattke, Linda Horton, Bill Mattke.

President Schacht brought to the attention of the board that ‘Unfinished Business’ would appear prior to ‘Citizen Participation’ this month, unless the board has an objection. The board had no objection.

The minutes of the July 5,2000-board meeting were approved as presented.

The Treasurer’s Reports were discussed and approved as presented.

The Village of Sullivan and Sullivan Sewer Utility Budget Comparisons were approved as presented.

Fire Chief Pease reminded everyone that the annual chicken barbecue is to be held on September 9, 2000 at the park.

The following Parks, Buildings, Grounds & Safety Committee (Lawson, Phillips) presented the following reports –

Trustee Lawson reported on prices for the park building renovation. Projected costs are – furnace-$1,500, Electrical Work-$4,500, Siding & Roofing-$3,000, Doors & Windows-$2,300, Extra material-$3,000, for a total of $14,300. More information to follow next month.

The Streets, Sidewalks, Sewer, Utilities & Recycling Committee (Phillips, Lawson) have no report this month.

There was only one Budget, Finance, Legal Affairs Committee (Blatz, Stella) Report. Clerk/Treasurer Horton wants to meet with the committee to organize the 2001 Preliminary Budget. The committee to meet with the Clerk/Treasurer after the meeting to set a date for the budget meeting.

The Personnel Committee (Stella, Blatz) have no report this month.

The Public Works Department & Wastewater Treatment Plant have no report this month.

The monthly building inspection report was submitted. There was one re-roof, one siding, and one electrical permit issued. There were no comments or questions from the board.

The following Unfinished Business was presented –

Dale Zastrow, representing the Neighborhood Watch Group, presented information to the board. Sandra Kellner and he are chairpersons for the organization. The group meets every third Tuesday at the Village Hall at 6:30 PM. Everyone within the village is invited. Dale Zastrow is asking the board for money for Neighborhood Watch signs. The cost will be no more than $500. Motion by Schacht to allocate up to $500 for Neighborhood Watch signs. Seconded by Blatz. All board members voted yes. Motion Carried.

President Schacht and Trustee Stella reported on the meeting with the attorney concerning Woodcycle, Inc., Geiger property, and other village matters. All legal matters are being pursued, and at this time per the attorney, the board cannot comment or answer questions regarding any of the matters brought before the attorneys.

Trustee Stella reported on the meeting he had with Jefferson County Sheriff’s Deputy Aasen regarding the speeding within the Village of Sullivan. Trustee Stella wanted to inform the Sheriff’s Department to issue citations rather than issue warning tickets.

Clerk/Treasurer Horton updated the board on the Wastewater Treatment Plant Upgrade. Bond issues and insurance issues have been cleared, and all the paperwork is at the attorney’s office for review, prior to going back to the engineers.

The board does not wish to have a plaque with names of the village board on the sewer building nor do they want a nameplate for contractors & engineers.

The following appeared under the classification ‘Citizen Participation’ –

The village board did not receive any correspondence from Woodcycle, Inc.

Peggy Chaffey reported at the Jefferson County meeting this morning, the Woodcycle issue was tabled, due to the Township of Sullivan had not addressed it. The subject of Woodcycle is to be addressed tonight at the Town of Sullivan Meeting.

Peggy Chaffey wanted to know whether the village could do anything with Woodcycle since they have grown, and changed what they have been doing. Other questions Peggy Chaffey had regarding Woodcycle were pertaining to the littering ordinances, demanding fences to be up, whether the area is a fire hazard, what is considered heavy industry and when does the District Attorney come in to the picture? Mrs. Chaffey also reported that a citation from the DNR has been issued to Woodcycle. Peggy Chaffey stated the problems are real and the health hazards are real.

Michele Barnecott wants the Village Board to enforce its ordinances concerning Woodcycle.

Sandra Kellner wants to hear what the village attorney has to say about Woodcycle.

Sandra Kellner would like the speed limit on Palmyra Street on either side of the Glacial Drumlin Trail reduced to 15 MPH, with reduced speed limit signs ahead of the actual speed limit signs posted.

Beatrice Rowland wanted to know why the handicapped crossings on Highway 18 by Gaugert Automotive are not marked. They are not marked on Palmyra Street either. Trustee Phillips will contact the Department of Transportation.

Beatrice Rowland wanted to know when the area by the parking lot on Highway 18 is going to be landscaped or asphalted. Trustee Phillips said the project is scheduled.

Sebastian Weber reported that Woodcycle is starting to remove some of their materials from his property. Mr. Weber wanted to know what was to be in the letter from Woodcycle. He also wanted to know when members of the board were going to meet with the attorney and when is the public going to have results. Trustee Stella stated that the Board members are to meet with the attorney on Thursday and there is no exact time for results reported.

The board addressed the following New Business –

Motion by Schacht to allocate $250.00 from the Recreation Fund to the Rome/Sullivan Youth Baseball Team. Seconded by Lawson. All board members voted yes. Motion Carried.

President Schacht reported information and a proposal for full time Police coverage. Full time coverage being 72 hours a week (8 hours per weekday and 16 hours per weekend day). Benefits are not included. The cost would be $97,234.00. If this proposal were approved, it would mean a tax increase to village residents of $.77 per thousand dollars of real estate assessment. Trustee Stella stated that he would like to see an Advisory Referendum or Public Forum to get the opinion of the citizens prior to making a decision. There are many different options available to consider and the board needs to discuss this further. A Special Board Meeting is set up for Wednesday, August 9, 2000, starting at 7:00 PM to discuss policing options.

President Schacht reported that he, representatives of Ruekert & Mielke, Bill Mattke, Dale E. Horton, Brian Mattke walked Palmyra Street to give the engineers an idea of what the village wants to do regarding the reconstruction of Palmyra Street.

Correspondence from the Federal Emergency Management Agency (FEMA) was received. It contained letters of map amendments and letters of map revisions based on fill issued to amend or revise the National Flood Map for the Village. All Floodplain lines for the proposed Green Meadows subdivision have been removed. However, this does not override any State or local procedural provisions, which may apply to floodplain management.

The Jefferson County Economic Development Corporation submitted correspondence regarding their goals and strategies and what they have accomplishment. Board members had no questions or comments.

Clerk/Treasurer Horton wanted to let everyone know that the Partisan Primary is Tuesday, September 12,2000.

The following Miscellaneous Business was brought before the board –

Correspondence was received from the National Multiple Sclerosis Society. They will be hosting the 17^th annual MS 150 Best Dam Bike Tour on August 5 and 6. The Tour will be coming through Sullivan.

The village received a letter from the United States Census 2000 stating they have completed telephone interviewing and are doing field interviewing, coverage edit follow-up, and coverage improvement follow-up.

Clerk/Treasurer Horton presented the new County Zoning Map. The Village Hall office is in the process of adding street addresses. There will be two larger maps for the hall and office and smaller maps for the Plan Commission, Zoning Board of Appeals and for the Fire Department.

Brian Mattke to find out why the village has not yet received the 1999 Fire Contract fees from the Township of Sullivan.

No board member had any comments or questions regarding League of Wisconsin Municipalities Correspondence.

The following bills were presented, audited, and ordered paid -

Village of Sullivan Disbursements

14035 AFLAC – cancer insurance premiums 101.14

14036 Ameritech – cellular phone-fire department 32.66

14037 The Humane Society of Jefferson County – monthly animal contract fee 102.33

14038 Superior Services – garbage & recycling monthly fees 1,953.34

14039 Culligan Dalee Water Treatment – water softener rental-village hall 17.35

14040 Wisconsin Department of Revenue – state income tax withheld 395.60

14041 Associated Bank – social security & federal income tax withheld 2,079.44

14042 Wisconsin Electric Power Company – electric-hall/fire dept./park/recycling 177.00

14043 Wisconsin Electric Power Company – street lighting 720.01

14044 Jefferson County Treasurer – July School Levy Tax Credit 31,680.82

14045 Sullivan Post Office – 2 rolls of stamps 66.00

14046 Office of State Treasurer – transfer of 2^nd installment fire contract-T of Concord 13,000.00

14047 Gaugert Automotive, Inc. – vehicle towing 39.00

14048 Jefferson County Economic Development Corporation – support fees 500.00

14049 Craig Schacht – reimbursement 170.00

14050 Jefferson County Land Information Office – zoning maps 125.00

14051 Ruekert & Mielke – engineering Fees-Palmyra Street project 579.39

14052 Wolf Construction Co. Inc. – summer asphalt mix 56.70

14053 United Health Care of Wisconsin, Inc. – health insurance premium 763.68

14054 MMS LLC – building permit fees 67.50

14055 Staples Credit Plan – office supplies 47.54

14056 Centurytel – monthly telephone charges for hall/fire dept./park/recycling 191.98

14057 Mobil Fleet – gas, diesel 218.00

14058 Office of State Treasurer – transfer T of Sullivan 2% Fire Dues & 1999 Fire Cntrct 5,564.42

14059 Gaugert Automotive – towing, light for fire dept. 59.35

14060 Bendlin Fire Equipment – fire dept. supplies 141.10

14061 5 Alarm Fire & Safety Equipment – fire dept. equipment & supplies 317.10

14062 Koplin Excavating & Grading Inc. – screenings & rock 87.76

14063 AT & T – long distance telephone service 13.56

14064 Rome/Sullivan Youth Baseball – per board authorization 250.00

Total Computerized Disbursements $ 59,517.77

Payroll Disbursements

14252 William D. Mattke – salary 08/01/00-08/15/00 less deductions 895.51

14253 William D. Mattke – salary 08/16/00-08/31/00 less deductions 895.51

14254 William D. Mattke – reimbursement-Wisconsin Deferred Comp-8/15/00 100.00

14255 William D. Mattke – reimbursement-Wisconsin Deferred Comp-8/31/00 100.00

14256 Dale E. Horton – salary 08/01/00-08/15/00 less deductions 876.83

14257 Dale E. Horton – salary 08/16/00-08/31/00 less deductions 876.83

14258 Dale E. Horton – reimbursement-Wisconsin Deferred Comp-8/15/00 100.00

14259 Dale E. Horton – reimbursement-Wisconsin Deferred Comp-8/31/00 100.00

14260 Karen Schuett – 17.0 hrs @$6.50 less deductions 101.65

14261 Brain Mattke – 45.0 hrs @$9.00 less deductions 332.83

14262 Wendy Stoeckler – 96.75 Hrs @$11.00 less deductions 875.19

14263 Wisconsin Deferred Comp. Program – 8/15/00 payment 200.00

14264 Wisconsin Deferred Comp. Program – 8/31/00 payment 200.00

14265 William D. Mattke – 5 hrs OT @$21.55 less deductions 99.51

Total Payroll Disbursements $ 5,753.86

14266 Dousman Ace Hardware – maintenance supplies 85.08

14267 WE TIP, Inc. – 7 signs @$21.00 147.00

14268 Holiday Inn – Clerks Conference 124.00

14269 Wisconsin Electric Power Co. – street lighting 692.76

14270 Oconomowoc Memorial Hospital – Melissa Mattke’s hospital bills-80% of total 566.38

14270 AWR, Inc. – Melissa Mattke’s doctor bills – 80% of total 179.49

Total Manual Disbursements $ 1,794.71

Tax Account Disbursements

1113 Sullivan Sewer Utility – August Tax Settlement-Dlq sewer fees & spl assmnts 7,808.67

1114 Village of Sullivan - August Tax Settlement-garbage & recycling fees 1,600.00

1115 Village of Sullivan - August Tax Settlement-general taxes 31,580.05

1116 Village of Sullivan - August Tax Settlement-February tax sttlmnt-transfer taxes 34,771.64

Total Tax Account Disbursements $75,760.36

Sullivan Sewer Utility Disbursements

2198 Village of Sullivan – July salary reimbursement 2,651.01

2199 Test America/NET, Inc. – sample analysis 363.75

2200 Wisconsin Electric Power Co. – gas service 170.05

2201 Wisconsin Electric Power Co. – electric service 577.78

2202. Centurytel – telephone service 72.25
2203. WWOA – membership dues (2 years) 40.00
2204. Village of Sullivan – transfer of monies for delinquent PP taxes 131.43

Total Sullivan Sewer Utility Disbursements $ 4,006.27

Motion by Lawson to adjourn the meeting. Seconded by Blatz. All voted in favor. Meeting adjourned at 8:47 PM.

Dale E. Horton

Clerk/Treasurer

Posted: 08/07/00