President Schacht called the Sullivan Village Board Meeting to order at 7:00 PM on Wednesday, November 8,2000. The meeting is being held in compliance with Wisconsin Open Meetings Laws. Board Members present – John Lawson, Susan Phillips, Craig Schacht, Valentin Blatz, Mark Stella.

Others present – Shad Peckenpaugh, Linda Horton, Michelle Barnecott, Kay Anklam, Mary Chaffey, Sandra Kellner, Sebastian Weber, Brian Mattke, Vincent Blatz, Steve Pease, William Mattke.

The minutes from the October 3,2000 meeting were approved as presented.

The Treasurer’s Reports were discussed and approved as presented.

The Village of Sullivan and Sullivan Sewer Utility Budget Comparisons were approved as presented.

There was no Fire Department Report this month.

The Parks, Buildings, Grounds & Safety Committee (Lawson, Phillips) reported that the park remodeling is progressing.

The Streets, Sidewalks, Sewer, Utilities & Recycling Committee (Phillips, Lawson) had no report this month.

The Budget, Finance, Legal Affairs Committee (Blatz, Stella) referred all of the 2001 Budgets to the Village Board for a public hearing and voting for November 15,2000 Special Meeting.

The Personnel Committee (Stella, Blatz) had no report this month.

Trustee Stella stated that the only Public Works Report is that Bill Mattke is looking into four different options for a dump truck.

The board had no questions concerning the Building Inspection Report.

The following appeared under the classification ‘Citizen Participation’ –

Mary Chaffey was representing Tina Falkowski who reported that Woodcycle has been very noisy grinding, and there is a lot of dust that is in the air from the grinding. She is also concerned about her ground water. President Schacht asked if she had her water tested. Mary Chaffey did not know.

Michelle Barnecott is also concerned about the noise from Woodcycle, which has increased this last week. There is also some type of smell coming from Woodcycle. Michelle Barnecott is also concerned about all of the piles of ground up wood, and if they are staying there or being moved.

Sandra Kellner is concerned about the speeding of cars and trucks on Palmyra Street. A possible solution may be installing ‘ripples’ in the street. President Schacht stated that the speeding needs to be enforced, and the only way to control it would be by having a police department. Speeding is not just limited to Palmyra Street. Sandra Kellner will call Sheriff Quamme to get some deputies out here to get some response and action. Sandra Kellner asked to reduce the speed limit to 15 MPH or to reclassify the street so no trucks could use Palmyra Street. William Mattke reported that Palmyra Street and Highway E is classified as a Class B street, and there are no weight limitations that can be placed on it.

The board addressed the following Unfinished Business –

The board discussed with Shad Peckenpaugh of Woodcycle the progress of the abatement order. The noise of the grinders has been up and down depending on the grinder being used. The noise needs to be measured with the noise meter. Shad stated that the company would be bringing in a smaller machine for grinding.

Woodcycle stated they are looking into leasing land outside the village for storage of the materials. If everything works out, they should be moving materials by January 2001.

Shad stated that Woodcycle property has been completely surveyed and cement barriers are being placed along property lines.

Woodcycle is obtaining estimates on building enclosures and an electric grinder.

Sebastian Weber wants a time limit to put up the building. He stated that the wind would be blowing out of the Northwest during the winter, which is to Palmyra Street.

The 903 Front Street property abatement was discussed. Woodcycle has taken two loads off for Thomas Geiger. Thomas Geiger has been cleaning up the property. Trustee Lawson to check to see how much is being cleaned up.

Preliminary Results of the survey for a police department were discussed. The preliminary data shows out of 351 surveys being sent out, 168 have been returned. Full-time police coverage came in at 39; Part-time came in at 30; Contract with Jefferson County Sheriff came in at 36; No police coverage came in at 70. This item is tabled to next month with final results.

Clerk/Treasurer Horton reported that the bid opening for the upgrade to the Wastewater Treatment Plant will be tomorrow, Thursday, November 9,2000 at 2:00 PM.

Clerk/Treasurer Horton reported that the Municipal Financial Seminar on different types of loans and ways to finance projects such as street projects was very informative.

The U.S. Census Bureau reported that the last update was September 7,2000, and the response rate for the Village of Sullivan was at 78%.

Election Results from the Village of Sullivan Polls were presented. (Copies can be picked up at village hall).

The board addressed the following New Business –

Trustee Blatz (Personnel Committee) brought to the attention of the board a request for cellular phones for Bill Mattke and Brian Mattke. Trustee Blatz said it would benefit communications between the two employees and could be taken from the sewer budget. Bill Mattke said that pagers would not be needed if phones were purchased. The board indicated they needed more information before voting on phones. This item is tabled to next month for the Personnel Committee to get information from other phone carriers.

Motion by Schacht to approve the 2001 Humane Society of Jefferson County Contract for small animal collection. The cost staying the same as 2000, $2.00 per person per census information. Seconded by Lawson. Roll Call Vote – Stella-yes, Lawson-yes, Blatz-yes, Phillips-yes, Schacht-yes. Motion Carried.

The Tax Incremental District No. 1 Final Report was presented to the board. Clerk/Treasurer Horton explained that TID No. 1 was dissolved in 2000 and will no longer collect tax increments. The amount of tax increments collected, which exceeds project costs, is refundable to the overlying taxing districts. The School District of Jefferson received $88,087; Madison Area Technical College received $11,169; Jefferson County received $38,570; The Village of Sullivan received $47,698.

The following 2000 Budget Amendments for the Village of Sullivan and Sullivan Sewer Utility were presented to the board for adoption –

Motion by Schacht to adopt and approve the budget amendments as presented. Seconded by Blatz. Roll Call Vote – Lawson-yes, Stella-yes, Blatz-yes, Phillips-yes, Schacht-yes. Motion Carried.

Clerk/Treasurer Horton explained to the board about Sequal Capital Corp., who supposedly has personal property within the village. The company was issued a personal property tax bill but the village hall office cannot find where in the village the personal property is located. The Clerk/Treasurer’s Office has checked on the company, and cannot find that the company is in business. Motion by Blatz to write off the 1999 Personal Property Tax in the amount of $34.73. Seconded by Schacht. All board members voted yes. Motion Carried.

Motion by Lawson to grant an Operator License to Brenda Robertson (Pourman’s). Seconded by Phillips. All in favor. Motion Carried.

Clerk/Treasurer Horton notified the board and public that nomination papers for village president and two trustee positions will be available Friday, December 1,2000. The nomination papers must be taken out in December and returned by the first Tuesday in January to run for the positions to be elected in Spring.

The board addressed the following Miscellaneous Business –

The board had no questions regarding the League of Wisconsin Municipalities Correspondence.

The following bills were presented, audited, and ordered paid –

Village of Sullivan Disbursements

14160 Wausau Insurance Companies – monthly installment premium/ audit premium adj 3,996.00

14161 Dousman Ace Hardware – maintenance supplies 42.96

14162 AFLAC – cancer insurance premium 101.14

14163 Ameritech – fire department cellular service 21.76

14164 The Humane Society of Jefferson County – monthly contract fee 102.33

14165 Superior Services – monthly garbage & recycling fees 1,935.84

14166 Culligan Dalee Water Treatment – water softener rental & bottled water 22.60

14167 Karen Schuett – Election 11-07-00 13.5 hr @$5.15 69.53

14168 Wisconsin Department of Revenue – monthly state income tax withheld 345.50

14169 Associated Bank – monthly social security & federal income tax withheld 2,253.76

14170 Wisconsin Electric Power Co. – village hall/fire dept./parks/recycling 710.02

14171 Dale E. Horton – mileage & 11-07-00 election 118.23

14172 Sullivan Postmaster – 2 rolls stamps 66.00

14173 The Washboard – rug rental 8.19

14174 Schober & Schober S.C. – legal counsel 348.00

14175 Melanie Kircher – 11-07-00 Election-13.75 hrs @$5.15 70.81

14176 Gaugert Automotive Inc. – battery chargers-fire department 192.00

14177 Lucille Schulfer – 11-07-00 Election-13.50 hrs @$5.15 69.53

14178 Daily Jefferson Union – legal notices 123.97

14179 Gaugert Service Inc. – parts for Ford Tractor 37.87

14180 Flood’s Remodeling Inc. – materials for park-Eagle Scout project 287.62

14181 Rhodee Florist – floral arrangements 70.00

14182 Craig Schacht – president monthly expense report 170.00

14183 Fahrner Asphalt Sealers Inc. – crack filling village streets 580.00

14184 Ruekert & Mielke – reconstruction design of Palmyra Street 385.25

14185 Fox Valley Systems, Inc. – traffic marking paint 149.76

14186 Office Max – office supplies 25.21

14187 Lyle Wappler – 11-07-00 Election-11-07-00 Election-13.75 hrs @$5.15 70.81

14188 United Health Care of WI Inc. – monthly health insurance premium 763.68

14189 MMS LLC – building inspection fees 202.50

14190 Rennert’s Fire Equipment Services – fire dept. repack pump 482.80

14191 Badger Welding Supplies – compressed air/cylinder rental-fire dept. 13.42

14192 Staples Credit Plan – office supplies 59.96

14193 KW Surveying Inc. – Palmyra Street surveying work 970.00

14194 Beatrice Rowland – 11-07-00 Election-13.0 hrs @$5.15 66.95

14195 Anser Environmental Services – removal of asbestos at park building 2,835.00

14196 Bender, Levi & Assoc. S.C. – legal counsel 906.45

14197 Don Theine Grading – grading at park for remodeling project 871.00

14198 Anfang Construction – cement work for park remodeling 1,650.00

14199 Badger State Industries – neighborhood watch signs 186.43

14200 Maintenance Engineering – new fluorescent lights for village office 531.87

14201 Centurytel – monthly telephone charges-hall/fire dept./park/recycling 193.61

14202 Wisconsin Electric Power Co – Gas Service-park 7.65

14203 Wisconsin Electric Power Co. – street lighting 715.43

14204 Office of State Treasurer – transfer 2000 budgets-fire dept & Mchy &Equip 30,000.00

14205 Fleming’s Fire 1 Inc. – annual fire extinguisher inspection 183.76

14206 Fahrner Asphalt Sealers Inc. – street sweeping 685.00

14207 United Health Care of WI Inc. – additional health insurance premium 325.86

14208 AT & T – long distance telephone – hall/ sewer plant 32.17

14209 Tax Account – to transfer interest earned for TID 2,523.00

Total Computerized Disbursements $ 56,581.23

14322 William D. Mattke – salary 11/01/00-11/15/00 less deductions 895.51

14323 William D. Mattke – salary 11/16/00-11/30/00 less deductions 895.51

14324 William D. Mattke – 11/15/00 reimbursement – WI Deferred Comp 100.00

14325 William D. Mattke – 11/30/00 reimbursement – WI Deferred Comp 100.00

14326 Dale E. Horton – salary 11/01/00-11/15/00 less deductions 876.83

14327 Dale E. Horton – salary 11/15/00-11/30/00 less deductions 876.83

14328 Dale E. Horton – 11/15/00 reimbursement-WI Deferred Comp 100.00

14329 Dale E. Horton – 11/30/00 reimbursement-WI Deferred Comp 100.00

14330 Karen Schuett – 17.50 hrs @$6.60 less deductions 104.65

14331 Wendy Stoeckler – 105.75 hrs @$11.00 less deductions 934.06

14332 Brian Mattke – 39.25 hrs @$9.50 less deductions 278.25

14333 Wisconsin Deferred Comp Program – 11/15/00 payment 200.00

14334 Wisconsin Deferred Comp Program – 11/30//00 payment 200.00

14335 William D. Mattke – 1.0 hr Overtime @$21.55 less deductions 19.90

Total Payroll Disbursements $ 5,681.54

14336 Mobil – gas, diesel, repairs 229.89

Total Manual Disbursements $ 229.89

Sullivan Sewer Utility Disbursements

2219 Village of Sullivan – October salary reimbursement 2,887.28

2220 Test America/NET, Inc. – sample analysis 558.75

2221 Wisconsin Electric Power Co. – monthly gas service 290.93

2222 Wisconsin Electric Power Co. – electrical service-monthly 456.32

2223 Centurytel – monthly telephone service 67.00

2224 United Chemical – Lift-Zyme for Lift Stations 459.71

2225 Ruekert & Mielke – WTF-Design of Facility Upgrade 417.50

2226 Vulcan Materials – torpedo sand for sludge beds 29.93

Total Sullivan Sewer Utility Disbursements $ 5,167.42

Motion by Schacht to adjourn the meeting. Seconded by Lawson. All board members voted yes. Motion Carried. Meeting was adjourned at 9:00 PM.

Dale E. Horton

Clerk/Treasurer

Posted: 11/14/00